Answer Key

IT-402 (Windows 10 and MS Office 2016) – 9

Part B - Information Technology
Unit 4: Electronic Spreadsheet

Let’s Review (Pg. 238)

Fill in the blanks.
1. six 2. Cell formatting 3. Editing 4. Select All

N
Let’s Review (Pg. 256)
Write ‘T’ for True and ‘F’ for False.
1. T 2. F 3. F

TA
4. T 5. F 6. T

Exercises (Pgs. 258–259)

A. Tick (✓) the correct answers.
1. c. 2. b. 3. a. 4. a. 5. b.
6. b. 7. c. 8. a. 9. b. 10. a.
AR
B. Fill in the blanks.
1. rows, columns 2. Cell address 3. Name box
4. Auto Fill 5. Pie/Doughnut 6. =MAX()
7. exclamation 8. Align Left and Align Right 9. Number Format
10. #DIV/0!
C. Write ‘T’ for True and ‘F’ for False.
AV

1. T 2. F 3. F 4. F 5. T
6. F 7. F 8. T 9. T 10. F
D. Short answer type questions
1. To insert a new worksheet in a workbook:
a. On the Home tab, click on the Insert drop-down arrow in the Cells group.
b. Select Insert Sheet option in the drop-down list.
©

2. In Excel, a group of cells is called a range. Column range, row range, and row and column range
are examples of a range in Excel.
3. The formula to multiply values stored in cells A5 and B8 is ‘=A5*B8’.
4. The advantage of the AutoSum feature is that it enables the users to perform the basic
calculations merely by clicking.
5. The data types that can be entered in an Excel sheet are:
³ Label: It includes letters from A to Z and symbols. By default, label text is left aligned.
³ Number: It includes numerals from 0 to 9. By default, numbers are right aligned.
 ³ Formula: It is a mathematical equation, which includes numerical values, operators, and cell
addresses to perform calculations using the data in a worksheet. By default, a formula is left
aligned.
6. The term concatenation refers to the operation of joining the text values or strings together.
7. Mixed reference is a blend of ‘Relative’ and ‘Absolute’ reference. In this type of reference, one
part of a cell address is relative and the other is absolute. It means either column reference is
relative or row reference is absolute or vice-versa.
8. To change the orientation of cell content:
a. Select the cell or a range of cells in which you wish to change the orientation.
b. On the Home tab, click on the Orientation button in the Alignment group.
c. In the drop-down list, select the desired option. The direction of the cell content changes
accordingly.

N
9. In a chart, each data series is indicated by a specific colour, pattern, or symbol, which is known
as a legend.
10. The main difference between a Pie chart and a Doughnut chart is that a pie chart plots data for

TA
a single data series, whereas a doughnut chart plots data for multiple series.
E. Long answer type questions
1. a. ROUND: This function rounds a number to the specified digit.
b. PRODUCT: It multiplies all the numbers given in a range and returns the product.
c. EXP: It returns exponential number raised to the power of a given number.
d. MOD: This function returns the remainder of two numbers after division.
AR
e. POWER: It returns the result of a number raised to a given number.
2. The vertical text alignment options are:
³ Top Align: It aligns the content to the top of the cell.
³ Middle Align: This option aligns the content to the vertical center of the cell.
³ Bottom Align: It aligns the content to the bottom of the cell. It is the default vertical
alignment.
The horizontal text alignment options are:
AV

³ Align Left: It aligns the content to the left of the cell. It is the default horizontal alignment for
text and formula.
³ Center: This option aligns the content to the horizontal center of the cell between the left and
the right of cell boundaries.
³ Align Right: It aligns the content to the right of the cell. It is the default number alignment.
3. In Microsoft Excel, there are three types of cell referencing. These are:
©

³ Relative Reference: It is the default cell reference in MS Excel. In this type of cell reference,
when you copy a formula to another location, the row and column references (cell addresses)
automatically change relative to the current cell address.
³ Absolute Reference: While using Absolute cell reference, no matter where you copy the
formula the cell address does not change. Absolute reference is represented by a $ (dollar)
sign written in front of the column letter and row number. For example, $A$2, $B$2, and
so on.
³ Mixed Reference: This type of cell reference is a blend of ‘Relative’ and ‘Absolute’ reference.
In this type of reference, one part of a cell address is relative and the other is absolute.
 It means either column reference is relative or row reference is absolute or vice-versa. In such
type of referencing, a ‘$’ sign is used with the cell reference that you want to keep constant.
For example, A$4 or $A4.
4. The steps to create a custom list in Excel are:
a. Click on the File tab. Then, click on the Options option in the list. The Excel Options dialog
box appears.
b. Click on the Advanced option on the left pane. On the right pane, under the General section,
click on the Edit Custom Lists button.
c. The Custom Lists dialog box appears. Click on NEW LIST in the Custom list box.
d. In the List entries box, type in the list items. Press the Enter key after entering each item.
e. Click on the Add button.

N
f. Once you are done, click on OK.
5. The steps to insert a combo chart are as follows:
a. Select the data that is to be plotted in a chart, including the headings (make sure the chart
contains data for multiple value axes).

TA
b. Click on the Insert tab.
c. Select the Recommended Charts option in the Charts group.
d. The Insert Chart dialog box appears. Select the ‘All Charts’ tab.
e. On the left pane, select the ‘Combo’ option.
f. At the bottom of the right pane, specify the desired chart type for each value axes.
g. Select the Secondary Axis checkbox next to the second chart type.
AR
h. Click on the OK button. The defined chart appears on the sheet.
6. The different number formats available in Excel are as follows:
³ General: This is the default number format where no specific format is specified. With this
formatting option, the text that you type is displayed just the way you type it.
³ Number: This formatting option is used to display the numbers. This is useful when you want
to specify decimal places in numbers or you want to display negative numbers.
³ Currency: This formatting option is used to display monetary values.
AV

³ Accounting: This option is also used to display monetary values, but it aligns the currency
symbols and decimals in a number.
³ Date: This option is used to display date values.
³ Time: This option is used to display time values.
³ Percentage: It displays the value in percentage by multiplying them with 100.
³ Fraction: It displays the number as a fraction according to type specified by the user.
©

³ Scientific: It displays a number in an exponential form.

³ Text: This option displays data in a cell as text even if it is a number. The cell is displayed
exactly as it is entered.
³ Special: It is used to display a number as a phone number or ZIP code.
³ Custom: This option allows you to modify a copy of an existing number format code. This
format is used to create a custom number format that can be added to the list of number
format codes.
 7. Some common mathematical operators and their order of precedence in Excel are described
below:

Symbol Operation Order of Evaluation

() Parentheses 1
% Percentage 2
^ Exponentiation 3
/ Division 4
* Multiplication 4
+ Addition 5

N
− Subtraction 5

8. MS Excel has a feature that allows you to change the looks of a cell or a range of cells based on
a certain criteria or condition. This feature is called Conditional formatting. Using this formatting
feature, you can highlight the specific values. So, you can quickly focus on the required data.

TA
For instance, you want to highlight the cells that have marks greater than 300. You can use
conditional formatting like highlight the cells with a certain colour.
9. Sparklines are the miniature charts that fit into a cell of a worksheet. These tiny charts appear
for each record (row) that helps analysing trends in an individual object or entity.
The steps to insert sparklines are as follows:
a. To create a sparkline for a single row of data, select the cells that contain the source data.
AR
OR
To create sparklines for all the rows of data, select all the source data of the given range.
b. Click on the Insert tab. In the Sparklines group, select any one option.
c. The Create Sparklines dialog box appears. The selected range is reflected in the Data Range
text box.
d. In the Location Range text box, specify the location where you wish the sparklines to be
placed.
AV

e. Click on OK. The selected type of sparkline graphics is displayed in the specified range.
10. Some of the common formula errors that appear while working with formulas in Excel are:
³ ####: This error indicates that the column is not wide enough to accommodate the value.
³ #N/A: This error occurs when the data used in the formula is not available in the worksheet.
³ #VALUE!: It indicates that the formula contains an invalid data.
³ #REF!: It occurs if the given cell reference is invalid or does not exist.
©

³ #DIV/0!: It occurs when the formula contains an invalid operation, i.e. to divide a value by zero.
³ #NAME?: It indicates that the formula is used incorrectly.

F. Application based questions

1.
³ Relative reference is depicted by the given formula.
³ It will calculate and fill the value for the cells C3 to C7.
2. This can be achieved using the Conditional Formatting feature available in the Styles group on
the Home tab.