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Working With Worksheets

This document provides instructions on managing Excel worksheets, including naming, adding, deleting, grouping, and ungrouping them. It also explains how to freeze panes to keep specific rows or columns visible while scrolling. A challenge at the end encourages practical application of these skills using an Inventory workbook.

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sinnernymph
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33 views5 pages

Working With Worksheets

This document provides instructions on managing Excel worksheets, including naming, adding, deleting, grouping, and ungrouping them. It also explains how to freeze panes to keep specific rows or columns visible while scrolling. A challenge at the end encourages practical application of these skills using an Inventory workbook.

Uploaded by

sinnernymph
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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It is important that you know how to effectively manage your worksheets.

By
default, three worksheets appear in each new workbook. In this lesson, you will
learn how to name, add, delete, group, and ungroup worksheets. Additionally,
you will learn how to freeze specific parts of the worksheet so they are
always visible.

Naming worksheets
When you open an Excel workbook, there are three sheets by default, and the default name on the tabs
are Sheet1, Sheet2, and Sheet3. These are not very informative names. Excel 2007 allows you to create
a meaningful name for each worksheet in a workbook so you can quickly locate information.

To name a worksheet:
 Right-click the sheet tab to select it.
 Choose Rename from the menu that appears. The text is highlighted by a black box.

 Type a new name for the worksheet.

 Click off of the tab. The worksheet now assumes the descriptive name defined.
OR
 Click the Format command in the Cells group on the Home tab.
 Select Rename Sheet. The text is highlighted by a black box.
 Type a new name for the worksheet.
 Click off of the tab. The worksheet now assumes the descriptive name defined.

Inserting worksheets
You can change the default number of sheets that appears by clicking the Microsoft Office button and
choosing Excel Options. You also have the ability to insert new worksheets if needed while you are
working.

To insert a new worksheet:


 Left-click the Insert Worksheet icon. A new sheet will appear. It will be named Sheet4,
Sheet5, or whatever the next sequential sheet number may be in the workbook.

OR

 Press the Shift and the F11 keys on your keyboard.

Deleting worksheets

Any worksheet can be deleted from a workbook, including those that have data in it. Remember, a
workbook must contain at least one worksheet.

To delete one or more worksheets:


 Click on the sheet(s) you want to delete.
 Right-click the sheet(s), and a menu appears.
 Select Delete.

OR

 Select the sheet you want to remove.


 Click the drop-down arrow next to Delete in the Cells group on the Home tab.
 From the menu that appears, select Delete Sheet.

Grouping and ungrouping worksheets


A workbook is a multi-page Excel document that contains multiple worksheets. Sometimes you will
want to work with the worksheets one at a time as if each is a single unit. Other times, the same
information or formatting may need to be added to every worksheet.

Worksheets can be combined together into a group. Grouping worksheets allows you to apply
identical formulas and/or formatting across all of the worksheets in the group. When you group
worksheets, any changes made to one worksheet will be changed in any other worksheets in the
group.

To group contiguous worksheets:


 Select the first sheet you want to group.
 Press and hold the Shift key on your keyboard.
 Click the last sheet you want to group.

 Release the Shift key.


 The sheets are now grouped. All of the sheets between the first sheet and last sheet selected
are part of the group. The sheet tabs will appear white for the grouped sheets.

 Make any changes to one sheet, and the changes will appear in all the grouped sheets.

To group noncontiguous sheets:


 Select the first sheet you want to group.
 Press and hold the Ctrl key on your keyboard.
 Click the next sheet you want to group.
 Continuing clicking the sheets you want to group.
 Release the Control key.
 The sheets are now grouped. The sheet tabs will appear white for the grouped sheets. Only
the sheets selected are part of the group.
 Make any changes to one sheet, and the changes will appear in all the grouped sheets.

To ungroup worksheets:
 Right-click one of the sheets.
 Select Ungroup from the list.
Freezing worksheet panes

The ability to freeze, or lock, specific rows or columns in your spreadsheet is a useful feature in Excel.
It is called freezing panes. When you freeze panes, you select rows or columns that will remain visible
all the time, even as you are scrolling. This is particularly useful when working with large
spreadsheets.

To freeze a row:
 Select the row below the one you want frozen. For example, if you want rows 1 and 2 to
appear at the top even as you scroll, select row 3.

 Click the View tab.


 Click the Freeze Pane command in the Window group.

 Choose Freeze Panes. A thin, black line appears below everything that is frozen in place.

 Scroll down in the worksheet to see the pinned rows.

To unfreeze a pane:
 Click the Freeze Pane command.
 Select the Unfreeze command.

To freeze a column:
 Select the column to the right of the column(s) you want frozen. For example, if you want
columns A and B to always appear on the left, select column C.
 Click the View tab.
 Click the Freeze Pane command in the Window group.
 Choose Freeze Pane. A thin, black line appears to the right of the frozen area.
 Scroll across in the worksheet to see the pinned columns.

Challenge!

Use the Inventory workbook or any workbook you choose to complete this challenge.

 Rename Sheet1 to January, Sheet2 to February, and Sheet3 to March.


 Insert two worksheets, and name them April and May.
 If necessary, move the April and May worksheets so they are immediately following the
March sheet.
 Use the Grouping feature so all of the sheets contain the same information as the January
sheet.
 Delete the May sheet.
 Freeze rows 1 and 2 on the January sheet.

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