Answer Key

IT-402 (Windows 10 and MS Office 2016) – 9

Part B - Information Technology
Unit 3: Digital Documentation

Quick Guess (Pg. 168)

Answer: Microsoft Word

ANN
Quick Guess (Pg. 170)
Answer: Ribbon

Let’s Review (Pg. 172)

Write ‘T’ for True and ‘F’ for False.

TTA
1. F 2. T 3. T 4. T
5. F 6. F

Let’s Review (Pg. 181)

Write ‘T’ for True and ‘F’ for False.
1. T 2. F 3. F 4. T 5. T
ARR
Let’s Review (Pgs. 189-190)
Tick (✓) the correct answers.
1. b. 2. c. 3. a. 4. a. 5. b.

Let’s Review (Pg. 194)

Write ‘T’ for True and ‘F’ for False.
AAV

1. T 2. F 3. T 4. F 5. F

Let’s Review (Pg. 205)

Fill in the blanks.
1. merging cells 2. cell 3. Shift + Tab
4. Table Tools 5. Splitting cell
©©

Let’s Review (Pg. 211)

Write ‘T’ for True and ‘F’ for False.
1. T 2. T 3. T 4. T
5. F 6. T

Exercises (Pgs. 213–214)

A. Tick (✓) the correct answers.
1. a. 2. c. 3. c. 4. c. 5. c.
6. b. 7. b. 8. a. 9. b. 10. a.
 B. Fill in the blanks.
1. two 2. ruler 3. Delete, Backspace
4. Read 5. Tab 6. Clipboard
7. Layout contextual 8. Thesaurus 9. Data Source
10. Enter
C. Write ‘T’ for True and ‘F’ for False.
1. T 2. T 3. F 4. T 5. F
6. F 7. F 8. T 9. F 10. F
D. Short answer type questions

ANN
1. To select the non-consecutive items in the Word, do as follows:
a. Select the first item.
b. Press and hold the Ctrl key and select as many non-consecutive items as required.
2. The steps to show the non-printing characters are given below.
a. Go to the File tab > Options > Display.

TTA
b. Under ‘Always show these formatting marks on the screen’, select the check box for each
formatting mark that you want to display.
3. Using the Format Painter tool, we can apply the exact formatting of a section of text to another
section of text.
4. The text printed at the top of each page is called header, and the text printed at the bottom of
each page is called footer. These are used to give additional information, such as title heading,
logo, author’s name, page number, date, and time.
ARR
5. The three view options available on the Status bar are described below.
³ Read Mode: This view opens the document on the full-screen mode. It is best for reading and
reviewing the work. You cannot edit the document in this mode.
³ Print Layout: As the name suggests, this view option gives an idea of how the document will
appear when printed. It is the default view.
³ Web Layout: This view option displays the document in the web page mode. Therefore, it
gives the idea of how the document would appear if it were saved as a web page.
AAV

6. To merge cells in a table, follow the steps given below.

a. Select the cells to be merged.
b. Click on the contextual Layout tab.
c. In the Merge group, select the Merge Cells button.
7. The Undo command enables the users to cancel or undo the last command or action performed.
The Redo command repeats an action that has just been undone by the users.
©©

8. The steps to insert a readymade table in Word are as follows:

a. Place the cursor in the document where you wish to insert a readymade table.
b. On the Insert tab, click on the Table button in the Tables group.
c. In the drop-down menu, select the Quick Tables option.
d. In the submenu, select the desired table style.
e. A readymade table appears with the selected style. Now, you can replace the sample text
with the new one.
9. Indentation refers to adding blank spaces between the margin of the page and the paragraph
text.
 The Decrease Indent button shifts the text closer to the left margin by half an inch, while the
Increase Indent button shifts the text towards the right margin by half an inch.
10. The Spelling & Grammar tool checks for spelling and grammatical errors in an entire document
and suggests correct spelling or grammar.
E. Long answer type questions
1. Word processing software is a special software that is used to create, modify, store, and print
a digital document. A word processor enables the users to change the style, size, and colour of
the typed text, correct the spelling mistakes and grammatical errors, align text within margins,
see the preview of the typed text, add or remove borders, and apply various formatting effects
to make the document appear presentable. MS Word, LibreOffice Writer, Google Docs, Notepad,
and WordPad are some examples of the word processing software.

ANN
2. The steps to find and replace a word in a document are as follows:
a. On the Home tab, click on the Replace button in the Editing group. The Find and Replace
dialog box appears.
b. In the Find and Replace dialog box, the Replace tab is selected by default.

TTA
c. In the Find what box, type the word that you want to search.
d. In the Replace with box, enter the word that you want to replace with the searched one.
e. Click on the Find Next button to search the specific text to be replaced. As you click, the first
entry of the word gets highlighted in grey.
f. Click on the Replace button if you wish to replace the word at the current position only, or
you can use the Find Next button and Replace All button as per the requirement.
g. Once the word is searched and replaced, a message box prompts. Click on OK.
ARR
h. Close the Find and Replace dialog box when you are done.
3. Word 2016 offers five types of text case options, which are explained below.
³ Sentence case: It turns only the first letter of the selected text to uppercase.
³ Lowercase: It changes the selected text to lower case or small letter.
³ Uppercase: It turns the selected text to upper case or capital letter.
³ Capitalize each word: It turns only the first letter of each selected word to upper case.
³ Toggle case: This option converts the upper case to lower case and vice versa.
AAV

4. The steps to create a bulleted and a numbered list in a document are as follows:
a. Select the text that you want to appear in the form of a bulleted or a numbered list.
b. On the Home tab, click on the Bullets/Numbering drop-down arrow in the Paragraph group.
c. A drop-down list of options appears displaying the different styles and formats.
d. Select the desired bullet/numbering style. Bullets/numbers appear before each line as per the
selection.
©©

5. To insert the characters that are not found on the keyboard, follow the steps given below.
a. In the document area, click where you want to insert the symbol.
b. Click on the Insert tab.
c. In the Symbols group, click on the Symbol button.
d. In the drop-down menu, select the desired symbol.
To explore more symbols, click on the More Symbols option. In the Symbol dialog box, click on
the Special Characters tab. Select a symbol. Click on Insert.
 6. a. The steps to move text from one location to another are as follows:
i. Select the text you wish to move.
ii. On the Home tab, click on the Cut button in the Clipboard group.
iii. Click on the place where you wish to paste the text.
iv. In the Clipboard group, click on the Paste button.
The text is now moved to the new location.
b. The steps to duplicate text are as follows:
i. Select the text you wish to copy.
ii. On the Home tab, click on the Copy button in the Clipboard group.
iii. Click on the place where you wish to paste the copied text.

ANN
iv. In the Clipboard group, click on the Paste button.
The copied text gets duplicated in the new location.
7. Two methods to insert a table in a Word document are described below.
Method 1: Using the Table Grid Command

TTA
a. Place the cursor where you want to insert a table in the document.
b. On the Insert tab, click on the Table drop-down button in the Tables group. A drop-down
menu appears.
c. In the Insert Table section, a grid appears.
d. Move the pointer over the grid to select the desired number of rows and columns.
e. The selection gets highlighted, and then click.
f. A new blank table is inserted at the cursor position in the document.
ARR
Method 2: Using the Insert Table Command
a. Place the cursor where a table is to be inserted.
b. On the Insert tab, click on the Table button in the Tables group.
c. In the drop-down menu, select the Insert Table option. The Insert Table dialog box appears.
d. Under the Table size section, specify the number of columns and rows you require.
e. Click on OK. A table with defined settings is inserted in the document.
AAV

8. The Mail Merge feature is used to send a document to multiple recipients at a time. It is used
while sending similar formal letters, circulars, or invitations to a large group of people. Mail
Merge feature saves time and effort of writing separate documents for each recipient.
The three components of the mail merge process are:
³ Main Document: It contains the content that is common to all the documents. In MS Word,
there are five types of main documents: Letters, E-mail messages, Envelopes, Labels, and
Directory.
©©

³ Data Source: It contains the names, addresses, contact number, and other information of
different recipients. It can be a spreadsheet or a database file.
³ Merged Document: It is the combination of the main document and the data source. It
displays the final document with individual names and addresses of the recipients.
9. The steps to add a border to a page are as follows:
a. Click on the Design tab.
b. In the Page Background group, click on the Page Borders button.
c. In the Borders and Shading dialog box, select a border style from the Style list, border colour
under Color field, border width under the Width field.
 d. Next, choose which sides of the page to have a border by clicking the top, bottom, and/or
sides of the preview.
e. In the Apply to field, select the required sections of the document to have a border.
f. Click on OK.
10. To insert an image in a document, follow the steps given below.
a. Click on the Insert tab.
b. Click on the Pictures button in the Illustrations group.
c. In the Insert Picture dialog box, locate and select the desired picture.
d. Click on the Insert button.
Once an image is inserted in the document, you can format it in different ways using the

ANN
options available in the various groups on the Format tab. Some are explained below.
³ You can format the picture background, adjust the brightness and colour of the picture, apply
various artistic effects, compress, and reset the picture using the Adjust group present on the
Format tab.
³ You can add borders to the image, and apply various visual effects, such as shadow, glow,

TTA
3D rotations, and so on using the Picture Styles group available on the Format tab.
³ You can resize the image using the Crop tool present in the Size group.

F. Application-based questions
1. Anita can add her name at the top and page number at the bottom of every page of her
Science project using the Header and Footer options.
To insert header and footer, she can follow the steps listed below.
ARR
a. Click on the Insert tab.
b. Click on the Header/Footer button in the Header & Footer group.
c. In the drop-down list, select the suitable inbuilt style for the header/footer.
d. Type the desired text in the header/footer area.
2. Amitabh can replace the year 2021 to 2022 in the document using the Find and Replace feature.
AAV
©©