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Power Query Tutorial

The document provides step-by-step instructions for combining multiple Excel spreadsheets into one using Power Query, including how to select and load data. It also explains how to create a dependable dropdown list in Excel, utilizing data validation and the INDIRECT function for dynamic updates. These processes enhance data management and usability within Excel.

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shamielpe
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
2 views

Power Query Tutorial

The document provides step-by-step instructions for combining multiple Excel spreadsheets into one using Power Query, including how to select and load data. It also explains how to create a dependable dropdown list in Excel, utilizing data validation and the INDIRECT function for dynamic updates. These processes enhance data management and usability within Excel.

Uploaded by

shamielpe
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Power Query

To combine 5 Excel spreadsheets into 1 using Power Query, follow these steps:

1. Open Microsoft Excel and go to the "Data" tab.

2. Click on "Get Data" and then select "From File" and choose "From Workbook".

3. Navigate to the location of the Excel spreadsheets that you want to combine and select all of
them.

4. Power Query will open a new window with a list of all the data tables from the selected
workbooks. You can preview the data to ensure that you are selecting the correct tables.

5. Select the tables that you want to combine by checking the boxes next to their names.

6. Click on the "Combine" button in the toolbar and choose "Combine & Load" or "Combine & Edit"
depending on whether you want to load the combined data directly into your Excel worksheet or
want to make changes to it first.

7. Power Query will combine the selected tables into a single table and load it into Excel. You can
then work with the combined data as needed.

8. You can also save the Power Query steps to create a reusable query for future use. Click on the
"Home" tab and then select "Close & Load To" to save the query.

That's it!

Dependable Dropdown List in Excel

To create a dependable dropdown list in Excel, follow these steps:

1. Start by creating a list of items that you want to appear in the dropdown list. This list can be
created anywhere in your worksheet.

2. Select the cell where you want the dropdown list to appear.

3. Go to the Data tab on the Excel ribbon and click on Data Validation.

4. In the Data Validation window, select "List" from the Allow drop-down menu.

5. In the Source field, enter the range of cells that contain the items for your dropdown list. You
can also click on the range selection button and select the cells using your mouse.

6. Check the "In-cell dropdown" box if you want to enable the dropdown arrow in the cell.

7. Click OK to apply the data validation to the selected cell.

8. Now, your dropdown list should appear in the selected cell. You can test that it is working by
clicking on the dropdown arrow and selecting an item from the list.

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To create a dependable dropdown list, you can use Excel's INDIRECT function. This allows the
dropdown list to change based on the selection in another cell. Here's how you can do it:

1. Create a named range for the items in the dropdown list. Go to the Formulas tab on the
Excel ribbon and click on Name Manager. Click New and enter a name for your range (e.g.,
ListItems) and specify the range of cells containing the items.

2. Select the cell where you want the dependable dropdown list to appear.

3. Go to the Data tab on the Excel ribbon and click on Data Validation.

4. In the Data Validation window, select "List" from the Allow drop-down menu.

5. In the Source field, enter the following formula: =INDIRECT(ListItems)

6. Click OK to apply the data validation to the selected cell.

7. Now, your dependable dropdown list should appear in the selected cell. The items in the list
will change based on the selection in the cell containing the named range.

By following these steps, you can create a dependable dropdown list in Excel that updates
dynamically based on your data.

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