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Payables Training Manual

The Financials Training Manual for Payables outlines the process for creating and managing invoices, including entering details, validating, and posting to the General Ledger. It also covers how to make payments against invoices and view payment history. Users can search for invoices and review payment details through specified navigation paths in the system.

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4 views23 pages

Payables Training Manual

The Financials Training Manual for Payables outlines the process for creating and managing invoices, including entering details, validating, and posting to the General Ledger. It also covers how to make payments against invoices and view payment history. Users can search for invoices and review payment details through specified navigation paths in the system.

Uploaded by

qasimalizafarfca
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Financials Training Manual

Payables

Creation of Invoices:
Go to Payables Responsibility and Go to Invoices>Entry>Invoice Batches

Click on the Invoice Batches. The following screen will appear


Input the Batch name and Click on the Invoice

The following screen will appear


Now enter the relevant information on the Header.
After inserting the information, now add information n the line level.
Make sure that the on the header level and the line level is same otherwise
it will show error.
When adding the information on the line level, press on the distribution
account to provide the details of Entity, Unit, Cost Center, Natural account
and Inter Company.

After putting the relevant information, save the record by pressing Ctrl+S
After saving the record click on Actions as mentioned below
The following window will appear
Check mark on the “Validate” and “Force Approval” and then press OK

After pressing OK, again click on the Actions and click on “Create
Accounting Final Post” and again press OK
The accounting has been successfully created and the Invoice will now
also show in the General Ledger.
View Acounting:
In order to view Accounting, click on the “Reports” as shown below
After pressing on the Record, click on the view Accounting and the
following page will appear

View the Invoice Entry in General Ledger:


To view the effect of the invoice in the General Ledger, click on the View
Journal Entry
Scroll down and press on the details

The Batch name will appear


Copy the batch name and open the General Ledger Responsibility
Click on the Journal>Enter
The following screen will appear

Enter the batch name in the Batch field.


Press Ctrl+L
Paste the batch name field here.

Press Find
Click on “Review Journal” to see the Debit and Credit effects.

Payment of Invoices:
In the Payables responsibility, click on Payables>Entry>Payments

The following screen will appear


Fill In the relevant information against which you want to make the payment
Make sure to fill in the same information as entered in the invoice.

After filling in all the relevant information, click on the Enter/Adjust Invoices
Below.
The following window will appear

Type in the relevant invoice number which you want to pay


Type the payment amount you want to pay and press Ctrl+S

The payment has been made


In order to create the accounting, press on Actions window.
You can also “Void” the payment from below.
After creating the Accounting, you can check the effect of the Payment in
the General Ledger with the same method as mentioned above

Searching Invoices and Payment Overview


In order to search for the invoices, navigate to Invoices>Entry>Invoices
The following window will appear
Enter the relevant invoice number in the “Number” field

Click on Find
The invoices with the invoice number entered will appear.

Payment Overview:
In order to overview the payment for the relevant invoice, click on the View
Payments Tab on the Line Level
Here you can see the payments made against this invoice and can also
overview the Payment

The following window will appear after clicking on the Payment Overview
Click on the Payments to see the Payment Window

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