CSS II SHORT NOTES (2024)

PUBLIC FUNDS TYPES OF ACCOUNTS

➢ Public Funds are Government funds, annually

allocated by the Treasury to every Ministry, based on the
National Budget estimates approved by the Parliament.
Auditor General will audit the Public funds.
➢ The financial period of public funds starts from
1st of January and will be closed on 31st December of
each year.
NON - PUBLIC FUNDS
➢ Non-Public Funds are the funds, not being public
funds appertaining to a Unit, and will be kept distinct from
Imprest Accounts (which account for public money.(
Example – Regimental funds)
➢ These Non-public funds are also called Army
Funds and no relations with Public funds. These accounts
are closed quarterly and the balances will be carried
forward to the next quarter.
✓ 01 Jan to 31 March -1st Quarter NOMINAL ACCOUNTS
✓ 01 Apr to 30 Jun - 2nd Quarter
Income and expenditures are analyzed under these
✓ 01 Jul to 30 Sep - 3rd Quarter Accounts. Those accounts may help to find the profit or
✓ 01 Oct to 31 Dec - 4th Quarter loss.
TYPES OF NON-PUBLIC FUNDS 1 In PRI Central Bank A/C= (All sub Accounts –
1) President, Regimental Institute - PRI. Men’s club, Wos’ and Sgts’ Mess, Cpls’ club, CO’s fund,
2) President, Officers’ Mess Committee – PMC Sports, Barrack damage, Swill and Weapon Training
fund etc)
UNIT FUNDS 2 In Officers’ Mess/Men’s club,Wos’ and Sgts’
1. CO’s Fund (profits from each quarter from Mess A/C –
Officers’ Mess, WOs’ & Sgts’ Mess and Men’s club) ✓ General A/C
2. Officers’ Mess Fund (made by the CO for the ✓ Billiards
Officers’ Mess of the Unit) ✓ Maintenance
3. WOs’ & Sgts’ Mess (made by the CO for the ✓ Messing
WOs’ and Sgts’ Mess of a Unit.) ✓ Entertainment
4. Men’s Club Fund (made by the CO for the REAL ACCOUNTS
Men’s Canteen/Club of Unit.)
5. Canteen Fund (for the conduct of Real accounts record the value of assets of the
Canteens/Clubs of the Unit.) establishment
6. Barrack Damage Fund (Money will be spent on Example- Cash in hand /Property/Cash in Bank /Stock
minor repairs of barracks) /Petty Cash/Investment.
7. Swill Fund (Money will be gained by selling
remaining foods) IMPREST ACCOUNT
8. Sports Fund
Imprest is an advance of public money issued in bulk to a
9. Weapon Training Fund (Receipts on sale of
certain authorised officers known as Imprest holders for
lead collected from range)
the following purposes.
✓ Paying soldiers’ salaries & allowances.
✓ Paying soldiers’ salary advances.
 ✓ Paying ration money. RESPONSIBLITIES OF KEY APPOINTMENTS
CLASSIFICATION OF PROPERTY/ASSETS Director Engineer Service(DES)
➢ A’ category assets= Assets which are purchased ➢ Advice the Comd of the Army on the technical
for the use of considerable time (having long life) As control of all Engineer units.
well as the value of the asset considerably high.Eg: ➢ Supervision of the storage and maintenance of
Purchasing of a computer, Furniture, Construction of engineer equipment and stores held by Engineer Units
Building including forecasting of demands.
➢ B’ category assets = Items which are ➢ Supervision of Advance Accounts authorized to
expendable or have a very short life. engineer Units.
➢ Advice the Comd of the Army in the Formulation
Eg: Glasses, Calculators ,Tea sets, Cutlery etc. These are
of policy covering all engineer matters.
enter in to Maintenance expenses
➢ Lay down procedure governing the purchasing
➢ C’ category assets= Items such as regimental and obtaining storage, issue and disposal of Engineer
plates (or silver) and the gift items which has very law stores and plant.
value. ➢ He will exercise engineering control over the
Engr Svcs plants.
CO Engineer Services
➢ The execution of maintenance services.
➢ The provision of additions and improvement
(A&1) to all buildings, installations and roads within
Army premises.
➢ Construction of capital works within the capacity
capabilities of his unit.
➢ Supervision of any electrical and civil
engineering works handed over by the DES to any other
unit within the Army.
➢ The construction of any other civil engineering
entrusted to him by the DES.
ESR ➢ Appoint Garrison Engineers (GEs) for the
ROLE & TASKS OF CORPS OF ENGINEER different Regional Comd.
SERVICE Garrison Engineers (GE)
➢ To maintain all buildings and associated facilities ➢ He shall carry out the normal duties of a Tp
such as electricity, water supply and drainage system in Comd.
all accommodations used by the Army. ➢ He shall provide any of the Engineer Service
➢ To undertake the construction of capital works requested by FMn Comd either which resources available
and be responsible for inspection of capital work to him.
contracts. ➢ He shall detail a foreman of works to be
➢ To be responsible for designing and planning responsible for all services carried out in a Unit
while giving specifications for all Army construction ➢ He shall give technical advice requested for by
works. Fmn Cpmd Eails within his FMN.
➢ To be responsible for supplying electricity, water
and sanitary facilities to all Army temporary detachment
and camps. ENGINEER SERVICE PROVIDED IN THE ARMY
➢ To carry out routine inspections of Army building
1 Capital Works. All major works and large
in order to ascertain their condition.
renovations to building and extensive maintenance
➢ To assist the local authorities in an emergency to
services which could be anticipated at the draft estimate
supply water and electricity services and their
stage.
maintenance.
2 Addition and improvement Services (A&1). ➢ All inventiery items include on AfG 70 and 71
All additions and improvements to buildings, installations will be checked by representatives of marching in and out
and roads which are of a minor nature. Any other which units. in front of GE.
cannot be anticipated at the draft estimate stage. ➢ Then noted the Damages and defrncies in the
3 Maintenance Services. All works required for marching in and out Inspectron report. (Ark 9).
the essential restoration, to the same or nearly the same ➢ After complete the inspection, inventories anAfk
onginal standard of all buildings, installations and roads 9 will signed by respective representatives of maching1n
which could not be anticipated at the draft estimate stage. out units.
4 Provision of Training Stores This is not a ➢ After that keep the one copy of that document
normal issue by SLAOC. As such they are manufactured with GE and marching in and out units.
by the Engineer Services or any other unit or through an ➢ It should be taken for, prevent the disputes
approved Government or private agency. happened after the inspections.
5 Provision of Non Constructional Stores (NCS).
BARRACK DAMAGE PROCEDURE
NCS are moveable items constructed to meet a special
requirement. Under normal circumstances they are not These procedure use fr Damages resulting from willful or
issued by SLAOC. The provision of temporary neglectful actions by an individual or unit necessitate
illumination to building is also included in this service repairs.
A & 1 Record Book 1 Damages Caused by Units/Establishment
2 Damages Caused by an Individual.
➢ Date of request.
➢ First damage will be reported to GE.
➢ Nature of request in brief.
➢ Then he will check whether damages are caused
➢ Job number.
by neglect or will fullness.
➢ Estimate.
➢ GE will prepare an estimate including 25%
➢ Date commenced.
departmental charges and labor charges and send it to the
➢ Tub files card number.
unit/establishment.
➢ Date Completed
➢ AFP 91 will be raised against the unit/
CATEGORIES OF MAINTENANCE SERVICES establishment.
➢ AFK 1 is prepared and marked as “barrack
➢ Normal maintenance service
damage/ unit
➢ Urgent service of maintenance
➢ fund”
MIRB MAINTENANCE INSPECTION RECORD ➢ Unit/establishment carries out the construction
BK with
➢ the supervision of GE using unit funds.
➢ Date of inspection.
➢ Building Number SRI LANKA ARMY SERVICE CORPS
➢ Maintenance required.
Role Of SLASC
➢ Unit requisition number (if raised).
➢ Date requisition was raised. The Dte of S(Supply) & T(transport) holds the highest
➢ Job Number authority in matters related to ration, POL, and transport
➢ Estimate facilities for the Sri Lanka Army.
➢ Date commenced
➢ Tub file card number. TASK
➢ Date completed ➢ Transport Support to the Arm
MARCHING-IN-AND-OUT PROCEDURE ➢ Supply of Ration and POL to the Army.
➢ Ancillary Services. (Training of clerks/Training
➢ First The formation commander will Order the of ‘B’ vehicle drivers)
representative to hand over the unit, taking over the unit,
GE and a formation rep to be present on the given date SUPPLY PROCEDURES
and time.
SLASC was established in the island and those supplies
are classified as follows,
 ➢ All kinds of rations. Same as the previous fresh ration.
➢ Fuel.
TYPES OF RATION PACKS
➢ All kinds of lubricants and greases.
➢ Cooking fuel. Ration is issued to units on AFG 2
TYPES OF RATION ISSUES 1 Meals Ready to Eat (MRE) Ration Packet
➢ Daily cooked rations. 2 Semi-Cooked Ration Packet.
➢ Hospital comfort. 3 Snack Packet.
➢ MRE ration packets. 4 High Nutritional Ration Packs.
➢ Semi-cooked ration packets.
➢ Snack packets.
➢ High nutritional ration packets. FUEL OBTAINING PROCEDURE FOR A
➢ Special rations. VEHICLE
➢ Sports rations.
➢ Animal rations. ➢ To request fuel, duly filled (required amount of
➢ Emergency rations. correct type of fuel coupons) AFT 8 and AFT 9 (work
ticket) which are certified by the officer, are required to
fuel a vehicle.
FRESH RATIONS ➢ In addition, the driver’s Army identity card and
Army driving license have to be produced.
➢ Fresh rats are issued to the unit rep on AFF 3
➢ If the vehicle is a hired vehicle, the authority
PRO CONDEMNATION OF FRESH RATIONS should be given by the Dte of S & T for obtaining fuel.
➢ If the Army vehicle is used with the civil number
➢ When the fresh rations is Condemnation for and the driver is in civil attire, the authority should be
human consumption, it shuld be report to the to an Army given by the QMG Branch.
MO.
➢ Thereafter, the relevant Army/District Medical SUMMARY OF FORMS USED IN SLASC
Officer (DMO) needs to recommend that the relevant ➢ AFT 01 = Transport Requisition
ration items are unfit for human consumption. ➢ AFT 02 = Vehicle parts
➢ Then one copy out of 7 copies of the AFF 22 ➢ AFT 05 =Vehicle parts and Vehicle Outfit Lists
should be submitted to the supply depot/SLASC ➢ AFT 08 = General Service Requisition
squadron.(if there is not available required item, a ➢ AFT 09 = Transport Work Ticket
replacement should be made with a substitute) ➢ AFT 10 = POL Voucher
➢ After that, the consumer unit will prepare FR 104 ➢ AFT 11 = Monthly Vehicle Log Sheet
(3) (initial report) and AFF 22 copies to be submitted to ➢ AFT 12 = Monthly Vehicle Log Sheet Summary
Dte of S & T through the respective HQ. ➢ AFT 16 = Traffic Accident Report
➢ If the reason for condemnation is due to ➢ AFT 18 = POL Account
unavoidable circumstances the final reports should be ➢ AFT 21 = Monthly A/B Vehicles / Equipment
submitted.or If there is a clear responsible person for Availability and Fuel Consumption Return
condemnation action will be taken. ➢ AB 1= Log Book for Mechanical Transport
BULK RATIONS Vehicle
➢ AB 2 = Record of Inspection of ‘B ’Vehicle
➢ Bulk is issued to units on AFF 4. Loading lists for ➢ AB 3= Transport Work Book
bulk rations are prepared in duplicate. ➢ AB 4= Unit Vehicle Register
➢ The original copy will be signed by the supply ➢ AB 28 = Record of Daily Maintenance Tasks
officer and will be the unit's receipt copy. ➢ AFG 2 = Issue and Receipt Voucher
➢ The duplicate will be duly signed by the unit ➢ AFF 3 = Fresh ration
QM/rationing officer/authorized officer and returned ➢ AFF 4 = Dry ration
within one week to the SLASC. ➢ AFF 8 = Detail issue sheet
➢ AFF 22 = Condemnation
CONDEMNATION OF DRY RATIONS
SRI LANKA ARMY MEDICAL CORPS 3 L - Locomotion.
4 H - Hearing.
5 E - Eye Sight (Left and Right Eye).
ROLE of SLAMC
6 M - Mental Capacity.
The Sri Lanka Army Medical Corps (SLAMC) offers
7 S - Stability.
integrated services to promote and improve the mental
OCCASIONS of USING PLHEEMS
and physical well-being of Army personnel, ex-army
➢ Prior to enlistment.
personnel, and civilian staff through medical
➢ Prior to extension/re-engagement of service.
establishment.
➢ Prior to promotion.
➢ Prior to courses both local and overseas.
TASKS OF SLAMC
➢ Prior to the annual APFT/ BPET.
➢ To provide curative, preventive and mental health
➢ Prior to UN missions.
care facilities.
➢ Prior to retirement and discharge from the Army.
➢ To collect, treat, and when necessary to evacuate
➢ Prior to commissioning of ORs
the sick and the wounded.
➢ Ensure standard curative and preventive oral
PULHEEMS EMPLOYMENT STANDARD (PES)
hygiene of troops.
1 FE (Forward Everywhere) = Employable for
➢ Maintaining disease and risk factor surveillance
full combatant duties in an area
at recruitment, various career milestones, and retirement
2 LD = light duties in an area of any part of the
of Army personnel.
world.
➢ Provision of basic first aid training and medical
3 SD (Sedentary Duties) = for light duties that can
education about treatment and management.
be performed in one place in any part of Sri Lanka.
➢ Provision of medical services for VIPs, visiting
foreign delegates, Army sports events,
MEDICAL BOARDS
➢ Provision of manpower, medical equipment,
➢ Two Member Medical Board = Re-engagement
drugs and barrack items for United Nations Peace
of service/ For low-categorised Officers or ORs, before
Keeping Missions.
retirement due to medical reasons.
MEDICAL DISPOSALS ➢ Three Member Medical Boards = For low
medically categorised Officers or ORs/ To discharge
1 Medicine and Duty (M and D) = categorized for Officers or ORs on medical reasons
minor illnesses, and these Officers or ORs could be ➢ ARO 12/86 MEDICAL BOARD = A terrorist victim
employed on duty while obtaining the treatment. No need who is totally or partially disabled will have the option of
reporting sick again. leaving the Army. The Board should be consist of the ,
2 Attend ‘A’ = employed for all duties while 1 Permanent board - Appointed by the DAMS.
obtaining medical treatment. 2 President - Director MH.
3 Attend ‘B’ = employed for light duties while 3 Members (02) - Two Senior Medical Officers
obtaining medical treatments (nature may be specified).
4 Attend ‘C’ - Treatment and rest in the camp (for FREE FROM INFECTION (FFI)
Staff Sergeant and below and civil servants). FFIs will be done by a MO and his team detailed by
5 SIQ - with treatment (Applicable to Officers and MH/ABH/MRS and carried out on a pre-arranged programme.
WOs only; permitted to proceed home for those who are FFIs will be done for the following occasions.
living out) ➢ Every Officer Cadet/Recruit coming for the
6 Detained - Detained in Hospital/ABH/MRS for training
medical examinations for up to 24hrs. ➢ Schools during the first week.
7 Hospital - Admitted to Hospital/ABH/MRS for ➢ After two months of basic training.
treatment ➢ One week prior to finishing the basic training.
8 Duty - Normal Duty. ➢ Annually every Officer/OR who is in active
service.
PULHEEMS ➢ Every Officer/OR returning after UN missions.
1 P - Physical Capacity. ➢ Personnel who are handling food once in every 3
2 U - Upper Limbs. months.
DUTIES OF A COMMANDING OFFICER TO ➢ Unit sends no 1 to 5 copies to the respective Ordnance
MAINTAIN HIGH LEVEL OF HYGIEN unit Stock Control Section keeping no 6 copy in the
➢ Good practices for safe drinking water. unit.
➢ Adequate water supply for bathing, washing, etc. ➢ At the Stock Control the demands are checked,
➢ Proper maintenance of the cookhouse. controlled and all copies passes to the ledger section.
➢ An adequate number of latrines.
➢ Control of Pests. CONDEMNATION OF UNSERVICEABLE
➢ Arrange camp sanitation inspections. STORES
➢ Take action for the prevention of communicable
diseases.
SRI LANKA ARMY ORDNANCE CORPS

ROLE
Role of the SLAOC is to provision, procure, receipt,
account, storage, maintenance and issue of all types of
Ordnance Stores (except ration, POL, medical and
engineer stores).

TASKS
➢ To ensure that all self-accounting units are equipped
➢ according to the scales laid down for them.
➢ Provision, procure, receipt, account, storage,
maintenance, issue.
➢ Minor repairs of all Ordnance stores
➢ The supply of spare parts to keep all warlike stores.
➢ Carry out Ordnance inspection.
➢ Refilling of small arms ammunitions and pounders.
➢ Manufacture selected Ordnance equipment at
Ordnance workshops.

TYPE OF ORDNANCE STORES

➢ Technical Stores.
➢ General Stores.
➢ Clothing Stores
➢ Barracks Stores.
➢ Mechanical Transport Stores.
➢ Ammunition and Explosives.
➢ Stationery and Office Equipment.

POWERS OF PROCUREMENT SUMMARY OF FORMS USED IN SLAOC

➢ Master General Ordnance (MGO). ➢ AB 9 = Regimental Equipment Ledger.
➢ Director Ordnance Services (DOS). ➢ AB 5 = Clothing and Necessaries Ledger.
➢ Commandant Base Ordnance Deport (BOD). ➢ AB 10 = Ammunition Diary
➢ CO of Ordnance Regiments. ➢ AB 29 = Consumable Stores and Materiel for Repairs
➢ Officer in charge of FOD/OSS (Purchase of spare parts ➢ AFG 3 = To receive/demand stores from SLAOC.
only) ➢ AFG 6 - Transfer voucher.
➢ AFG 2 - Issue and receipt voucher.
ORDNANCE STORES ISSUE PROCEDURE ➢ AFG 4 - Temporary issues of equipment.
➢ Unit prepares AFG 3 in 6 copies. ➢ AFQ 3 - Annual replacements in exchange for worn
➢ AFQ 4 - Replacement issues of bedding equipment.
➢ AFQ 5 - Equipment issue voucher for sections.
SRI LANKA ELECTRICAL AND BER
MECHANICAL ENGINEERS In case the repair of vehicle/equipment is found non-
economical, it is declared as BER. The user unit is
ROLE informed by the Base Workshop to collect the
is to ensure the operational fitness of electrical, vehicle/equipment.
electronics, mechanical, optical, and biomedical
equipment in the Sri Lanka Army. ACCIDENT VEHICLE REPAIR PROCEDURE
➢ Action by the Unit.
TASKS ➢ At the Occasion. Include the Dte of EME in the
➢ Advise the Commander of the Army and assist distribution of the preliminary signal required to be
and advise higher formations and all regiments on the originated within 24 hours of the occurrence.
matters pertaining vehicles and equipment. ➢ After the Approval from the Dte of Leg Svcs and the
➢ Advising the Director Budget & Finance cost of Dte of EME.
maintenance and repair of vehicles and equipment. ➢ Raise four copies of AFG 7 which will be endorsed in
➢ Repairing, servicing, modification, fabrication red ink to indicate the date, time, and place of the
and condemnation of all mechanical. accident.
➢ Planning, designing, researching and developing ➢ Action by SLEME.
the SLEME. ➢ Action by the SLEME Workshop.
➢ Recovery and backloading of vehicle casualties.
SRI LANKA ARMY CORPS OF
PINCIPLE OF SLEME REPAIR SYSTEM MILITARY POLICE
➢ Repairs will be carried out as far ahead as
possible. ROLE OF SLCMP
➢ Vehicles and equipment requiring minimum ➢ Tactical police support to the Army in all phases of
attention will be handled first and in that order of ➢ operations.
priority. Law enforcement and crime prevention within the
➢ Rearward movement of vehicles and equipment. Army in peace and war.
➢ Vehicles and equipment found beyond SLEME ➢ The provision of garrison police duties.
repair due to lack of resources, time, men, material and
-floor space. CORE FUNCTIONS
- ➢ Assist
FREQUENCY OF REPAIRS ➢ Correct.
➢ Unit Repairs = At any time, depending on the ➢ Prevent.
nature of ➢ Arrest and Custody
➢ attention required.
➢ Field Repairs = At any time, if the repair is DUTIES OF SLCMP
beyond the ➢ Supervision and Enforcement of Disciplinary
➢ capacity of LADs and attached tradesmen. Regulations.
➢ Medium Repairs = Once a year, if the ➢ Prevention and Detection of Crime.
vehicle/equipment had been in use during the period. ➢ Tactical Police Support.
➢ Base Repairs = Once in 3 years, if the equipment
had been in use during the period TRAFFIC ACCIDENT PROCEDURE
➢ Action by the unit.
‘BLR’ PROCEDURE ➢ Action by the legal branch.
field workshop is unable to carry out repairs due to the ➢ Action to SLCMP.
following reasons; ➢ Action By The Dte Of EME
➢ Non-availability of spares. ➢ Action By SLAOC.
➢ Lack of technical skills and workshop facilities. ➢ Court Of Inquiry.
➢ Lack of space. ➢ Final Action
➢ Lack of funds.