COURSE NAME

Computer Application in Business

COURSE CODE: MS3SE02

Course Faculty

Dr. Juned A Siddiqui

Department of Electronics Engineering

Medi-Caps University , Indore (M.P.)

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 Information

Lecture timing and place

Total number of lectures and credits : 2L and 2P 3Credits

Timings and days : Lecture :3.05-4.05 PM( Monday and Tuesday ) Q-210
Lab : 10.30-12.15 AM (Thursday ) Q207-208

Reference Books
1. Pradeep K. Sinha and Preeti Sinha, Foundation of Computing, , BPB, Publication.
2. Deepak Bharihoka, Fundaments of Information Technology, Excel Book, New Delhi
3. V. Rajaraman, Introduction to Information Technology, PHI. New Delhi
4. R. Hunt, J. Shelley, Computers and Commonsense, Prentice Hall of India New Delhi

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 Syllabus

UNIT- I
Basic Concepts: Characteristics of a Computer, Advantages of Computers, Limitation of Computers;
Types of Computers; Applications of computers, Hardware, Firmware, Livewire; Software; System
Software: Operating system, Translators, interpreter, compiler; Overview of operating system,
function of operating system; Basic linux commands, Application software: General Purpose
Packaged Software and tailor-made software.

UNIT- II
Internet: Meaning of Internet; Growth of internet, Owner of Internet, Anatomy of Internet, Net
Etiquette ; World Wide Web; Internet Protocols, Usage of Internet to society, Search Engines

UNIT- III
Word Processing: Introduction to word Processing; Word processing concepts, working with word
document, Opening an existing document/creating a new document; saving,
Selecting text, Editing text, Finding and replacing text, Formatting text, Bullets and numbering,
Tabs, Paragraph Formatting, Page Setup 3

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 UNIT- IV

Spreadsheet and its Business Applications: Spreadsheet concepts; Creating a work book,
saving a work book, editing a work book, inserting, deleting work sheets, entering data in a
cell, formula Copying, Moving data from selected cells, Handling operators in formulae:
Inserting Charts- LINE, PIE, BAR, Mathematical-ROUND ALL, SUM, SUMIF, COUNT, COUNTIF;
Statistical – AVERAGE, MAX, MIN, STDEV, FREQUENCY, INTERCEPT, SLOPE. Financial - PMT,
PPMT, IPMT; Logical - IF, AND, OR.

UNIT- V

Presentation Software & Practical applications: Creating a presentation; Editing, Sorting,

Layout, Set-up row, Rehears timing. Loan& Lease statement; Ratio Analysis, Graphical
Representation of data Payroll statements: Frequency distribution. Cumulative and
calculation of Means, Mode and Median, Regression.
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 UNIT- III
Word Processing

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 WORD PROCESSING

• Word Processing is an idea which talks about creating or developing a

document.
• When we use and a computer to do so, we require software which can
provide a platform for it known as word processing software.
• The word processing software helps us creating a document using
computer with lots of tools and functionalities.

• Advantages of Computer-Based Word Processing

The computer-based word processing unlike the type-writer based word

processing enables the users to modify the document without re-typing it. It
gives us great flexibility in terms of use of the content, modification, and
formatting.

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 Attributes of Word Processing

• Using word processing software like MS-Word gives us a number

of tools to“add” several functionalities which can be used not
just for creating a document but also for many other things like:
– Content modification without retyping the whole document
– The paragraphs, sentences or words insertion, modification or deletion
– Easy reproduction of the content by copying the text. It can also be move
throughout the document
– The page margins can be set for the page as per the need
– The Sell-Check feature can be used to check spellings
– The documents can be merged.
– The mail merge facility can be used to generate multiple copies of a letter
with a different address
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 Various Types of Word Processing Packages

Though a number of “a number of “add” several” software of such kinds is available, following
are some of the popular software:

• WordStar: WordStar was the first program to give full word processing capabilities
to personal computer users at far less cost than the dedicated word processors of
the time. Many WordStar keyboard commands became de facto standards for text
manipulation. WordStar was later acquired by The Learning Company. A Windows
version was also created, and all were subsequently disbanded.
• MS Word: MS Word is used most widely which provides advanced word processing
and Desktop Publishing features.
• Word Perfect: WordPerfect is a word processing system that was originally produced
by Satellite Software International Inc. but is now owned by Corel. It was best known
for its availability on a large number of computers and operating systems. This
program reached the height of its popularity in the mid- to late-1980s. It has since
been eclipsed by Microsoft Word in terms of the number of people who use it.
• Google Doc: In today's time word processing is done online as well as offline. Google
Docs is a word processor included as part of a free, webbased software office suite
offered by Google within its Google Drive service.
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 FEATURES OF MS WORD

• Among all the popular word processing software, MS Word is used

most widely which provides advanced word processing and Desktop
Publishing features. The list indicates some of the basic features of MS
Word:
– It allows you to create and save the document.
– You can add, modify, or delete the text anytime in your document and save it for
future reference.
– It enables you to set or change the page margins as required.
– It features various formatting options like and a change of font and its style.
Moreover, you can insert Header and footer in the document.
– The Auto Correct feature of MS Word automatically corrects the spellings and
also suggests the alternate words
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 FEATURES OF MS WORD

• It also shows document statistics like word count.

• Text can be written in and a columnar style as written in newspapers.
Also, text boxes can be inserted.
• You can create tables in the document.
• The image and graphics can also be inserted in the document. MS Word
provides its clip arts or the pictures can be imported from outside.
• The Mail Merge feature of MS Word helps you generate multiple copies
of a letter with different addresses.
• MS Word also provides Macros that can be created and used in the
document.
• Online help is also available to know more about and the various
• features and tools of MS Word.
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 Start with MS Word

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 File Tab
The File tab replaces the Office button from Word 2007. You can click it to check the
Backstage view. This is where you come when you need to open or save files, create new
documents, print a document, and do other file-related operations.
Quick Access Toolbar
This you will find just above the File tab. This is a convenient resting place for the most
frequently used commands in Word. You can customize this toolbar based on your
comfort.
Ribbon
Ribbon contains commands organized in three components:
• Tabs: These appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are examples of ribbon tabs.
• Groups: They organize related commands; each group name appears below the
group on the Ribbon. For example, group of commands related to fonts or group of
commands related to alignment, etc.
• Commands: Commands appear within each group as mentioned above.

The Ribbon is divided into groups like Clipboard, Font, Paragraph and Style, and so on.
Each “and every group has a triangular button at the lower right corner which helps you
more options e.g. clicking on the Font groups give more options with regards to the font.

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 Title bar
This lies in the middle and at the top of the window. Title bar shows the
program and document titles.
Rulers
Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler
appears just beneath the Ribbon and is used to set margins and tab stops. The
vertical ruler appears on the left edge of the Word window and is used to gauge
the vertical position of elements on the page.
Help
The Help Icon can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.
Zoom Control
Zoom control lets you zoom in for a closer look at your text. The zoom control
consists of a slider that you can slide left or right to zoom in or out; you can click
the + buttons to increase or decrease the zoom factor.
View Buttons
The group of five buttons located to the left of the Zoom control, near the
bottom of the screen, lets you switch through the Word's various document
views.
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 Print Layout view: This displays pages exactly as they will appear when
printed.
• Full Screen Reading view: This gives a full screen view of the document.
• Web Layout view: This shows how a document appears when viewed by
a Web
browser, such as Internet Explorer.
• Outline view: This lets you work with outlines established using Word’s
standard
heading styles.
• Draft view: This formats text as it appears on the printed page with a few
exceptions. For example, headers and footers aren't shown. Most people
prefer this
mode.

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 Document Area
This is the area where you type. The flashing vertical bar is called the
insertion point and it represents the location where text will appear when
you type.
Status Bar
This displays the document information as well as the insertion point
location. From left to right, this bar contains the total number of pages and
words in the document, language, etc.
You can configure the status bar by right-clicking anywhere on it and by
selecting or deselecting options from the provided list.
Dialog Box Launcher
This appears as very small arrow in the lower-right corner of many groups
on the Ribbon. Clicking this button opens a dialog box or task pane that
provides more options about the group.

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 The Backstage view was introduced in Word 2010. This acts as the
central place for managing your documents. The backstage view
helps in creating new documents, saving and opening
documents, printing and sharing documents, and so on.
Getting to the Backstage View is easy: Just click the File tab,
located in the upper-left corner of the Word Ribbon. If you already
do not have any opened document, then you will see a window
listing down all the recently opened documents as follows:

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 The Insert Tab
The Insert Tab consists of many useful options which can be used while
creating the document in MS Word

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 Create a Document

• Create a Document
Although it is very easy to start working with a basic document in MS
Word 2010, however, if you wish to create another document you
simply have to follow a few steps to do so. Go to File Tab and click on
“New” in the left column, and then double click on “Blank Document”
to create a new document window

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 Enter text with Microsoft Word

Document area is the area where

you type your text. The flashing
vertical bar is called the
insertion point and it represents the
location where the text will appear
when you type.
keep the cursor at the text insertion
point and start typing the text. We
typed only two
words "Hello Word" as shown
below. The text appears to the left
of the insertion point as
you type:

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 The following are the two important points that will help you while typing:
• You do not need to press Enter to start a new line. As the insertion point reaches
the end of the line, Word automatically starts a new one. You will need to press
Enter, to add a new paragraph.

• When you want to add more than one space between words, use the Tab key
instead of the spacebar. This way you can properly align text by using the
proportional fonts.

• To begin with, let us create some sample text. To create a sample text, there is a short
cut available. Open a new document and type =rand() and press Enter. Word will create
the following content for you:
MovingwithMouse
You can easily move the insertion point by clicking in your text anywhere on the screen.
There may be instances when a document is big and you cannot see a place where you
want to move. Here, you will have to use the scroll bars, as shown in the following
screenshot:

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 Comparison Google Docs and Microsoft Word
Functionality
As a computer application, Microsoft Word holds very strong for its functions. For
example, Microsoft Word has more access to table formatting, fonts, templates, and
PDF editing. Yet, Google Docs offers a variety of similar functions that can be added
through add ons
Collaboration
A Google Account has Microsoft beat for collaboration. Within the same Google Doc,
a total of up to 100 users that you shared the document with can make edits! Doing
so is in real-time. Unlike Microsoft Word, where you have to send the document to one
person at a time.
Access
As long as you know your Google account credentials, you can log in into any device
(phone, tablet, computer, etc.) connected to the internet and access your Google Doc. If you
are using Microsoft Word, you would have to save your document either on a device or on
some other storage. The difference between Microsft Word and Google Doc is that once a
Word document is saved, you have to open it up in the application itself to make edits. In
Google Docs, you never have to save. You can access it anywhere, anytime, and on any
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 Interface
As mentioned before, Microsoft word has access to a lot more functionalities
than Google Docs. When looking at the interface in Word, you can see all the
functionalities in tabs. For new users, this can be confusing to navigate.
Google Docs interface is very easy to go through and keeps it all in one “tab”.
Depending on what you’re looking in a word processor, you may go with Word
for its advanced functions. For new users, Google Docs is a great start.

Compatibility
Google Docs offers the option to download your Doc as a Microsoft Word document.
Along with a few other files type such as ODT, PDF, RTF, HTML, TXT, and EPUB. The
difference is Microsoft Word doesn’t offer the same compatibility as Google Docs.

Cost/Affordability
A free Google account gives you access to Google Docs, Sheets, and Slides. With a
free Microsoft account, you have access to online versions of Microsoft Word,
PowerPoint, and Excel. These online versions from Microsoft have very limited
functions and capabilities when compared to their desktop applications.

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