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Chap 6

The document contains short questions and answers related to Computer Science, specifically focusing on MS-Access and relational databases. Key topics include the concept of the degree of a relation, characteristics of tables, the use of design view, and various types of queries. It also explains the importance of data types, input masks, and the differentiation between relationships and joins in databases.

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11 views3 pages

Chap 6

The document contains short questions and answers related to Computer Science, specifically focusing on MS-Access and relational databases. Key topics include the concept of the degree of a relation, characteristics of tables, the use of design view, and various types of queries. It also explains the importance of data types, input masks, and the differentiation between relationships and joins in databases.

Uploaded by

Babar ali
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Punjab Group of Colleges

Past Papers Short Questions Computer Science Part-II

Chapter#6
Q1: What is the concept of the degree of a relation?
The number of fields in a table is called the degree of relation. Once the table is created, its
degree usually does not change.
Q2: Write two characteristics of tables.
 Each cell of the table contains only one value.
 Each column has a distinct name that represents an attribute.
Q3: Describe the use of design view in MS-Access.
Design View allows users to customize the structure, layout, and functionality of database
objects such as tables, queries, forms, and reports.
Q4: Write down two table views available in Access.
Following are the two table views available in Access:
 Datasheet view
 Design view
Q5: What is an OLE object in MS-Access?
An OLE (Object Linking and Embedding) object is used to embed sound, picture, or other
objects such as a Word document or Excel spreadsheet that is created in another program in the
database.
Q6: Why is it important to specify data type?
Specifying the data types is important to tell the users to add appropriate types of data to
the particular fields in the database to perform specific operations on those fields.
Q7: List three methods to create a table in MS-Access.
 Create a table using a wizard.
 Create a table in the design view.
 Create a table by entering the data.
Q8: What is a database wizard?
The Database Wizard is a tool that guides users through the process of creating a new database
by providing step-by-step prompts and options for defining its structure and customization.
Q9: What is the use of toolbars in MS Access?
Toolbars provide quick access to commonly used commands and functions, enhancing
user productivity and efficiency in Access.
Q10: Describe any two Toolbars of the MS ACCESS Application window.
The Standard Toolbar offers commands for common tasks like saving and printing, while
the Formatting Toolbar provides options for formatting text and objects.
Q11: How are criteria specified in a query?
Criteria are specified by selecting the field, entering the criteria expression in the criteria row,
and using logical operators to define conditions for filtering records.
Q12: State the use of query language.
Query is used to:
1. Extract records according to the specified criteria.
2. Choose the fields to display in the result.
3. Sort the records in a specific order.
4. Calculate fields and summarize data.

Q13: List some roles of the query/advantages of the query.


Query can be executed against multiple tables. In the case of related tables query joins them and
extracts the data as a single dataset. Query is a flexible way of manipulating data in a database. It
provides facilities to add, remove, modify, and search data.
Q14: How is the query designed in Access?
To design a query in MS ACCESS select the "Create" tab, then select "Query Design" add tables,
select fields, add criteria (optional), run the query, and save it if needed.
Q15: Explain the fundamental concept of a relational database.
The fundamental concept of a relational database is the "table." Tables organize data into grids,
much like Excel worksheets in a workbook. They serve as the foundation for every Relational
Database Management System (RDBMS).
Q16: How can you apply an input mask to a field in Access? Provide an example of an input
mask and its purpose.
To apply an input mask in Access:
 In Design View, select the field.
 Click in the white space next to Input Mask under the General tab.
 Enter the input mask using symbols like "@", "0", "#", etc. (e.g., (@@@) @@@-
@@@@ for a phone number). The input mask ensures that data is entered in a specific
format.
Q17: Explain the purpose of sorting records in a table in Access.
Sorting records in a table allows you to view the data in a different order based on the values of a
specific field. For example, you can sort records alphabetically by name or in ascending order by
date. This makes it easier to find and analyze specific information within the table.
Q18: What are the four types of action queries, and what do they do?
The four types of action queries are:
 Delete Queries: These queries delete a group of records from one or more tables.
 Update Queries: They make changes to a group of records in one or more tables.
 Append Queries: These add a group of records from one or more tables to the end of one
or more tables.
 Make-Table Queries: They create a new table with specified records.
Q19: Differentiate between Relationship and Join.
 Relationship: A relationship links tables together based on common fields, establishing
how data in one table relates to data in another. It helps maintain data integrity and
consistency.
 Join: A join is used in queries to combine data from multiple tables based on their
relationships. It retrieves and displays related data in a single result set.

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