Short cuts for Ms word

First at the beginning, activate your computer by pressing window key plus d or m.
How to launch Microsoft word?
1 from the desk top press m until you get Microsoft word and press enter to launch it. It
says ‘Document one Microsoft word print view edit’.
2 from the window key or start menu press p for all programs and arrow right by
following m until you get Microsoft office sub menu. Then, right arrow followed by up
arrow to get Microsoft word and press enter to launch it.
3 press window key plus r and write ‘winword’ on the dialogue box followed by enter.
4 press window key plus n and arrow down to ‘microsoft word’ and then press enter.
Reading a document
To read characters or letters left or right arrows.
To read words control left or right arrows.
To read sentence or line up or down arrows.
To read a paragraph press control up or down arrows.
To read the whole document insert plus down arrow.

To have a new line with out changing a paragraph press shift with enter. To have a new
paragraph, press enter key.
Creating additional new documents:
Once Microsoft word is opened, we can press control plus n.
To switch from one document to another press alt with tab until you get the required
document and release the alt key to activate it.
To close a document press control with w.
To close a program press alt with F4.
To close the computer: first close all the documents that you opened, and go to the desk
top then press alt with F4 a dialogue box called stand by come to you. Arrow down to
turn off and press enter to log off the computer.
OR after shut down all the programs, press window key followed by u u to log off the
computer.

Saving a document:
1 on the opened Microsoft word file press the Alt key arrow down in the file menu to
save as and then press enter. A dialogue box come to you asking place and name to save.
Now tab to save in plus arrow up or down to get my document and again tab to file name
to type the name of of your file followed by enter.
2 on your opened document, press alt f a tab to save in arrowin up or down until you get
my document and again tab to file name to type the name of your document with enter.
3 press control s, alt I, m for my document, alt n write the name of the file then enter.
4 control s enter. This method of saving is known as default method. Because you didn’t
select a folder and give a name. it puts the file in the my document folder and gives the
name from your first line written.
5 control s type letter d colon write the name of the file.
6 if you want to put your file in your own folder, create a folder on the desk top. Open the
document press control s alt I find your folder by its first letter of the name and press
enter only once. Then alt n to type the name followed by enter.

Creating folders:
To create a new folder on the desk top, press control space for clearing the focus of the
cursor on any program. Press application key arrow down to new sub menu, arrow right
says ‘folder f’, press enter to write the folder name by adding enter. The short cut for this
is on the desk top, application w f write the folder name and then enter.
To create a new folder in the my document folder, press alt, arrow down to new sub
menu, right arrow, enter, write the name of the folder, then press enter. The short cut for
this is alt f w enter to type the name of the folder next by enter.

Managing folders and files and using the recycle bin:

Copy control plus c, cut control plus x, paste control plus v
The above lessons are found in the edit menu. To copy a folder or a file, be on the folder
or the file and press control c to copy, find the location where to put your folder by
pressing control v to paste.
The same procedure follows when you cut. By pressing application we can get the above
functions by arrowing down to copy and enter it. The same action may take to paste it.
To delete a folder or a file: select the folder or file press application or alt arrow down to
get delete d with enter. A confirmation dialogue box comes to you to confirm by pressing
space bar. The deleted item is goes to the recycle bin which is found on the desk top.
The short cuts are: for application d and alt f d. the third method is by pressing the
‘delete’ key from the six packs. Don’t forget the confirmation by pressing space bar.
Restore: once a folder or a file is deleted, it will be located in the recycle bin. Press
window key plus d to activate the computer and find the recycle bin enter it. Find your
document by the first letter of its name. press application or alt arrow down to restore e
and press enter, the item is automatically will be turned back to its original position.
To rename: select the folder or the file to be renamed. Press application or alt arrow down
to rename m. enter and type the name what you want to be replaced followed by enter.
The short keys: for application, application m type the name and press enter.
For alt, alt f m type the name and press enter.
Opening a folder or a file from a hard disk:
On the opened Microsoft word, press control o and tab or alt I to look in which the item is
found. Press d for desk top, or m for my document or the name of your document and tab
three times to folder view list view. And now find your file by the first letter and you may
take an action that you wish to take.
Selecting or highlighting a text:
Two methods: generic and extended methods.
The generic method is using the shift key on the reading keys.
To select a character: shift left or right arrows.
To select a word: shift plus control left or right arrows.
To select a sentence or a line: shift up or down arrows.
To select a paragraph: shift control up or down arrows.
To select a document as a whole: control a.
The extended method is used by press the F8 key with the reading keys. Here the F8 key
can also use by pressing it once for word selection, twice for sentence or line selection,
triple for paragraph selection, four times for the whole selection. For a range of a
document, put a place marker at the end of your range, like a greater sign and come back
to the first line of your range. Now, press F8 and type the greater sign. It selects the
whole range of the document.

Find what control f, replace with control h, go to control g.

Find what is for going to a word or a phrase that we are looking for. Press control f and
type the word that you are going to find press enter. Then, escape to remove the dialogue
box by checking the pc cursor located in the word you found.
To replace a redendent word, press control h type the word that is is going to be
replaced. Tab and type the word replacing the word. Tab tab to replace for a single
change or replace all for whole changes. Press space bar after your decision of replacing.
A confirmation asks you to confirm by space bar.
Go to: is a command bringing us where the place we found. It travels us the specified
page. Press control g and type the page number followed by enter escape to remove the
dialogue box. To check your pc cursor is on the required page, press alt key plus delete
key or insert plus page down.
The above three lessons are found in the edit menu.

Page numbers: Alt I u. page numbering is a dialogue used to specify numbers for our
document. It asks you where the position of the page number top or bottom by using
down arrow. Tab to alignment and arrow down to the types. There is also check uncheck
for the page number starts from one and press the space bar for checking it. Tab to ok and
press space bar.
Date and time: Alt I t. to insert a date and time into our document by pressing alt I t,
arrow down to the available formats given and press enter. For the time is also the same
action used.
Foot note: Alt I n n. it is used for referencing a term or a phrase. Put the PC cursor at the
end of the term that you want to make a foot note. Press alt I n n tab to insert button and
hit space bar. It gives a chronological order by starting from number one. Arrow down to
footer and write the meaning or explanation of the given term.
Book mark: Alt I k. it is putting a sign or any marker for a place where suddenly we
stopped reading. First, press alt I k on the place you stopped reading. Then, write a non-
forgateable word or two or three letters and press enter escape to remove the dialogue
box. Close the document and again when you open the document, call alt I k type what
you have already assigned and hit enter followed by escape. Automatically it goes to the
place where you stoped.

Spelling and grammar: Alt t s or F7. it checks and correct words and phrases with their
grammatical arrangement. On the opened and written document, press alt t s or F7. the
dialogue box goes to the first misspelled word or phrase and calls each alphabets by
giving a suggestion. Tab once arrow down to get the correct form of the word and press
enter or alt c for making the correct change. Here the lesson has four options, alt I for
ignore once, alt g for ignore all, alt a for add in a dictionary, alt c for changing. Alt I and
alt g are used for ignoring a word that can be not known by the computer, example names
of Ethiopian.
Auto summarize: Alt t u. it summarizes a document by the percent we give on the
dialogue box. After hitting alt t u, it asks you to put the down arrow on highlight or create
radio button. Tab and adjust the percentage you want to summarized. Write your percent,
if you didn’t take a given percents from the dialogue. Tab to ok and press space bar. If
you put on down arrow on create, it gives an independent document so as to save it.
Word count: Alt t w. it counts what you typed on the document. After you typing, press
alt t w and press insert b to listen the number of words with characters including or
excluding the spaces.
Auto correct: Alt t a. on the dialogue box write what you want to be contracted or
abbreviated. Tab and write the shorten form of the written words or phrases. Tab to ok by
pressing the space bar. Example, United Nations for UN, African union for AU. It
changes all your settings in your whole document.
Header and footer: Alt v h. header and footer are used for heading letters of offices or for
preparing a hand out. By hitting alt v h you are on the header part of the document. Write
the header part and arrow down to the footer. Write again the footer which simply holds
the addresses of your organization. In the case of the handout, write the chapter or the
title you want to address and the organizer or your name on the footer.

Format F
Change case Alt o e here we have four cases: upper case, lower case, title case and
sentence case for keeping the capital and small forms of the characters. After selecting
the text hit alt o e, down arrow to selects that you want to it is and press enter.
Font Alt o f for font type, font style, font size, and font colour. After you select your
document and you press alt o f, it calls the font type of your choices. Time’s new roman,
arial and book anti qua by their respective alphabets. A for aria, t for times new roman, b
for book anti qua, arrow down to get those types. Tab to style and correct by pressing
down arrow, tab to size by increasing or decreasing the number by down or up arrows.
Tab font colour, down arrow to the favorable one, and hit enter. Tab to ok and press the
space bar. Here you may use control b for bold, control I for italic, control u for
underlying, control left or right bracket to decrease or increase your font size respectively
after selecting the document.
Paragraph Alt o p. when you select and entered the dialogue box tells you the alignment
of your texts. Down arrow to have: left, right, center, or justified. Tab to line spacing and
arrow down to single, 1.5, or double. Tab to ok and press the space bar. Remember here
the alignment and the line spacing has their own short cuts. Control l for left alignment,
control r for aligned right, control e for aligned center, control j for aligned justified. For
line spacing, control one for single, control two for double, and control five for 1.5.
Bullets and numbering Alt o n. after preparing the document that we want to insert a
bullet, number, outline number and list style in the document, hitting alt o n gives the
bulleted page, by arrowing right we can get different types of bullets. Press space bar on
the choosen bullet and tab to ok, press space bar. Next to this there is a second page,
number used to inserting chronological order of items. In order to go to those different
pages press control tab and again tab, arrow right to get the available type, space bar to
select and tab to ok and hit space bar. there also a third page outline number page which
is used to prepare an outline or table of content of a document. Select the available format
by pressing the space bar and tab to ok. As soon as you come back to your document,
number one is automatically inserted on the document. Type that you want to type, hit
enter and tab once to have 1.1 write and press enter, tab to have 1.1.1, list down and press
tab on the unwanted number, press back space twice for 1.2, type your text and press
enter, tab to have the next ordering.
Boarder and shading alt o b. To prepare cover for our document, it is preferable. When
hit the short cut, the dialogue box asks you to adjust each every works by pressing down
arrow. Tab to ok and come back to the document. Then, write the title of your book,
presses enter several times to go to the bottom of the page and type the compiler of the
book. Here you may do font and paragraph works on such texts.
Colomn alt o c.to insert a column in your document, when you bring the dialogue box,
you are required to set the number of columns. Tab to independent works by adjusting
using down arrow, finally you get ok to insert. After you come back to the document,
press control shift enter once for a two columns, twice for a three columns, and so on.
Drop cups alt o d. it is used to enlarge the first letter of a document to pay attention on
written document. Adjust the pc cursor on such letter call the dialogue you get dropped
and inmargine types, choose by arrowing right, tab to ok.
Back ground alt o k. if we want to change the colour of our paper, it will be
recommended. Hitting alt o k, arrow down to the choosen colour and press enter.
Table A
Insert: table, column to the left, column to the right, row above, row below, and cells.
Insertion a table means creating a new table. When you hit alt a I t, you will be asked
number of columns and you can adjust by pressing up or down arrows as the intended
number of columns. Tab to number of rows, press up or down arrows to adjust the
specified number. Tab to fix column width, arrow down to have auto fit to content and
tab tab to ok and hit space bar.a uniform table is created, for example, 6 by 6 or 5 by 7,
and so on. The first number tells us the number of columns and the second number tells
the number of rows. To insert a column left or right of the column to which inserted.
Press alt a I l and alt a I r for left and right respectively. Inserting a row is performed by
alt a I a and alt a I b for above and below respectively. Inserting a cell is by alt a I e and
arrowing down for two options that are shift cell to right and shift cell to the down by
hitting enter.
Delete: table, column, row, and cell. Be inside the table hitting alt a d t removes the entire
table. To delete a column, be on the column that you are going to delete and press alt a d
c. to delete a row, place the PC cursor on the row that will be deleted, press alt a d r. to
delete a cell, press alt a d e and arrow down to shift cell to up and shift cell to the left by
pressing enter.
Select:table, column, row, and cell. To select the entire table, press alt a c t, for a column,
press alt a c c, for a row, press alt a c r, for a cell, alt a c e.
Merge cells m. used to combine two or more cells for writing a heading. First select the
cells that you are going to merge by pressing shift key and right or down arrows. Then hit
alt a m. it automatically merge the cells intended to join.
Heading rows repeat h. it is a mechanism for fixing the first row titles when we are going
to sort a table. Put the PC cursor on the first row, which is the heading part of our table,
for example on number or on the name or on the sex …etc. then press alt a h. it fixes
those heading titles not to displaced. Note here heading rows repeat will be done once.
Sort s Sorting is a method used to re-arrange the data we already inserted in our table by
using different heading titles. After you done the heading rows repeat, place the PC
cursor in the name or age or any type you are going to sort. For instance, if you want to
sort by name, put the cursor in any name of your data. Then, press alt a s. a sorting
dialogue box came to you by asking sort by: arrow down and put it on name, tab to type.
It says text or number. Tab to ascending or descending by pressing down arrow. Then,
tab to ok and press space bar.
Formulae o in Microsoft word, formulae is used to sum marks, calculating averages,
semester marks, etc. fill the marks in your table and put the cursor at last and press alt a o.
press enter to have a total sum. Here you can sum horizontally or vertically. The formulae
sums in both directions. The formulae says, equal sign left parent above or left right
parent. You can change the above or left by deleting and write the appropriate text of
direction.

Printing: located in the file menu.

Page set up: alt f u. after you finished all your work, the last duty is printing to change
your soft copy to a hard copy. Page set up is a setting for preparing to print. On the
opened document, press alt f u. there are three tabs or pages called margin, paper, and lay
out pages. When you call the dialogue, you are landed on the margin page. Adjust by
pressing down arrow and go by tab. The same action is will be done for the rest pages by
pressing control tab. And also tab to different adjustments and at last by pressing the ok
button.
Print: alt f p or control p. this is the last duty that we are going to perform. Press alt f p or
control p. adjusts all the necessary requirements by tabbing and using the down arrow
followed by ok to finish. Your document automatically is printed on a paper.

Pass word
You may want to secure your document not to seen by others. On your opened document,
press alt f a or F12 to have the save as dialogue. Then, press alt l c and enter. It says pass
to open type in text. Insert your non-forgatable character or numbers. It says star star.
Which change your character or number not seen by others? Press enter to have a
confirmation by re-entering your pass word and hit enter. It sends you back to save. You
may change the folder and file name of the document or simply if you don’t, press enter
to finish.

END OF THE COURSE.