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ConfigStudentEmail

This document provides step-by-step instructions for configuring VCCS student Gmail accounts on mobile devices. It includes enabling POP and IMAP settings, entering server addresses, and configuring SMTP settings for email synchronization. Additionally, it advises on naming the email account and using a professional display name for communication.

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8 views

ConfigStudentEmail

This document provides step-by-step instructions for configuring VCCS student Gmail accounts on mobile devices. It includes enabling POP and IMAP settings, entering server addresses, and configuring SMTP settings for email synchronization. Additionally, it advises on naming the email account and using a professional display name for communication.

Uploaded by

ponkunnampaachu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Configuring Student (VCCS) Email

Accounts on a Mobile Device

Student email accounts that are provided through VCCS are Gmail accounts.

To configure a VCCS email account, ending in @email.vccs.edu, on a mobile device, follow the
instructions below.

1. Ensure that the student VCCS email account has both POP and IMAP enabled.

a. Have the student to login to MyReynolds by going to https://jsr.my.vccs.edu and


enter their username and password.

b. Once they have logged in, have them to click the Gmail icon.

c. In Gmail, click on the gear icon in the top-right portion of the window
and then select Settings.

d. Within the Gmail Settings, click on Forwarding and POP/IMAP.

e. Under the POP Download: section, make sure that the radio button is selected for
Enable POP for all mail (even mail that’s already been downloaded) option.

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f. Under the IMAP Access: section, make sure that the radio button is selected for
Enable IMAP.

g. Click the Save Changes button if necessary.

2. On the mobile device, the student will open the appropriate mail app where they will
connect to their student VCCS email account.

3. The app will ask for an email address and a password. The student will type in their full
VCCS email address, including @email.vccs.edu, and their current password.

Tip: There may be an option to show the password. The student should select the
option to verify that the password was typed correctly.

4. The app may have an option to manually set up the account; the student should click on
it to provide some additional information.

5. The student will need to choose what type of account they want to configure. There are
two options that can be chosen: POP3 or IMAP.

Tip: POP3 stands for Post Office Protocol version 3 and is used to download local copies
of messages from the email server. IMAP stands for Internet Message Access Protocol
and is used to manage messages directly on the email server.

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6. If the student chose POP3, they will need to enter the correct POP3 server address in
order to retrieve their messages from their email account. As student email accounts
are Gmail accounts, the POP3 server address they will enter is pop.gmail.com. SSL
(Secure Socket Layer) or TLS (Transport Layer Security) must be enabled; the port
number should change to 995.

If the student chose IMAP, the IMAP server address they will enter is imap.gmail.com.
SSL or TLS must be enabled; the port number should change to 993.

7. The student will need to configure their SMTP server settings. The SMTP server address
they will enter is smtp.gmail.com. SSL or TLS must be enabled; the port number should
change to either 465 or 587. Also, make sure that the Require sign-in option is checked.

Tip: To increase security of email accounts, most mail servers (including the ones that
are used by VCCS) require users to authenticate, or sign in with a username and
password, before emails can be sent. This is the reason that the Require sign-in option
should be checked.

8. If the previous settings were properly configured, the student can choose how often
they can synch emails downloaded on their phone with what is on the mail server. By
default, synching occurs every 15 minutes, but can be changed based on user
preference.

9. The final options that the student can set are to give their email account a name and to
type in a display name that will be displayed on sent messages.

Tip: It is optional to give a name for the email account, but can help the student
recognize which account they are viewing, if they have multiple email accounts
configured on their device. The name can be something simple such as My School
Email.

The name that is displayed on sent messages should be something that is professional
(e.g. John Doe) since it is the form of communication that is used to connect to
instructors, staff members and other students. Students should refrain from using
nicknames, curse words and other objectionable or controversial language to avoid
violation of any student conduct policies.

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