Formal Letter
Uploaded by
santoshkuri416Formal Letter
Uploaded by
santoshkuri416Class 10ᵗʰ
ENGLISH
FORMAL
LETTER WRITING
Formal Letter
FORMAT OF FORMAL LETTER
Senders Address
One line gap
Date
One line gap
Receiver’s Address One line gap
Salutation
One line gap
Subject (these can be alternative)
One line gap
Body
One line gap
Complimentary closing
Signature
Formal Letter
Sample Letter Format
Formal Letter
Important points to Follow
Marking scheme:
Content- 2 marks
Expression- 2 marks
Format- 1 mark
Questions to keep in mind for writing the letter:
Whom are you writing to?
What is the letter about?
What is the kind of language you need to use in the letter?
A formal letter is written in a formal language, follows a strict format, and is written for
professional use.
Formal Letter
Important points to Follow
Length of subject- 5-7 words
Follow the prescribed format
Avoid the use of unnecessary words.
Write short and concise (to the point) sentences.
It should be relevant and objective.
It should have polite tone, even if it is a complaint letter.
It should be free from any mistake, i.e. grammatical or spelling.
Formal Letter
Tips for the letters
Sample sentences to start the introduction:
I am writing on behalf of…
I would like to draw your attention to…
I am a concerned resident of…
I am writing to express…
It is with utter disappointment with the local civic authorities that I write to you.
As a responsible citizen. It is my duty to bring to your notice…
Sample sentences to conclude
Thank you’ or ‘We/I await/look forward to your reply’.
Thanks for your consideration; please let me know if you have any questions.
My deadline is Friday, so I hope to get your perspective on this matter soon.
Formal Letter
Lets discuss a question and try to solve it by ourselves.
Try with me!
Q: Write a letter to the editor of an English daily, making a plea to the
common people to switch over to solar energy to conserve electricity
and limit electricity bills. (5 marks)
Formal Letter
147 Mayur Vihar
New Delhi
11 April 20xx
The Editor
Hindustan Times
New Delhi
Subject: Evoking Awareness Towards Solar Energy
Sir
Through the columns of your reputed newspaper, I wish to make the people aware of the growing need and demands of solar power. We all know that our earth is
showing signs of a patient in declining health and it is due to excessive pollution on our planet.
Man has a desire to live a luxurious life and for that, he is over consuming electricity. He doesn’t realize that overuse would exhaust the treasure. We must conserve
electricity which is the need of the hour.
But this com; rvation can only be done if we start using solar power systems. Various kinds of solar systems like solar cookers, solar lanterns, solar heating and cooking
system, solar water heater, etc., are available in the market.
These solar systems are non-polluting. They are economical and are available in different sizes. So, I request you to publish this letter in your newspaper to make
people aware of the need of conserving electricity and limiting electricity bills. Public must pay attention to the dire need of switching over to solar energy.
Thanking you.
Yours sincerely
Divyansh
Formal Letter
Lets discuss a question and try to solve it by ourselves.
Try with me!
Q: You are Kushal living at 123, Gaur City, Bengaluru.The continuous leaking of
drain pipes in your colony is causing diseases and health complications for the
residents. Write a complaint letter to the Municipal Commissioner to take
necessary actions regarding the same.
Formal Letter
123, Gaur City
Bengaluru
31st March 2022
The Municipal Commissioner
Gaur City
Bengaluru
Sir
Subject: Leakage in drain pipes in the colony
I have been a resident of Gaur City for the past three years. I would like to bring to your notice the unsanitary conditions in our colony caused due to the
continuous leakage in the drain pipes.
The leakage in pipes has for the past month or so been a regular. This has caused an unpleasant smell to stay continuously in the colony and now has even led to it
attracting mosquitoes and making our colony a breeding ground for them. These unsanitary conditions have caused several children in the society to fall ill and
some even to be hospitalized.
The conditions have remained so for a long period of time with the authorities taking no action even after repeatedly complaining. You are requested to take an
immediate remedial action to set the conditions in order
Hoping for a response and action against the authorities.
Yours truly
Kushal
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