BCOMP1 REVIEWER values.

You may use an equal sign or the Auto sum (Ʃ)

Module 8: INTRODUCTION TO PRODUCTIVITY function to build a formula. An Excel formula constantly
SOFTWARE TOOLS APPLICATION (SPREADSHEET) starts with an equal (=) sign.

A spreadsheet is a software program you use to easily 8. ACTIVE CELL – A cell that is selected and it is showed
perform mathematical calculations on statistical data and in the Name Box at the Formula Bar.
totaling long columns of numbers or determining
percentages and averages. 9. CELL – A cell is a rectangular area where a column
(letter) and a row (numbers) intersect. Every cell is
Lesson 1. Spreadsheets distinguished by a cell reference which is its column and
row location. There are over 17 billion cells in every
According to Soriano & Caballero (2010), a spreadsheet worksheet. The cell address can be found in the Name
program is a software tool for entering, calculating, Box just above column A.
manipulating and analyzing sets of numbers. Spreadsheets
have a wide range of uses-form family budgets to corporate 10. WORKSHEET – Each workbook comprises
earnings statements. worksheets with sheet tabs located at the bottom of the
worksheet. A worksheet is an on-screen spreadsheet
Excel is a computerized worksheet. Based on that contains various cells in column and rows. By
www.tutorialspoint.com, Microsoft Excel is a commercial entering information such as text, numbers and
spreadsheet application, written and distributed by formulas into the worksheet cell, you can make tables
Microsoft for Microsoft Windows and Mac OS X. Microsoft or spreadsheet, helpful for summing up, organizing, and
Excel is a spreadsheet tool capable of performing analyzing data.
computations, analyzing data and integrating information
from different programs. By default, documents saved in MS 11. WORKBOOK – A documents that holds one or more
Excel are saved with the .xlsx extension whereas the file worksheets, which you can utilize to organize different
extension of the prior Excel versions are .xls. kinds of related information. A workbook contains 256
worksheets which are automatically named in the sheet
According to Soriano, M. & Caballero, J. (2010), mentioned tabs as Sheet 1, Sheet 2, Sheet 3 and so on. You can
that like a word processing program, a spreadsheet program add, delete, put a color and rearrange the sheet tabs.
lets you work in a main document area (also called
document window), which shows your data/information in 12. START BUTTON – It is the main menu and the access
different ways. to all programs and documents available in your PCs. It
is also utilized to turn off or restart your computer.
1. QUICK ACCESS TOOLBAR – gives access to the
most common Excel commands including Save, 13. TASK BAR – Contains the button sized files that are
Undo, Repeat, and Copy. You can customize, add or open.
delete buttons on this toolbar.
14. SCROLL BARS – Let you to easily go to the top or
2. TITLE BAR – Displays the open program and the name bottom, left or right of the worksheet.
of the open file.
15. DOCUMENT WINDOW CONTROL – Minimize,
3. WINDOW CONTROL BUTTONS – Minimize, maximize, maximize, restore and close the current worksheet.
restore and close the window
16. ROW BAR – Rows are numbered from 1 onwards and
4. FILE MENU– Gives access to the only menu in MS keeps on increasing as you keep entering data and with
Office. When you click this button, it displays the the maximum limit is 1,048,576 rows.
following menus: New, Open, Save, Save As, Print,
Prepare, Send, Publish and Close. 17. COLUMN BAR - Columns are labeled from A
onwards and keeps on increasing as you keep entering
5. RIBBON – It comprises the commands organized in data. After Z, it will start the series of AA, AB and so on
three components: and with the maximum limit is 16,384 columns.

a. Tabs – gives access to many tools and contain Lesson 2. The Fundamentals
associated groups
The following are the main buttons of Excel (Soriano &
b. Groups – organize related commands. Group name Caballero, 2010):
appears below the group ribbon
✓ To Create a New Workbook: Click the File tab, click the
c. Commands – appear within each group. New tab, and click the Create button. Or, press +

6. NAME BOX – Displays the cell reference of the active ✓ To Open a Workbook: Click the File tab and click the
cell and this can also be utilized to locate a cell. Open button, or press + .

7. FORMULA BAR – The part where you can type or edit ✓ To Save a Workbook: Click the Save button on the
text, numbers or formulas. Formula is used to calculate Quick Access Toolbar, or press + .
✓ To Undo: Click the Undo button on the Quick Access
Toolbar, or press + .

✓ To Redo or Repeat: Click the Redo button on the Quick

Access Toolbar, or press + . The last command is
repeated if Undo was not previously used.

✓ To Close a Workbook: Click the Close button, or press

+.

✓ To Get Help: Press to open the Help window. Type your

question and press

✓ To Select a Cell: Click a cell or use the keyboard arrow

keys to select it.

✓ To Select a Cell Range: Click and drag to select a range

of cells. Or press and hold down the key while using the
to move the mouse pointer to the last cell of the range.

✓ To Use Zoom: Click and drag the zoom slider to the left
or right.

✓ To Select an Entire Worksheet: Click the Select All

button where the column and row headings meet.

✓ To Select Non-Adjacent Cells: Click the first cell or

cell range, hold down the Ctrl key, and select any non-
adjacent cell or cell range.

✓ Cell Address: Cells are referenced by the coordinates

made from their column letter and row number, such as
cell A1, B2, etc.

✓ To Jump to a Cell: Click in the Name Box, type the cell

address you want to go to, and press Enter.

✓ To Change Views: Click a View button in the status

bar. Or, click the View tab and select a view.

✓ To Recover an Unsaved Workbook: Restart Excel. If a

workbook can be recovered, it will appear in the
Document Recovery pane. Or, click the File tab, click
Recover unsaved workbooks to open the pane, and
select a workbook from the pane.