PET ENGINEERING COLLEGE

DEPARTMENT OF MANAGEMENT STUDIES

Academic year 2024-2025 (ODD)
BA4026 / PROJECT MANAGEMENT
Internal Assessment Test -I
Date: 27-09-2024
Time: 90mts
Sem/ Dept: S3/ MBA
Max.mark: 50
CO1 Ability to understand the roles and CO2 Ability to plan and budget projects
responsibilities of a project manager
CO3 Ability to schedule and allocate CO4 Ability to manage project organization.
resources to projects.
CO5 Ability to control and complete projects.
Part – A (5*2=10)
Q.NO Questions Marks CO BT PO Marks
Obtained
1. What do you mean by project management? 2 1 K
2. What is planning process? 2 2 K
3. List out the types of project plan. 2 2 K
4. Write short note on Cost estimate. 2 2 K
5. What is Resource planning? 2 2 K
Part – B (2*13=26)
Q.NO Questions Marks CO BT PO Mark
Obtained
6.a) Explain about project management life cycle 13 1 U
and the various phases in a project life cycle.
(OR)
b) Describe the Roles and Responsibilities 13 1 U
of project Manager.
7.a) Explain the characteristics and nature of 13 2 U
Project Management. (OR)
b) Explain about the Environment factors in 13 1 U
project management.
Part-C (1*14=14)
Q.NO Questions Marks CO BT PO Mark
Obtained
8.a) Explain the steps involved in the project 14 2 U
planning process.
 PET ENGINEERING COLLEGE
DEPARTMENT OF MANAGEMENT STUDIES
Academic Year 2024-2025 (ODD)
BA4026 / PROJECT MANAGEMENT
Date: 27-09-2024 Internal Assessment Test –I Answer key Time-90 mts
SEM:S3/MBA Max.mark: 50
Part –A (5*2=10)
1. What do you mean by project management? 2 mark
Project management is the process of planning, organizing, and executing a
project to achieve a specific goal or outcome. It involves using a variety of
skills, tools, and techniques to deliver a product or service within a set time
frame and budget.
2. What is planning process?. 2 mark
The planning process is a process used to develop objectives,
develop tasks to meet objectives, determine needed resources, create
a timeline, determine tracking and assessment, finalize the plan, and
distribute the plan to the team.
3. List out the types of project plan. 2 mark
There are typically five project life cycle phases: initiation,
planning, execution, monitoring and controlling, and closure.
4. Write short note on Cost estimate? 2 mark
A cost estimate is the approximation of the cost of a program,
project, or operation. The cost estimate is the product of the cost
estimating process. The cost estimate has a single total value and
may have identifiable component values.
5 What is Resource planning? 2 mark
Resource planning is the process of determining what resources are
required to deliver projects and then allocating and scheduling the
work based on team capacity. Planning your resources involves:
Understanding who needs to work on what project and when.
Figuring out who is available to do the work.

Part –B (2*13= 26)

6 A The project management life cycle is a structured process for managing
a project from start to finish. It consists of a series of phases that help
project managers create, execute, and finish a project. The phases are:
Initiation: Define the project's goals, scope, budget, and
timeline. Identify a business need, problem, or opportunity, and
brainstorm ways to meet it.
Planning: Create a detailed action plan. 5 Marks
Execution: Carry out the plans to deliver the product. Assign the
project team and resources to tasks, and provide guidance on how to
complete them. Monitor progress and communicate with stakeholders.
Monitoring and controlling: Some project management life cycles
include a monitoring and controlling phase between execution and
closure.
 Closure: The final phase of the project management life cycle.
8 Marks

b A project manager's responsibilities include:

Planning: Defining the project's scope, goals, and objectives 3 marks
Budgeting: Estimating costs, establishing budgets, tracking spending,
and adjusting as necessary
Risk management: Identifying potential risks early and developing
mitigation strategies
Team coordination: Assigning tasks based on team members' skills
and experience
Communication: Maintaining open and transparent communication 5 marks
with clients and stakeholders
Project execution: Overseeing the project from start to finish
Project performance evaluation: Ensuring the project is on time, on
budget, and within scope 5 marks
Project documentation: Documenting the project's process using
various project management tools
Project success: Ensuring top-quality results and project success
Customer satisfaction: Involving clients in the project as much as
possible and keeping them up-to-date.

7 a There are the five main characteristics:

Projects involve a distinct set of activities. Teams proceed with
projects by carrying out a distinct set of activities. 3 marks
Projects have deadlines. Projects only last for a defined period.
Projects always deliver a result.
Projects pursue clear objectives.
Projects are unique. 5 marks
Nature of Project Management:
1. Initializing the Project
The first phase of the project as the name suggests is initializing the
Project.
 Planning and Development of the Project
After the Project gets a go-ahead, and it is initiated, the project
manager moves to the second phase known as the project planning
phase of the project management. 5 marks
 Project Execution
In this phase, a team is developed for the Project; resources are
assigned, the execution of the second phase is done now.
 Project Monitoring
During this phase the Project is monitored proactively in order to know
whether the project is going as per the planning, it will also help to
know whether the Project is not going over budget and whether the
quality of the Project executed till now is up to the mark.
  Project Closing
This is the phase bring about the completion of the project, and the
objective of the project is achieved. The team members are
acknowledged for their efforts they have put in for the Project.

b Explain about the Environment factors in project management.

In project management, environmental factors, also known as
Enterprise Environmental Factors (EEFs), are conditions that affect a 3 marks
project but are not under the control of the project team. These factors
can be internal or external to the organization.
Here are some examples of EEFs:
Internal EEFs
5 marks
These factors are within the organization and include the company's
culture, structure, processes, infrastructure, and risk attitude.
External EEFs
These factors are outside the organization and include market
conditions, legal requirements, technologies, political and financial 5 marks
climate, and government or industry standards.
Project managers should consider EEFs when planning and managing a
project to minimize disruptions and increase the chances of success. To
do this, they can: Identify the EEFs, Assess their impact, and Plan to
factor in the EEFs into the project.
PART – C (1* 14=14)
8 a The project planning process involves several steps, including:
Define project objectives: Establish the goals and objectives of the
project. This helps determine if the project should be launched or
prioritized. 14 marks
(2 marks
Create a work breakdown structure (WBS): Divide the project into
for each)
levels of tasks to help the team visualize each component.
Define project scope: Define the work required to achieve the project's
objectives.
Identify stakeholders: Identify and define stakeholders early in the
process to avoid scope-creep or unwarranted changes.
Create a project schedule: Outline when each task should begin and
end. This helps measure progress and set up progress reports.
Assess risks: Analyze potential risks to better understand their potential
impacts.
Communication plan: State who wants which reports, how issues will
be escalated, and when and where project information will be stored.
Budget: Establish a budget to avoid unexpected costs and delays.

Subject In-charge HOD