Create a presentation

1. Open PowerPoint.
2. In the left pane, select New.
3. Select an option:
 To create a presentation from scratch, select Blank Presentation.
 To use a prepared design, select one of the templates.
 To see tips for using PowerPoint, select Take a Tour, and then select Create, .

Add a slide

1. In the thumbnails on the left pane, select the slide you want your new slide to follow.
2. In the Home tab, in the Slides section, select New Slide.
3. In the Slides section, select Layout, and then select the layout you want from the menu.
Add and format text

1. Place the cursor inside a text box, and then type something.
2. Select the text, and then select one or more options from the Font section of the Home tab,
such as Font, Increase Font Size, Decrease Font Size, Bold, Italic, Underline, etc.

3. To create bulleted or numbered lists, select the text, and then select Bullets or Numbering.

Add a picture, shape, and more

1. Go to the Insert tab.

2. To add a picture:
 In the Images section, select Pictures.
 In the Insert Picture From menu, select the source you want.
 Browse for the picture you want, select it, and then select Insert.
3. To add illustrations:
 In the Illustrations section, select Shapes, Icons, 3D Models, SmartArt, or Chart.
 In the dialog box that opens when you click one of the illustration types, select the item
you want and follow the prompts to insert it.

Save your presentation to OneDrive

When you save your files to the cloud, you can share and collaborate with others, and get to your
files from anywhere - on your computer, tablet, or phone.
1. Select File > Save As.
2. Select OneDrive.

Save personal files to OneDrive - Personal, and work files to your company OneDrive.
You can also save to another location, like your device.

Offline

When you're online, AutoSave is always on and saves your changes as you work. If at any time
you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re
back online.
Design in PowerPoint

Themes

1. Select the Design tab.

2. Select one of the Themes.

3. Select one of the Variants.

Use PowerPoint Designer

1. Insert one or more pictures, a list of items, or a list of dates.

2. The Designer panel will open. Select the design you want.

You can also bring up Designer by selecting a picture, and then selecting Design > Designer.
Transitions

To add a special effect, to transition from one slide to another:

1. Select the slide you want to add a transition to.

2. On the Transitions tab, select the effect you want.
3. Select Effect Options to change how the transition happens: From Right, From Left, ...

To undo a transition, select None.

Animations

To animate text or objects on a slide:

1. Select the text or object you want to animate.

2. On the Animations tab, select Add Animation, and select the animation you want from the
drop-down.

To animate one line of text at a time, select one line of text, select an animation, select the
next line of text, select an animation, ...

3. For Start, select When Clicked, With Previous, or After Previous.

You can also select the Duration or Delay.

To learn more, see Animate text or objects.

Share and collaborate in PowerPoint

Share your presentation

1. On the ribbon, select Share.

If your presentation isn't already saved to OneDrive, you'll be prompted to save it there.
2. In the Send Link dialog box, do the following:
a. Enter the names or email addresses of the people you want to share with.
b. Select the drop-down to change permissions, if you want. Allow editing is checked by
default. To change permission to view only, uncheck this box and select Apply.
3. Include a message if you'd like and select Send.

You can also select Get a link to create a link that you can copy into an email.
Co-author a presentation

After you share your file, you can work together at the same time.

 Under Share, see who is also working in the file.

 Colored flags show where each person is editing.

Comments in presentations

1. Select Review > Comment or @ Mention. Or select New if the Comments pane is open.
2. In the Comments pane, type your comment in the box, @mention a collaborator if you
like, and press Enter.
3. Select Reply and type your response.
4. Select See more comments to go between comments and slides.
Give a presentation in PowerPoint

Start a presentation

 On the Slide Show tab select From Beginning. Now, if you are working with PowerPoint
on a single monitor and you want to display Presenter view, in Slide Show view, on the
control bar at the bottom left select the three dots, and then Show Presenter View.
 To move to the previous or next slide, select Previous or Next.
 To view all the slides in your presentation, select See all slides.
Notes

During your presentation, the speaker notes are visible on your monitor, but aren't visible to the
audience.

 The Notes pane is a box that appears below each slide. Tap it to add notes.
 If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar
across the bottom of the PowerPoint window

Subtitles

You can choose which language the caption/subtitle text should be shown to your audience. This
feature requires Windows 10 and an up-to-date version of PowerPoint.

1. Select Slide Show > Subtitle Settings.

2. Set your Spoken Language.
3. Select Subtitle Language to see which languages PowerPoint can display on-screen as
captions or subtitles, and select the one you want.
4. In the Subtitle Settings menu, set the desired position of the captions or subtitles.
5. More appearance settings are available by selecting Subtitle Settings > More Settings
(Windows).

MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make
presentations for personal and professional purposes.

MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to

make presentations for personal and professional purposes. Given below are a few
important things that one must know about the development and introduction of
Microsoft PowerPoint:

 The program was created in a software company named Forethought, Inc. by Robert
Gaskins and Dennis Austin.
 It was released on April 20, 1987, and after 3 months of its creation, it was acquired by
Microsoft.
 The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0
(1990).
 It is a presentation-based program that uses graphics, videos, etc. to make a presentation
more interactive and interesting.
 The file extension of a saved Powerpoint presentation is “.ppt”.
 A PowerPoint presentation comprising slides and other features is also known as PPT.

Gradually, with each version, the program was more creative and more interactive.
Various other features were added in PowerPoint which massively increased the
requirement and use of this MS Office program.
From the examination point of view, MS PowerPoint happens to be a very important
topic. Candidates who are preparing for the various Government exams can visit
the Computer Knowledge page and get a list of topics included in the syllabus and
prepare themselves accordingly.

Basics of MS PowerPoint
Discussed below are a few questions that one must be aware of while discussing the
basics of MS PowerPoint. Once this is understood, using the program and analysing
how to use it more creatively shall become easier.

Question: What is MS PowerPoint?

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics

software program that allows you to create professional-looking electronic slide shows.

The image given below shows the main page of MS PowerPoint, where a person lands
when the program is opened on a computer system:

Question: How to open MS PowerPoint on a personal computer?

Answer: Follow the steps below to open MS PowerPoint on a personal computer:

1. Click on the start button

2. Then choose “All Programs”
3. Next step is to select “MS Office”
4. Under MS Office, click on the “MS PowerPoint”
A blank presentation is open on the screen. According to the requirement, a person can
modify the template for a presentation and start using the program.

Question: What is a PowerPoint presentation or PPT?

Answer: A combination of various slides depicting a graphical and visual interpretation

of data, to present information in a more creative and interactive manner is called a
PowerPoint presentation or PPT.

Question: What is a slide show in a PowerPoint presentation?

Answer: When all the slides of a PowerPoint presentation are set in series and then
presented to a group of people, where each slide appears one after the other, is a set
pattern, this is known as a PowerPoint slide show.

Question: What all elements can be added to a slide?

Answer: The following elements can be added to a Powerpoint slide:

1. Clip Art
2. Graphs
3. Tables
4. Photographs
5. Charts
6. Media Clips
7. Videos

All these elements are mainly used to enhance presentation skills and make the slide
more interactive.

For a better understanding of the Microsoft PowerPoint and its operations, functions and
usage, refer to the video given below:
Features of MS PowerPoint
There are multiple features that are available in MS PowerPoint which can customise
and optimise a presentation. The same have been discussed below.

 Slide Layout

Multiple options and layouts are available based on which a presentation can be
created. This option is available under the “Home” section and one can select from the
multiple layout options provided.

The image below shows the different slide layout options which are available for use:

Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose what
feature they want to insert in their presentation. This may include images, audio, video,
header, footer, symbols, shapes, etc.

The image below shows the features which can be inserted:

  Slide Design

MS PowerPoint has various themes using which background colour and designs or
textures can be added to a slide. This makes the presentation more colourful and
attracts the attention of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage of
MS PowerPoint. Although there are existing design templates available, in case
someone wants to add some new texture or colour, the option to customise the design
is also available. Apart from this, slide designs can also be downloaded online.

Refer to the below for slide design:

 Animations

During the slide show, the slides appear on the screen one after the other. In case, one
wants to add some animations to the way in which a slide presents itself, they can refer
to the “Animations” category.

The different animation styles available on PowerPoint are:

Apart from all these options; font size, font style, font colour, word art, date and time, etc.
can also be added to a PPT.

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given
below are a few of the major fields where PPT is extremely useful:

 Education – With e-learning and smart classes being chosen as a common mode of
education today, PowerPoint presentations can help in making education more interactive
and attract students towards the modified version of studying

 Marketing – In the field of marketing, PowerPoint presentations can be extremely important.

Using graphs and charts, numbers can be shown more evidently and clearly which may be
ignored by the viewer if being read

 Business – To invite investors or to show the increase or decrease in profits, MS

PowerPoint can be used

 Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different

patterns, photograph, etc. can be added to the resume
 Depicting Growth – Since both graphics and text can be added in a presentation, depicting
the growth of a company, business, student’s marks, etc. is easier using PPT