Class –XI Letter for Job Application

1.What is a letter for Job Application?

2. Format of Job Application.
3. What is a Biodata?
4. Format of Biodata.
5. Tips of Job Application and Biodata.
6. Solved Examples.

What is a letter for Job Application?

A letter for job application is a document that you submit as a part of
your job application. (alongside your biodata or curriculum vitae (C.V.)
Its purpose is to introduce yourself briefly summarize your professional
background.
A good job application letter can spark the HR manager’s interest and get
them to read your biodata.
A bad letter, on the other hand might mean that your application is going
directly to the rubbish bin.
So, to make sure this doesn’t happen, it’s essential to know how to write a
convincing job application.
 Tips for writing letter for job application:

Tips

Follow Greet the Catchy Explain Explain

Format of hiring introductory why are how you
Formal manager lines you perfect will benefit
letter for the job their
company

Give all Attach Be clear

necessary your and precise
personal biodata
details

What do you mean by Biodata?

 Biodata is a document of a person’s few personal and professional
details in a prescribed format.
 It consists of four things: Personal details, qualification, Experience and
references.
 It is enclosed to grasp the attention on the person’s skills and
qualifications
 You can grasp the attention of the interviewers by adding the following
points.
 By emphasizing all your accomplishments.
 By expressing your interest in the job.
 By showing your most vital skills.

Format of Formal letter: -

1. Sender’s address
2. Date:

3. Receiver’s address

4. Subject

5. Salutation

6. Body of the letter

7. Complementary close

Format of Biodata:
BIO-DATA (Heading)
Name:
Father’s name:
Date of Birth: in expanded form (6 August 1988)
Gender:
Address:
Age:
Marital Status:
Religion
Contact No.
Email Id:
Nationality:
Languages known:
Qualifications:
 Name of the Name of the Name of the Year of Percentage
exam board/ Institution passing
university
10th CBSE GSPM 2006 78%

Qualifications must be written in a tabular form with the above

mentioned head.
Work Experience: It should be written from latest to the oldest along
with the duration.
Achievements: - Gold medal in swimming,
Languages known: English, Hindi
Skills: Leadership Quality, C++, Microsoft Excel, Good Public Speaker,
Weakness: (not necessary)
Hobbies:
References:
Declaration: (I hereby declare that the above information is true to the
best of my knowledge)
Date:
Place:
Signature:

Job application and biodata tips:

1. Make sure you double check for grammatical accuracy and spellings.
They carry marks.
2. Leave adequate number of lines between paragraphs to make it look
clean. Never write in one go.
3. Underlining the main points is very important. But it is advised to do it
after finishing your exam. Use a pencil and scale for underlining.
4. Presentation is very important.
5. Read a lot of letters to get an idea.
6. Never mention any of your personal details, i.e., name, school name or
address.
7. . Make sure you follow the right format and make paragraphs.
8. Don’t use slangs or short forms.
9. Try not to exceed the prescribed word limit of 120-150 words.
 Q3. You are Suman of 19, TT Nagar, Bhopal. You would like to apply
for the post of Marketing Manager in a reputed firm in Mumbai. Write
a letter to the Public Relations Officer, Chantap Enterprises, Mumbai,
applying for the job. Write the letter in 125-150 words giving your
biodata.
19, TT Nagar,
Bhopal

August 05, 2024

Public Relations Officer

Chantap Enterprises,
Mumbai

Subject: An application for the post of Marketing Manager

Sir
In response to your advertisement published in The Hindustan Times
dated July 30, 2024. I wish to offer my services as one of the candidates.
I fulfill the candidates laid down in your advertisement. I have completed
my MBA in Marketing Management from Pune University with 95% marks.
I have also got one-year experience in XYZ Enterprises. My qualifications
have been mentions in the bio-data that has been attached with this letter.
Hoping for a favourable response.
Thanking you
Yours Sincerely
Suman
Enclosure - Bio-data
 BIO-DATA

Name Suman Kalra

Father’s name Mr. Raj Kalra
Date of Birth 23 April 1990
Address 19 TT Nagar Bhopal
Contact No. 98xxxxxx
Marital Status Married
Age 30
Nationality Indian
Academic Qualifications MBA in Marketing Management,
Symbiosis Institute, Pune
Working Experience 5 years of experience as a marketing
assistant in ABC Enterprises. ( 2 January
2004 to 10 February 2009
Languages known English, Hindi, Marathi
Hobbies Reading books, swimming
Skills Excellent communication skills,
Leadership quality
References 1. i) Mr. Vijay Kumar, ABC Enterprises,
Mumbai, Contact No.
2. ii) Mr. Jai Prakash, contact No.89xxxxxx

Declaration 3. I hereby declare that all the information

given above is true to my knowledge
Date 4. 5 August 2024
Signature 5. Suman Kalra

Q2. Youare Priya/Aditya Roy living in House No 7322, Sector 12, RK

Puram, New Delhi. You have seen an advertisement in the newspaper for
the post of a ‘Software Engineer’ in the National Software Company. Write
an application with complete bio-data to the Manager of the company.
House No 7322
Sector 12, RK Puram
New Delhi-110022

14th January, 20XX

The Manager
National Software Company
25, Saket Road
New Delhi-110017

Subject: Application for the Post of Software Engineer

Respected Sir,
With reference to your advertisement in The Indian Express’ dated 12th
January, 20XX, I would like to offer myself as a candidate for the post
of Software Engineer in your esteemed organisation. I will be highly
‘obliged if you kindly select me for the said post. My curriculum vitae
are enclosed herewith for your kind perusal.

Yours faithfully
Aditya Roy
Encl: CV
Curriculum Vitae
Name: Aditya Roy
Father’s name: Amit Roy
Address: House No 7322, Sector 12, RK Puram, New Delhi-110022
Date of birth: 4th October 1987
Health status: Medically fit
Marital status: Unmarried
Educational qualifications :

Name of the Exam College/Board/University Passing year Percentage

High School CBSE 2004 85%

10 + 2 CBSE 2006 90%

B. Tech IIT, Kharagpur 2010 92%

Work experience: Presently wording as Senior Programme Developer

with Alpha Tech since July, 2012
Programming: C, C++,.Net, Java, Fortran
Strength: Good time management
References : Dr. S Kumar (HOD Computer Science), IIT Kharagpur-
721302

Dr. PS Gupta (HOD Mathematics), St Stephen’s College, New Delhi-

110007

Q2. We are a reputed publishing house looking for SCIENCE

GRADUATES for our Science Division in Mumbai. Fluency in
English and knowledge of computers will be an advantage. Apply
before 30th April to:
The Personnel Manager
New World Publications
Worli, Mumbai
Ravi Sharma of 59 Sea Side Road, Mumbai sees this advertisement
in ‘The Everyday Times’ and decides to apply for the job of Sales
Executive. Write an application to the Personnel Manager, New
World Publication, Worli, Mumbai.

59 Sea Side Road

Bandra
Mumbai
26 April 20XX

The Personnel Manager

New World Publications
Worli
Mumbai

Sub: Science Division: Executives

Sir,
With reference to your advertisement in The Everyday Times,
dated 24 April, 20XX seeking applications of science
graduates, I offer my candidature for the same. Please find
enclosed my bio-data / resume to enable you to assess my
suitability for the aforesaid post.
Yours faithfully,
Ravi Sharma
 BIO-DATA / RESUME

Name Ravi Sharma

Father’s Name Sh. K.M. Sharma

Age 25 yrs

Educational Qualifications 1. ISC from St. Patrick’s School, Bandra 1990 – 75% marks

2. B.Sc. (Hons.) Chemistry 1993 : Xaviers College Mumbai

1. Short term computer course – APTECH

Professional Qualifications
2. Diploma in Journalism – IGNOU Exam form

1. Student Editor of School/College magazines

Work Experience
2. Working with M/s BHARAT SALES as Computer Operator

Marital Status Unmarried

Other Achievements Proficient in Spoken English and Customer Dealing

Assignments:
1. Draft an application for the post of an accountant in Pioneers (Pvt.) Ltd.
Co. Hyderabad in response to their advertisement that appeared in The
Times of India dated 1st August, 20XX. Prepare a biodata to be
enclosed. You are Nipun/Aparna.
Q2. You are Chetan Sharma, a commerce graduates from Delhi University.
You are seeking a suitable job. You came across an advertisement in
The Times of India, inviting young and dynamic fresh graduates as
sales assistants in a reputed company. Apply for the said job to Box No.
8365, C/o The Times of India, New Delhi.
Q3. Study the following advertisement and write a suitable letter of
application. Enclose the bio-data and invent all the necessary details.

WANTED A MAINTENANCE ENGINEER

Power Engineering(India) Pvt. Ltd. requires a maintenance engineer.
Qualification: Degree holders in mechanical engineering with 3-5 years
of experience.
Apply immediately giving complete bio-data, and all the necessary
details.
The Personal Manager, Power Engineering(India) Pvt. Ltd.
33 Sector- 21D, Haryana- 121001