Spreadsheet
Spreadsheet
1. Microsoft Excel
2. LibreOffice Calc
3. OpenOffice Calc
4. Apple Inc. Numbers
LibreOffice Calc is used to perform the following activities accurately and
efficiently.
1. Tabulation of data.
2. Simple mathematical calculations.
3. Complex calculations using formula and functions.
4. Arranging data in ascending and descending order.
5. Filtering the required data.
6. Check the validity of data.
7. Protection of data using passwords.
8. Saving for future use.
Starting LibreOffice Calc : LibreOffice Calc is the spreadsheet application of
LibreOffice suite. In Linux (Ubuntu) operating system, the LibreOffice gets
installed by default. In Windows, you need to download LibreOffice from its
official website and install it on your computer.
Steps to open LibreOffice Calc in Linux : In Ubuntu Linux, find the Calc icon on
application launcher or search it by clicking on “Show Applications”.
Following figure shows the parts of LibreOffice Calc. A brief explanation about the
parts is given below.
Electronic Spreadsheet Class 9 Interface
a. Title bar : The Title bar, located at the top, shows the name of the current
spreadsheet. The first created spreadsheet takes the name as Untitled 1, second
is Untitled 2 and so on.
b. Menu bar : Menu bar is located just below the Title bar. It contains the menus
with commands for various tasks.
c. Toolbars :The Calc opens with the Standard and Formatting toolbars at the top
of the workspace by default. These toolbar provide a wide range of common
commands and functions. Placing the mouse cursor over any
icon displays a small box called a tooltip.
f. Cell and cell address : The intersection of a row and column is called a cell. It is
the basic element of a
spreadsheet. It holds data, such as text, numbers, formulas and so on. A cell
address is denoted by its column (letter) and row number. For example, D4, E9,
Z89 are the valid example of cell address.
g. Active Cell : When we click on a cell it gets selected, and is ready to take data
from the user. This selected or activated cell is called an active cell. It is always
highlighted, with a thick border.
Key or Key
Result of Key or Combination
Combination
Arrow keys
Move a single cell in arrow direction
(←↑→↓)
Moves the cell to the end of the data range in a particular
Ctrl + Arrow Keys
direction
Home Moves to column A along the row where the active cell is
Ctrl + Home Moves the cell to A1 position
Ctrl + End Moves to bottom right cell of the data range
Page Up Moves the worksheet one screen up
Page Down Moves the worksheet one screen down
Electronic Spreadsheet Class 9 Notes
Let's Practice 1
The column range is the number of cells spread across the column. The cell
address is represented by single column letter and multiple row number in a
sequence. for example C1 : C6, A9 : A18 etc
The row range is the number of cells spread across the row. The cell address is
represented by single row number with different columns. for example C5 : H5,
A2 : J2 etc.
The row and column range is the number of cells spread across the row and
columns. This range is a matrix with number of rows and number of columns. for
example A3 : G5, D2 : H4 etc.
Let’s Practice 2
1. What is the address of the first cell represented by Range1?
2. What is the address of the last cell represented by Range1?
3. Write the cell range represented by Range1.
4. Write the cell range represented by Range 2.
5. What is the name of the cell range along a row?
6. What is the name of the cell range along a column?
7. Write the cell range represented by Range 3.
8. Give the number of cells in the cell range represented by Range 3.
Ans.
1. B5
2. D5
3. B5 : D5
4. F5 : F11
5. Range 1
6. Range 2
7. B7 : C12
8. 12
Entering data : The data to be entered in a worksheet can be the label, values or
formula.
a) Label : Label is the any text entered by using a keyboard. It may combine with
letters, numbers, and special symbols. By default the labels are left aligned.
b) Values : The numerical data consisting of only numbers are called values. By
default values are right aligned.
c) Formulae : Any expressions that begins with an equals ‘=’ is treated as formula.
Exponentiation (^)
Electronic Spreadsheet Class 9 Notes
Let's Practice 3
1. 8-4/2 2. 5*5+8
3. 3+5*4 4. 2^5+8
5. 3+2^2 6. 5+6*2^2
7. 8/4*4 8. -4/2+2
9. 1+2^2-2 10. 4*3/2Solution : You can easily
solve the above expression by using simple Mathematics BODMAS rule
or you can also verify in spreadsheet by writing above expression
after '=' sign in a cell and then press enter key. for example
=8-4/2
Ans.
1. 6
2. 33
3. 23
4. 40
5. 7
6. 29
7. 8
8. 0
9. 3
10. 6
Note: Formula starts with ‘=’ sign and nothing should be written on the left side of
the equal sign (‘=’). If you
forgot to put the ‘=’ before the formula, it will be treated as a label.
Steps to insert the column after (right side) any column : Position the cursor on
any cell of the column after which you want to insert the column and select Sheet
→ Insert Columns → Columns → Columns right.
Function : Functions are predefined formula in Calc which is used for tasks like
finding the sum, count, average, maximum value, and minimum values for a range
of cells.
Funct
Syntax Use
ion
=SUM(Number1,Number2,
SUM Adds the values contained in a range of cells.
…..)
AVER =AVERAGE(Number1,Num Return the average of the values contained in a
AGE ber2,….) range of cell
=MAX(Number1,Number2, Return the largest/Maximum value contained
MAX
……) in a range of cells
=MIN(Number1,Number2, Return the Smallest/Minimum value contained
MIN
……) in a range of cells
Return the Counts of the number of cells within
COU =COUNT(Number1,Numbe
a range
NT r2,…..)
of cells.
Electronic Spreadsheet Class 9 Notes
Formatting the worksheet : The cell data can be formatted using Format cells
dialog box. The Format cells dialog box can be opened using Format→cells using
the Format menu, or from context menu opened through right clicking the cell.
Shortcut to open this Format Cell dialog box is Ctrl+1. Various options of Format
cell dialog box are shown below.
a) Formatting a range of cells with decimal places : Following are the steps to
format a cell to the required number of decimal places:
1. Relative referencing
2. Mixed referencing
3. Absolute referencing
1. Relative referencing : When you drag any formula in any row or column in any
direction, the formula gets copied in the new cell with the relative reference. for
example A1, H15 etc.
2. Mixed referencing : In Mixed Referencing, the $ sign is used before row number
or column name to
make it constant. for example A$5, $C14.
Types of Charts
Column Chart
Bar Chart
Line Chart
Pie Chart
XY Scatter Chart
Electronic Spreadsheet Class 9 Notes