Mastering Digital Presentations: Key Concepts and Best Practices 🎤📊✨

Unit 5: Digital Presentations

Creating and Designing Presentations 🎨📝📌

 Digital presentation tools help organise and convey information effectively, making
content more engaging and accessible.

 Common software: LibreOffice Impress, Microsoft PowerPoint, Google Slides, Prezi.

Each offers unique features to enhance presentation design and delivery.

 Customize slides with themes, backgrounds, and well-structured layouts to improve

readability and engagement.

 Choose appropriate colour schemes and fonts for clarity and visual appeal.

 Maintain a logical flow with a clear introduction, main content, and conclusion.
Planning key points before slide creation helps maintain focus and coherence. 🎯📑💡

Enhancing Presentations with Multimedia 🎥🎼📷

 Use images, videos, and audio clips to make slides more dynamic and visually
engaging.

 Incorporate animations and transitions to sustain audience interest, but avoid

excessive effects that can be distracting.

 Ensure multimedia elements are compatible across different devices and software
versions to prevent technical issues.

 Embed video clips for demonstrations rather than relying on lengthy text
explanations. Interactive elements, such as clickable links, can add depth.

 Present complex data through infographics and charts for easy comprehension. 📊📈📉

Effective Presentation Techniques

 Keep content concise using bullet points rather than dense text. Presenters should
elaborate verbally instead of overloading slides with information.

 Utilize clear, high-quality visuals that complement the message without cluttering
slides.

 Maintain eye contact, articulate clearly, and use gestures to engage the audience.
Non-verbal communication significantly enhances audience connection.

 Practice beforehand to build confidence and ensure smooth delivery. Rehearsing

identifies areas for improvement and increases familiarity with content.
  Adapt to audience reactions and be prepared to address questions effectively.
Understanding audience needs helps tailor the presentation for better engagement.

 Use speaker notes as a guide rather than reading directly from slides. Notes should
highlight essential talking points instead of full scripts.

 Incorporate interactive elements like Q&A sessions, live polls, or discussion prompts
to involve the audience actively. 📢❓✅

Digital Presentation (IT – Class 9)

1. Introduction to Digital Presentation

 A digital presentation is a way to present information using

slides.

 It is created using presentation software like:

o MS PowerPoint (.pptx)

o LibreOffice Impress (.odp)

o Google Slides (online tool)

 Helps in business, education, and seminars.

2. Features of Presentation Software

✔ Creating, editing, and saving presentations

✔ Adding text, images, charts, and tables
✔ Applying slide transitions and animations
✔ Choosing different slide layouts and themes
✔ Presenting slides using a projector or computer screen

3. Working with a Presentation

a) Creating a New Presentation

Steps:

1. Open the presentation software (e.g., LibreOffice Impress).

2. Click on File → New → Presentation.

3. Choose a template or blank slide.

4. Start adding content.

b) Saving a Presentation

Steps:

1. Click on File → Save / Save As.

2. Choose the location and enter a file name.

3. Select a format:

o .odp (LibreOffice)

o .pptx (MS PowerPoint)

c) Opening an Existing Presentation

 Click on File → Open → Select File.

d) Closing a Presentation

 Click on File → Close or exit the application.

4. Working with Slides

a) Inserting a New Slide

 Slide → New Slide or Ctrl + M

 Choose different slide layouts (Title Slide, Title & Content, etc.).

b) Deleting a Slide

 Select the slide and press Delete.

c) Changing Slide Layout

 Go to Slide → Slide Layout and select a layout.

d) Rearranging Slides

 Drag and drop slides in the Slide Sorter View.

5. Formatting Text in Slides

✔ Bold → Ctrl + B
✔ Italic → Ctrl + I
✔ Underline → Ctrl + U
✔ Font Size, Color, and Style → Available in Formatting Toolbar
✔ Text Alignment → Left, Center, Right, Justified
6. Inserting Objects

a) Inserting Images

 Insert → Image → Select File

 Resize or move the image using the mouse.

b) Inserting Shapes

 Insert → Shape → Select Shape (Rectangle, Circle, Arrows, etc.)

c) Inserting Charts and Tables

 Insert → Chart → Select Type (Bar, Pie, Line, etc.)

 Insert → Table → Select Rows & Columns

d) Inserting Special Characters and Symbols

 Insert → Special Character

7. Slide Design and Transitions

a) Changing Slide Design / Theme

 Format → Slide Design

 Apply a background colour, gradient, or image.

b) Applying Slide Transitions

 Slide → Transition → Select Effect (Fade, Wipe, Zoom, etc.)

 Adjust speed and sound effects.

8. Animating Slide Objects

✔ Go to the Animation pane

✔ Apply effects like Entrance, Exit, Emphasis, and Motion Paths
✔ Adjust the timing and order of animations

9. Presenting the Slideshow

a) Starting a Slideshow

✔ F5 – Starts the presentation from the first slide

✔ Shift + F5 – Starts from the current slide

b) Navigating the Slideshow

✔ Next Slide: → Right Arrow / Spacebar
✔ Previous Slide: ← Left Arrow / Backspace
✔ Exit Slideshow: Esc

10. Printing a Presentation

 File → Print → Choose Printer & Settings

 Print handouts, notes, or full slides.

11. Shortcut Keys Summary

Shortcut
Function
Key

New
Ctrl + N
Presentation

Open File Ctrl + O

Save File Ctrl + S

Print Slides Ctrl + P

New Slide Ctrl + M

Start Slideshow F5

Exit Slideshow Esc

Bold Text Ctrl + B

Italic Text Ctrl + I

Underline Text Ctrl + U

Working with Slide Master (Digital Presentation - Class 9 IT)

1. What is a Slide Master?

 A Slide Master is a feature in presentation software that controls

the design, layout, and formatting of all slides in a presentation.

 It allows users to apply consistent themes, fonts, colours, and

layouts to multiple slides at once.
  Changes made in the Slide Master automatically apply to all
related slides.

2. Opening the Slide Master

Steps to Open Slide Master in LibreOffice Impress / MS

PowerPoint:

1. Click on View → Slide Master.

2. The Master Slide Panel opens, showing a larger slide at the top
(Master Slide) and smaller slides below (Layout Masters).

3. Elements Controlled by Slide Master

✔ Background Styles (Colors, Images, Gradients)

✔ Font Styles and Sizes (Title, Subtitle, Body Text)
✔ Header & Footer Placement (Date, Slide Number, Footer Text)
✔ Bullets & Numbering Styles
✔ Logo or Watermark Placement

4. Editing the Slide Master

 Changing Background → Format → Slide Background

 Modifying Fonts & Text Styles → Select text in Master Slide and
change font, size, or colour.

 Adding Header & Footer → Insert → Header & Footer

 Inserting a Logo or Watermark → Insert → Image → Select File

5. Applying Slide Master to Slides

 After making changes, close the Slide Master (View → Normal).

 All slides in the presentation will reflect the changes.

6. Creating Custom Layouts in Slide Master

1. Open Slide Master View.

2. Click on "Insert Layout" to create a new custom layout.

3. Modify Text Boxes, Placeholders, and Background.

4. Save and Apply the layout to slides.

7. Benefits of Using Slide Master

✔ Saves time by applying changes to all slides at once.

✔ Ensures a consistent and professional look.
✔ Helps in branding with company logos or specific themes.
✔ Makes large presentations easier to manage.
Parts of LibreOffice Impress Window (Class 9 IT)

LibreOffice Impress is a popular open-source presentation software. It has

several important components that help in creating and editing
presentations efficiently.

1. Main Components of Impress Window

a) Title Bar

 Located at the top of the window.

 Displays the name of the currently open presentation.

 Has options to Minimize, Maximize, and Close the window.

b) Menu Bar

 Contains various menus such as:

o File (New, Open, Save, Print)

o Edit (Undo, Redo, Copy, Paste)

o View (Normal View, Slide Sorter, Master Slide)

o Insert (Slides, Images, Charts, Tables)

o Format (Text, Layout, Slide Design)

o Slide Show (Transitions, Animations, Start Slideshow)

o Tools (Spell Check, AutoCorrect)

c) Standard Toolbar

 Contains commonly used buttons like New, Open, Save, Print,

Undo, Redo, Copy, and Paste.

d) Formatting Toolbar

 Used to format text and objects in slides.

 Contains options for Font Style, Size, Bold, Italic, Underline,

Text Alignment, and Color.

e) Sidebar (Properties Panel)

 Provides quick access to:

o Slide Layouts
 o Master Slides

o Custom Animations

o Slide Transitions

f) Slide Pane (Left Side Panel)

 Displays a list of all slides in the presentation.

 Helps in adding, deleting, and rearranging slides.

g) Work Area (Main Slide Editing Area)

 The central area where slides are created and edited.

 Users can insert text, images, shapes, charts, and tables.

h) Status Bar

 Located at the bottom of the window.

 Displays slide number, zoom level, and presentation mode.

i) View Buttons (Bottom Right Corner)

 Normal View → Default view for creating slides.

 Outline View → Displays only text content.

 Slide Sorter View → Shows all slides as thumbnails for easy

rearrangement.

 Notes View → Allows adding speaker notes.

Summary of Important Parts

Component Function

Displays file name & window control

Title Bar
buttons

Menu Bar Contains all menus (File, Edit, View, etc.)

Standard Quick access to file operations (Save, Print,

Toolbar Undo)

Formatting Formatting options (Font, Size, Color,

Toolbar Alignment)

Sidebar Slide layout, properties, animation tools

Slide Pane Displays all slides in thumbnail view

Component Function

Work Area Main slide editing space

Status Bar Displays slide number & zoom level.

View Buttons Switch between different slide views.

Types of Views in Presentation (Class 9 IT)

Presentation software like LibreOffice Impress and MS PowerPoint

provides different views to help users create, edit, organise, and present
slides effectively.

1. Normal View

✔ Default view used for creating and editing slides.

✔ The screen is divided into three sections:

 Slide Pane (Shows all slides as thumbnails).

 Work Area (Main editing area for selected slide).

 Sidebar (Slide layouts, properties, transitions).

✔ Allows adding text, images, shapes, tables, and animations.

Shortcut: Ctrl + 1

2. Outline View

✔ Displays only text content from all slides.

✔ Helps in editing and organising text quickly.
✔ Useful for making a presentation structure before adding design
elements.

Shortcut: Ctrl + Shift + O

3. Slide Sorter View

✔ Displays all slides as thumbnails.

✔ Helps in rearranging, deleting, or duplicating slides.
✔ Ideal for reviewing slide sequences and transitions.
Shortcut: Ctrl + 2

4. Notes View

✔ Allows adding speaker notes below each slide.

✔ Useful for presenters to add important points without showing
them to the audience.

Shortcut: Ctrl + Shift + N

5. Handout View

✔ Creates a print-friendly version of slides with multiple slides per

page.
✔ Used for distributing printed copies to the audience.

Shortcut: Available in the Print Settings.

6. Slide Show View

✔ Used to present slides in full screen.

✔ Allows navigation using keyboard arrows, mouse clicks, or timer
settings.
✔ Can include transitions, animations, and multimedia effects.

Shortcut: F5 (From First Slide)

Shortcut: Shift + F5 (From Current Slide)

Summary of Presentation Views

View Purpose Shortcut

Normal View Creating and editing slides Ctrl + 1

Text-only view for organising Ctrl + Shift +

Outline View
content O

Slide Sorter Rearranging and managing

Ctrl + 2
View slides

Ctrl + Shift +
Notes View Adding speaker notes
N

Handout Printing multiple slides per page Print Settings

View Purpose Shortcut

View

Slide Show F5 / Shift +

Presenting slides in full-screen
View F5

Introduction to the IT–ITeS Industry

1. Understanding Information Technology (IT)

 IT refers to creating, storing, managing, and exchanging information through digital

tools such as computers, software, and networks.

 It plays a critical role in modern life, enabling communication, business operations,

data processing, and automation.

 Data and information are key concepts:

o Data refers to raw facts (e.g., student names and marks).

o Information is processed data that is meaningful and useful for decision-

making.

2. IT-Enabled Services (ITeS)

 ITeS refers to business operations supported by IT to improve service quality,

efficiency, and productivity.

 Common ITeS areas include Business Process Outsourcing (BPO), customer support,
medical transcription, payroll processing, and data entry.

3. Business Process Outsourcing (BPO)

 BPO involves outsourcing business functions to third-party service providers for cost
savings and efficiency.

 India is a major hub for BPO services due to its skilled workforce, lower costs, and
strong IT infrastructure.

 Key BPO service categories:

o Financial and Accounting Services

o Taxation and Insurance Services

o E-publishing and Web Promotion

o Legal Services and Content Writing

 o Multimedia and Design Services

o Document Management Services

o Software Testing Services

o Health Care Services

4. The IT-BPM Industry in India

 The IT and Business Process Management (BPM) industry has fueled India’s
economic growth.

 IT-BPM contributes significantly to India’s GDP, employment, and global reputation.

 The industry has expanded rapidly due to increasing demand for technology-driven
solutions.

5. Structure of the IT-BPM Industry

The IT-BPM industry is categorised into three main types of organisations:

1. Multinational Companies (MNCs) – Operate globally with offices in multiple

countries, including India.

2. Indian Service Providers (ISPs) – Indian companies providing IT services domestically

and globally.

3. Global In-house Centres (GICs) – In-house IT operations of large global companies.

6. IT Applications in Various Sectors

It is used across multiple industries, improving productivity, communication, and efficiency.

Key sectors include:

 Home Computing – Personal use for entertainment, education, and communication.

 Libraries – Digital cataloguing, barcode-based book management, and automated

issuing systems.

 Workplace – Office automation tools such as emails, databases, and project

management software.

 Education – E-learning, smart classrooms, digital libraries, and online courses.

 Entertainment – Streaming services, online gaming, animation, and digital

broadcasting.

 Communication – Emails, social media, video conferencing, and instant messaging.

 Business and Marketing – E-commerce, digital advertising, customer relationship

management (CRM).
  Banking and Finance – Online banking, ATMs, stock trading, and digital transactions.

 Healthcare – Hospital Management Systems, MRI and CT scans, telemedicine.

 Government and Public Services – E-governance, online tax filing, digital identity
management.

7. IT in E-Governance and Public Services

 E-Governance improves government services through IT, making them accessible and
transparent.

 Examples:

o Online tax payments.

o E-voting systems.

o Government portals for services like passport applications and Aadhaar

registration.

8. Career Opportunities in IT-ITeS

 The IT sector offers diverse career paths, such as Software Development, Network
Administration, Data Analysis, Cybersecurity, IT Support, and Digital Marketing.

 IT-enabled jobs include Data Entry Operator, Call Center Executive, Technical
Support Staff, and Digital Content Creator.

Conclusion

Unit 1 highlights the importance of IT in modern society, its applications across various
sectors, and its role in economic growth. It emphasises career opportunities in the IT-BPM
industry, making it a key field for employment and innovation. The increasing integration of
IT into business, healthcare, education, and governance demonstrates its growing
relevance in daily life.

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