Technical and Business Writing

Memorandum

NAME : MUHAMMAD HAMZA

SUBMITTED TO:
MS Momina Khan
1.
TO: All Employees
FROM: Muhammad Hamza, CEO
DATE: 17-11-2024
SUBJECT: Inform employees about upcoming holidays and office closures

As you all know, Eid is coming next week, and government of Pakistan announces holidays for
the next week. By following the SOPs provided by the government our office will remain closed
from 25-11-2024 to 30-11-2024. I encourage everyone to manage their workloads before the Eid
holidays to ensure a smooth transition and minimal disruption.
Thank you and enjoy the holidays.
Regards

2.
TO: All Employees
FROM: Muhammad Hamza, CEO
DATE: 17-11-2024
SUBJECT: Guidelines for workplace safety

As we enter flu season and navigate ongoing health concerns, the health and well-being of our
employees remain our top priority. Considering this, we are implementing the following
guidelines to ensure a safe and healthy work environment. Please take note of the following
measures, which will help minimize the spread of illness and protect everyone in the workplace.
• Stay Home when sick
• Encourage Hand Hygiene
• Practice Respiratory Etiquette
• Enhanced Cleaning Measures
• Vaccination and Preventive Measures
Thank you for your cooperation in keeping our workplace safe and healthy.
Regards
3.
TO: All project Team
FROM: Muhammad Hamza, CEO
DATE: 18-11-2024
SUBJECT: Inquiry About Project Updates or Status

As part of our regular review process and to ensure that the project is progressing according to
schedule, I kindly request the latest updates on the status of the ongoing project. Please provide
the following information for the project you're working on:
• Project Progress
• Completed Milestones
• Upcoming Deadlines
• Challenges or Roadblocks
• Resource Requirements
This update will help us assess the current trajectory of the project.
Regards

4.
TO: All Employees
FROM: Muhammad Hamza, CEO
DATE: 18-11-2024
SUBJECT: Inquiry About Workplace Safety Concerns

As part of our ongoing commitment to maintaining a safe and healthy work environment, we are
reaching out to inquire about any potential safety concerns or hazards you may have noticed
within the workplace. Your feedback is invaluable in helping us identify areas for improvement
and ensuring that our safety protocols are effective. We encourage you to share any feedback or
concerns you may have so that we can address them promptly and ensure a safe and supportive
workplace for all.
Thank you for your attention to this important matter and for your continued commitment to
workplace safety.
Regards
5.
TO: Muhammad Hamza, CEO
FROM: Project Manager
DATE: 19-11-2024
SUBJECT: Report on Achieving Project Milestone

I am pleased to report that our team has successfully achieved a significant milestone in the
project. This accomplishment marks a key step toward the successful completion of the project
and reflects the hard work and dedication of the entire team.
With this milestone now successfully completed, the team will focus on the next Milestone. We
are on track to continue making progress toward the full completion of the project. I will keep
you updated on further developments and milestones as we move forward. Please let me know if
you have any questions or would like additional details about this achievement.
Thank you for your continued support.
Regards

6.
TO: Muhammad Hamza, CEO
FROM: Project Manager
DATE: 19-11-2024
SUBJECT: Report on Current Status of Project

I am writing to provide an update on the status of the Project. Our project is growing very fast,
and we have achieved all our major milestones, and our project is moving towards completion
day by day. An important thing is that our project will complete in the budget and on time. We
are in the final stage of the project. I will keep you updated on any significant changes or
developments as we proceed. Please feel free to reach out if you require further details or have
any questions.
Thank you for your attention and support.
Regards
7.
TO: Batch 2022, Section A
FROM: Dr Khursheed Ahmad
DATE: 20-11-2024
SUBJECT: Deadline for Submitting Reports

This is a reminder that the deadline for submitting all reports for the project is 24-11-2024. To
ensure timely processing and review, please make sure that all reports are submitted by the end
of the day on the specified date.
Failure to submit the reports on time may result in delays or missed opportunities for important
decision-making processes. If you anticipate any challenges in meeting this deadline, please
notify me by visiting my office (NIT 108) as soon as possible so we can address the issue
promptly.
Regards

8.
TO: All Employees
FROM: Muhammad Hamza, CEO
DATE: 20-11-2024
SUBJECT: Meeting Reminder

This is a reminder regarding the upcoming meeting scheduled for 25-11-2024 at the Centre for
International Peace & Stability (CIPS) – NUST. Please ensure your attendance as the meeting
will cover important updates and discussions on all the ongoing projects.
To help us prepare for a productive session, kindly do the following:
• Review any pre-meeting materials shared with you in advance.
• Arrive on time and be prepared to participate actively.
• If attending virtually, please ensure your internet connection and necessary tools are
working ahead of time.
If for any reason you are unable to attend, please inform the company’s manager as soon as
possible.
Regards
9.
TO: All Employees
FROM: Muhammad Hamza, CEO
DATE: 21-11-2024
SUBJECT: Celebrating Company Milestones

We are excited to announce that our company has reached an important milestone: opening a
new office. This accomplishment is a testament to the hard work, dedication, and collaboration
that each of you has contributed to the company’s success.
To celebrate this achievement and to show our appreciation for everyone’s role in making it
possible, we will be hosting a celebration on 29-11-2024 at 9 pm in PC Hotel. This will be a
great opportunity for us to come together as a team, reflect on our journey, and look forward to
the exciting future ahead.
Thank you once again for your dedication. Let’s celebrate our achievements and look forward to
many more in the future!
Regards
10.
TO: All Team Members
FROM: Muhammad Hamza, CEO
DATE: 21-11-2024
SUBJECT: Acknowledging Team Collaboration and Success

I would like to take this opportunity to formally acknowledge and celebrate the outstanding
collaboration and success that our team has demonstrated on the recent project.
This project required not only individual expertise but also exceptional teamwork, and each one
of you contributed to its success. The coordination, communication, and dedication that have
been displayed are truly commendable. Your ability to work together, share knowledge, and
support one another throughout the process has made a significant impact, both in terms of
results and in strengthening our team dynamics.
Thank you once again for your commitment and effort. I am incredibly proud of the team and
look forward to continuing our work together on future endeavors.
Regards