CHAPTER 1

INTRODUCTION

Library automation software has revolutionized the way libraries operate, transforming them
from traditional, manual systems into efficient, technology-driven hubs of information. The
primary purpose of library automation is to streamline various library operations, such as
cataloging, circulation, acquisition, and inventory management, through the use of integrated
software systems. This not only enhances the efficiency of library staff but also improves the
overall user experience for patrons.

The concept of library automation dates back to the 1960s when computers were first used to
generate and print indices for scientific and technical literature. Over the decades, the technology
has evolved significantly, leading to the development of sophisticated library management
systems (LMS) that can handle a wide range of tasks. Modern LMS packages come with various
modules and sub-modules designed to manage different aspects of library operations. These
include cataloging, which involves creating and maintaining bibliographic records; circulation,
which tracks the lending and returning of materials; acquisition, which manages the procurement
of new materials; and serial control, which handles the management of periodicals and journals.

One of the key advantages of library automation is the reduction of repetitive manual tasks, which
saves time and labor for both library staff and users. For instance, automated cataloging systems
can quickly generate bibliographic records, reducing the time required for manual data entry.
Similarly, automated circulation systems can efficiently track the borrowing and returning of
materials, minimizing errors and ensuring accurate record-keeping Library Automation: An
Introduction – Academia.edu] (https:// Library automation software has revolutionized the way
libraries operate, transforming them from traditional, manual systems into efficient, technology-
driven hubs of information. The primary purpose of library automation is to streamline various
library operations, such as cataloging, circulation, acquisition, and inventory management,
through the use of integrated software systems. This not only enhances the efficiency of library
staff but also improves the overall user experience for patrons.
Library Automation Software SE&PM(BCS501)

Another significant benefit of library automation is the improved accessibility of information.

Automated systems enable users to search for and access library resources more easily through
online public access catalogs (OPACs). These digital catalogs provide users with real-time
information about the availability of materials, their location within the library, and other relevant
details. This not only enhances the user experience but also promotes greater utilization of library
resources.

Library automation also facilitates better resource sharing and collaboration among libraries.
With standardized protocols and formats, such as MARC (Machine-Readable Cataloging) and
Z39.50, libraries can easily share bibliographic records and other information with one another.
This interoperability allows libraries to expand their collections and provide users with access to
a broader range of resources. Additionally, automated systems can support interlibrary loan
services, enabling users to borrow materials from other libraries within a network.

In conclusion, library automation software has transformed the way libraries function, making
them more efficient, accessible, and user-friendly. By automating various tasks and processes,
libraries can save time and labor, improve the accuracy of their records, and provide users with
better access to information. As technology continues to advance, library automation will likely
evolve further, offering even more sophisticated tools and capabilities to support the needs of
modern libraries. www.academia.edu/111206171/Library_Automation_An_Introduction).
Additionally, library automation software often includes features such as barcode scanning and
RFID tags, which further streamline the process of identifying and managing library materials.

Another significant benefit of library automation is the improved accessibility of information.

Automated systems enable users to search for and access library resources more easily through
online public access catalogs (OPACs). These digital catalogs provide users with real-time
information about the availability of materials, their location within the library, and other relevant
details. This not only enhances the user experience but also promotes greater utilization of library
resources

Library automation also facilitates better resource sharing and collaboration among libraries.
With standardized protocols and formats, such as MARC (Machine-Readable Cataloging) and

Dept of CSE, BRCE 2024-25 2

Library Automation Software SE&PM(BCS501)

Z39.50, libraries can easily share bibliographic records and other information with one another.
This interoperability allows libraries to expand their collections and provide users with access to
a broader range of resources. Additionally, automated systems can support interlibrary loan
services, enabling users to borrow materials from other libraries within a network.

Library automation software has transformed the way libraries function, making them more
efficient, accessible, and user-friendly. By automating various tasks and processes, libraries can
save time and labor, improve the accuracy of their records, and provide users with better access
to information. As technology continues to advance, library automation will likely evolve further,
offering even more sophisticated tools and capabilities to support the needs of modern libraries.

Library automation systems are essential for modern libraries to efficiently manage their
resources and services. They streamline operations by automating routine tasks such as
cataloguing, circulation, and acquisitions, which saves time and reduces manual effort. This
efficiency allows library staff to focus on more critical activities. Automation systems also
enhance user experience by providing features like Online Public Access Catalogs (OPACs) and
self-service options, making it easier for users to access and manage library resources.
Additionally, these systems ensure accurate and reliable data entry, offer real-time updates, and
generate comprehensive reports for better decision-making. They help in managing both physical
and digital collections, ensuring seamless integration and accessibility. Furthermore, automation
systems are cost-effective, reducing labor costs and improving resource allocation. They also
offer advanced security features to protect sensitive information and aid in the proper handling
and preservation of library materials. Overall, library automation systems are indispensable tools
that enhance the efficiency, accuracy, and overall management of library operations, making
them crucial for modern libraries.

Dept of CSE, BRCE 2024-25 3

CHAPTER 2

SOFTWARE USED: EASYLIB.NET

For this report we visited the library of Brindavan College of Engineering. The library automation
software used over there to manage the library is “Easylib.net”.

Fig 2.1: Brindavan College of Engineering, Library

Easylib.net is a comprehensive platform designed to revolutionize library management through
advanced automation and innovative solutions. Established by three software professionals in
1998, Easylib has grown to become a leading provider of library automation software, catering
to educational institutions and libraries worldwide. The platform offers a suite of products
tailored to meet the diverse needs of libraries, including Easylib Web 6.2a, which provides an
entire automation system for libraries with extensive modules for requisition, acquisition,
cataloguing, accessioning, membership, circulation, reports, security, and setup.

One of the standout features of Easylib is its Web OPAC (Online Public Access Catalog), a fully
Library Automation Software SE&PM(BCS501)

configurable dynamic web page builder that allows libraries to create a user-friendly interface for
their patrons. This feature enhances the accessibility and usability of library resources, making it
easier for users to search for and locate materials. Additionally, Easylib Digital enables libraries
to manage their digital collections efficiently, ensuring that both physical and digital resources
are seamlessly integrated.

Easylib’s commitment to innovation is evident in its continuous development and integration of

new technologies. The platform has evolved from a client-server model to a web-based
application, with the latest version, Easylib 6.2a, offering cloud hosting and support for RFID
(Radio Frequency Identification) technology. This transition has allowed Easylib to provide more
flexible and scalable solutions, catering to the growing demands of modern libraries.

The platform also includes EasyOne, an all-inclusive system for campus administration that
encompasses various functions such as admissions management, academic administration,
student master data management, communication, institutional repository, research management,
placement, kiosks, barcode and ID cards, and more. This comprehensive approach ensures that
educational institutions can manage their operations efficiently, from student 5nrolment to alumni
relations.

Easylib’s dedication to customer satisfaction is reflected in its extensive support and training
services. The company regularly conducts workshops and webinars to help users maximize the
potential of their software. These events provide valuable insights into the latest trends in library
automation and offer hands-on demonstrations of Easylib’s features. The platform’s user-friendly
interface and robust functionality have made it a popular choice among libraries and educational
institutions across India and beyond.

In addition to its core products, Easylib offers specialized modules such as Easylib Edulite for
managing educational institute administrative activities, Easylib Kiosk for display kiosk
management, Easylib In Out for managing library visits through barcode/RFID, and Easylib KPI
Management for building customized dashboards. These modules are designed to address
specific needs and enhance the overall efficiency of library operations.

Easylib’s integration with the Vidyanidhi platform further enriches the user experience by
Dept of CSE, BRCE 2024-25 5
Library Automation Software SE&PM(BCS501)

offering a unified solution for educational institutions. This integration allows libraries to connect
different branches under a single OPAC, manage digital libraries, and streamline various
administrative processes. Easylib’s focus on quality, reliability, and continuous innovation
ensures that it remains at the forefront of library automation, making it an indispensable tool for
modern libraries.

In summary, Easylib.net is a versatile and powerful platform that provides comprehensive

solutions for library automation and campus administration. Its wide range of products and
modules, coupled with its commitment to innovation and customer support, make it an ideal
choice for libraries and educational institutions seeking to enhance their operations and improve
user experience.

CHAPTER 3
Dept of CSE, BRCE 2024-25 6
 FEATURES

1. Web OPAC: A fully configurable dynamic web page builder that allows easy access to library
resources, making it user-friendly for patrons to search and locate materials.
2. Digital Library Management: Efficiently manages digital collections, including eBooks,
PDFs, and other digital resources, ensuring seamless integration with physical collections.
3. Cataloguing Module: Compliant with MARC and RDA standards, this module allows linking
multiple books and URLs, ensuring accurate and consistent cataloguing.
4. Requisition and Acquisition: Streamlines the process for book recommendations, purchase
lists, RFQs (Request for Quotations), and order placements, making acquisitions more efficient.
5. Circulation Management: Tracks book issues, returns, renewals, and dues, ensuring smooth
and efficient circulation of library materials.
6. Student Login: Allows students to search, save favorites, check holdings, reserve and renew
books, and maintain their profiles, enhancing their interaction with the library.
7. Integration with RFID: Helps in identifying misplaced books and managing library visits,
improving the overall efficiency of library operations.
8. Reports and Analytics: Generates various reports for compliance and library management,
providing valuable insights for decision-making.
9. Cloud Hosting: Offers cloud-based solutions for flexible and scalable library management,
allowing libraries to expand their operations without significant infrastructure investments.

CHAPTER 4
 ADVANTAGES

1.Enhanced Accessibility:
Web OPAC (Online Public Access Catalog) and digital library management systems make it
easier for users to access library resources. Web OPAC provides a user-friendly interface where
patrons can search for books, check their availability, and even reserve them online. Digital
library management allows libraries to manage and provide access to digital resources such as
eBooks, PDFs, and other digital content. This ensures that users can access both physical and
digital resources from anywhere, at any time, enhancing the overall accessibility of the library.

2. Efficiency:
Automation of cataloguing, acquisition, and circulation processes significantly improves the
efficiency of library operations. Automated cataloguing ensures that books and other materials
are accurately and consistently entered into the system, reducing errors and saving time. The
acquisition process is streamlined, allowing for easy management of book recommendations,
purchase lists, and order placements. Circulation management automates the tracking of book
issues, returns, renewals, and dues, making the process faster and more efficient, and reducing
the manual effort required from library staff.

3. User-Friendly Interface:
A user-friendly interface is crucial for both librarians and users to navigate and utilize the system
effectively. Easylib.net’s intuitive design ensures that all functions are easily accessible and
straightforward to use. Librarians can quickly manage library operations, while users can
effortlessly search for and access resources. The interface is designed to be visually appealing
and easy to understand, minimizing the learning curve and enhancing the overall user experience.

4. Scalability:
Cloud hosting allows libraries to scale their operations as needed without significant
infrastructure investments. As the library’s collection grows, the cloud-based system can easily
accommodate the increased data without requiring additional physical storage or hardware. This
scalability ensures that libraries can expand their services and resources to meet the growing
demands of their users without incurring substantial costs.
Library Automation Software SE&PM(BCS501)

5. Comprehensive Management:
Easylib.net integrates various library functions into a single platform, providing a holistic
management solution. This integration includes cataloguing, circulation, acquisition, digital
library management, user management, and reporting. By consolidating these functions into one
system, libraries can manage their operations more efficiently and effectively. This
comprehensive approach ensures that all aspects of library management are interconnected and
streamlined, improving overall productivity and service quality.

6. Cost-Effective:
Implementing an automated library management system like Easylib.net reduces the need for
physical storage and manual processes, leading to cost savings. Digital resources can be stored
and accessed electronically, reducing the need for physical space. Automation also reduces the
labor costs associated with manual data entry and management. Additionally, cloud hosting
eliminates the need for expensive hardware and maintenance, further reducing costs.

7. Security:
Advanced security features ensure the safety and integrity of library data. Easylib.net employs
robust security measures to protect sensitive information from unauthorized access and data
breaches. This includes encryption, secure user authentication, and regular backups. By
safeguarding library data, these security features help maintain the trust of users and ensure the
smooth operation of library services.

CHAPTER 5

Dept of CSE, BRCE 2024-25 9

 APPLICATIONS

1.Educational Institutions:
Easylib.net is widely used by schools, colleges, and universities to manage their libraries and
digital resources. It helps in automating various library functions such as cataloguing, circulation,
and acquisitions, making it easier for librarians to manage large collections of books and digital
materials. The platform also supports student login, allowing students to search for books, save
favorites, check holdings, reserve and renew books, and maintain their profiles. This enhances
the overall user experiencee and ensures that students have easy access to the resources they need
for their studies.

2. Public Libraries:
Public libraries benefit greatly from Easylib.net’s comprehensive library management features.
The platform helps in cataloguing books, managing circulation, and handling digital collections.
With Web OPAC, patrons can easily search for and locate materials online, making the library’s
resources more accessible to the community. Easylib.net also supports RFID integration, which
helps in identifying misplaced books and managing library visits, improving the efficiency of
library operations.

3. Corporate Libraries:
Corporate libraries use Easylib.net to manage their resources and provide easy access to
employees. The platform’s digital library management features allow corporate libraries to
efficiently manage digital collections, including eBooks, PDFs, and other digital resources. This
ensures that employees have quick and easy access to the information they need for their work.
Easylib.net also supports comprehensive reporting and analytics, helping corporate libraries track
usage patterns and make informed decisions about resource allocation.

4. Special Libraries:
Special libraries, such as law libraries, medical libraries, and research institutions, find
Easylib.net particularly useful for managing their unique collections. The platform’s cataloguing
module is MARC and RDA compliant, ensuring accurate and consistent cataloguing of
specialized materials. Easylib.net also supports digital library management, allowing special
libraries to manage and provide access to digital resources. This ensures that researchers and
Library Automation Software SE&PM(BCS501)

professionals have easy access to the specialized information they need.

5. Library Networks:
Easylib.net facilitates the creation of union catalogues and resource sharing among multiple
libraries. This is particularly useful for library networks, where multiple libraries collaborate and
share resources. The platform’s comprehensive management features allow libraries to integrate
their functions into a single system, making it easier to manage and share resources. Easylib.net
also supports cloud hosting, ensuring that libraries can scale their operations as needed without
significant infrastructure investments.

In summary, Easylib.net is a versatile and powerful platform that provides comprehensive

solutions for library automation and management. Its wide range of features and applications
make it an ideal choice for various types of libraries, including educational institutions, public
libraries, corporate libraries, special libraries, and library networks. By automating routine tasks
and providing easy access to resources, Easylib.net enhances the efficiency and effectiveness of
library operations, ensuring that users have a seamless and enjoyable experience.

CHAPTER 6

Dept of CSE, BRCE 2024-25 11

 DISADVANTAGES

Implementing Easylib.net can involve significant initial costs, particularly for smaller libraries
with limited budgets. These costs include purchasing the software, setting up the necessary
hardware, and possibly upgrading existing infrastructure to support the new system. Additionally,
there may be costs associated with migrating data from old systems to Easylib.net, as well as any
customization required to tailor the platform to the library’s specific needs. While these initial
investments can be substantial, they are often offset by the long-term benefits of improved
efficiency and reduced manual labor.

2. Training Requirements:
To fully utilize all the features of Easylib.net, library staff may need extensive training. This
training can be time-consuming and may require additional resources, such as hiring trainers or
dedicating staff time to learning the new system. Training is essential to ensure that staff can
effectively use the platform’s various modules, such as cataloguing, circulation, and digital
library management. Without proper training, staff may struggle to navigate the system, leading
to inefficiencies and potential errors in library operations.

3. Dependence on Internet:
As a web-based platform, Easylib.net requires a stable internet connection to function properly.
Any disruptions in internet service can affect access to library resources, potentially causing
inconvenience for both staff and patrons. This dependence on the internet means that libraries
must ensure they have reliable and high-speed internet connections. In areas with unstable or
slow internet, this can be a significant drawback, as it may hinder the library’s ability to provide
seamless access to its resources.

4. Customization Limitations:
While Easylib.net offers a wide range of features, some libraries may find that it lacks specific
customizations tailored to their unique needs. For example, special libraries with unique
collections or specific workflows may require custom features that are not available in the
standard version of Easylib.net. In such cases, libraries may need to work with the Easylib team
to develop custom solutions, which can be time-consuming and costly. This limitation can be a
barrier for libraries that require highly specialized functionality.
Library Automation Software SE&PM(BCS501)

5. Maintenance and Updates:

Regular maintenance and updates are necessary to ensure that Easylib.net runs smoothly and
remains secure. This includes applying software updates, fixing bugs, and addressing any
technical issues that arise. For libraries with limited technical support, managing these
maintenance tasks can be challenging. Additionally, updates may require temporary downtime,
which can disrupt library services. Ensuring that the system is always up-to-date and functioning
correctly requires ongoing effort and resources, which can be a burden for some libraries.

In summary, while Easylib.net offers numerous benefits for library automation and management,
there are also challenges associated with its implementation and maintenance. These include
significant initial setup costs, the need for extensive staff training, dependence on a stable internet
connection, customization limitations, and the requirement for regular maintenance and updates.
Libraries must carefully consider these factors when deciding to implement Easylib.net to ensure
that they can fully leverage its capabilities while managing the associated challenges.

CHAPTER 7
Dept of CSE, BRCE 2024-25 13
 HOW TO USE EASYLIB.NET

Using Easylib.net is straightforward and user-friendly. Here’s a step-by-step guide to get you
started:
1. Visit the Website: Go to [Easylib.net] (https://easylib.net/) and explore the homepage to get an
overview of the platform and its features.

2. Sign Up or Log In: If you are a new user, you will need to sign up for an account. Existing
users can log in with their credentials.

3. Explore the Dashboard: Once logged in, you will be taken to the dashboard. Here, you can
access various modules such as cataloguing, circulation, acquisitions, and more.

4. Cataloguing: Use the cataloguing module to add new books and resources to your library. You
can enter details such as title, author, ISBN, and other relevant information.

Fig 7.1: Glimpse of easylib.net E-Book Course Wise

5.Circulation: Manage the borrowing and returning of books through the circulation module. This
includes issuing books to members, tracking due dates, and handling renewals.
Library Automation Software SE&PM(BCS501)

6.Digital Library: If you have digital resources, you can manage them through the digital library
module. This allows you to upload and organize eBooks, PDFs, and other digital content.

7. Reports and Analytics: Generate various reports to analyze library usage, track inventory, and
monitor other key metrics. This helps in making informed decisions and improving library
services.

8. User Management: Add and manage library members, including students, faculty, and staff.
You can assign roles and permissions to control access to different modules.

Fig 7.2: Glimpse of easylib.net Digital Subscriptions

9. Training and Support: Easylib.net offers extensive training resources, including video tutorials
and webinars. You can access these materials to learn more about using the platform effectively.

10. Customization: Customize the platform to suit your library's specific needs. This includes
setting up the Online Public Access Catalog (OPAC), configuring user interfaces, and integrating
with other systems.
Dept of CSE, BRCE 2024-25 15
CHAPTER 8
CONCLUSION
Easylib.net stands as a beacon of innovation in the realm of library management, offering a
comprehensive suite of tools designed to streamline and enhance the operations of modern
libraries. Its robust features, including Web OPAC, digital library management, and RFID
integration, cater to the diverse needs of educational institutions, public libraries, corporate
libraries, and special libraries. The user-friendly interface and real-time updates ensure that both
librarians and patrons have seamless access to library resources, enhancing the overall user
experience.

One of the standout advantages of Easylib.net is its scalability and flexibility, thanks to its cloud-
based solutions. The platform’s comprehensive reporting and analytics capabilities provide
valuable insights into library usage patterns and trends, aiding in strategic decision-making and
resource allocation. Furthermore, Easylib.net’s commitment to security ensures that sensitive
data is protected, while its advanced features help in the proper handling and preservation of
library materials.

Despite its numerous advantages, Easylib.net does come with some challenges. The initial setup
cost can be significant, particularly for smaller libraries with limited budgets. Additionally, staff
may require extensive training to fully utilize all the features, which can be time-consuming and
resource-intensive. Regular maintenance and updates are also necessary to ensure the system runs
smoothly, which can be a burden for libraries with limited technical support.

In conclusion, Easylib.net is a powerful and versatile library automation platform that offers a
wide range of features to enhance the efficiency, accuracy, and overall management of library
operations. While there are some challenges associated with its implementation and maintenance,
the benefits of improved accessibility, efficiency, and cost-effectiveness far outweigh the
drawbacks. Easylib.net is an indispensable tool for libraries looking to modernize their operations
and provide a superior user experience, ensuring that they remain at the forefront of library
management in the digital age.

CHAPTER 9
REFERENCE
 Learning - Easylib: This page contains a comprehensive list of tutorial videos for various
modules of Easylib, including acquisitions, cataloguing, circulation, digital library, and more.
Lots of Training Videos: Easylib has prepared a video for every module, available on their
website and Vimeo.
Videos - Automate, Innovate, Differentiate: This page offers training videos for Easylib
customers, covering various aspects of library automation
Increasing Library User Base – A Study of Over 20 Libraries: This article discusses best
practices from various libraries to increase the library user base.
Home - Easylib: The homepage of Easylib provides information about their products, events,
and services.