Electronic Spreadsheet Class 10 Notes

Session 1 : Analyse data using Scenarios and Goal Seek

Data Consolidation
In a Single Sentence data from multiple sheets are integrated in one phase
known as data consolidation. Data > Consolidate offers a technique to
aggregate data from two or more cell ranges while using one of the available
functions (like Sum or Average) on the data. Consolidation allows for the
consolidation of the contents of various sheets’ cells into a single location.

Steps for Creating Data Consolidation

Step 1: Launch the worksheet with the cell ranges that need to be combined.

Step 2: Select Consolidate from the Data menu.

Step 3: Choose a source cell range to combine with other areas if the Source
data range list contains named ranges.

Step 4: Click Add The selected consolidation ranges now includes the
specified range.
Step 5: After making each decision, click Add under “Additional ranges.”

Step 6: Choose a target range and specify where you want the result to be
displayed.

Step 7: From the Function List, choose a function.

Step 8: To view further settings, click More on the Consolidate dialogue.

Step 9: To combine the ranges, click OK.

Subtotals
Users can create groups using the SUBTOTAL function in a spreadsheet and
then conduct numerous other calculations like SUM, COUNT, AVERAGE,
PRODUCT, MAX, etc. In order to analyse the supplied data, the SUBTOTAL
function in a spreadsheet is useful.

Subtotal is the simplest method for creating a summarized data in

Spreadsheet.

Steps for Creating Subtotals

Step 1: First, make sure the columns are labelled.

Step 2: Choose Data -> Subtotals after selecting the range of cells for which
you wish to generate subtotals.

Step 3: Choose the column to which you wish to add the subtotals in the
Group by box of the Subtotals dialogue (Figure 2.4).

Step 4: Choose the columns that contain the values you want to subtotal in
the Calculate subtotals for box.

Step 5: Choose the function you wish to use to calculate the subtotals in the
Use function box.

Step 6: Click OK

Scenarios
“What If” Scenarios
A scenario is made up of a set of input values on a spreadsheet that you
label with names like “Best Case,” “Worst Case,” “Most Likely Case,” and so
forth.

Each scenario has a name and can be customized individually. Only the
information from the active scenario is printed when you print the
spreadsheet. You can add multiple scenarios in the single scenarios.

A scenario is a series of cell values you’ve saved for your calculations. The
Navigator or a drop-down list that can be displayed next to the changing
cells make switching between these sets simple.

How to create a Scenarios

Step 1: First, choose the cells that hold the values that will change according
to the situations. Hold down the Ctrl key while clicking each cell to select
them all at once.

Step 2: Select Scenarios under Tools > Scenarios.

Step 3: Give the new scenario name in the Create Scenario dialogue . Instead
of the default name as shown, it is preferable to use a name that clearly
identifies the scenario.
Step 4: Optionally, enter some details in the Comment field. When you click
the Scenarios button and choose the desired scenario, this information is
shown in the Navigator.

Step 5: The choices in the Settings section may be optionally selected or

deselected.

Step 6: To close the dialogue, click OK. Automatic activation of the new
scenario.

Goal Seek
With the use of Goal Seek, you can determine a value that, when included in
a formula, results in the outcome you define for the formula. Thus, you
define the formula with a number of fixed values, one variable value, and the
formula’s output.

Consider a scenario in which a company’s chief financial officer is creating

sales forecasts for each quarter of the upcoming year. She is aware of the
annual total income required by the business to satisfy stockholders. Due to
the already-signed contracts, she also has a fair notion of the company’s
revenue for the first three quarters. However, no precise income is provided
for the fourth quarter.

The amount needed for the business to attain its objective in Q4 is then. The
CFO can enter a formula that totals all four quarters as well as the predicted
earnings for the other three quarters. She then does a goal seek for Q4 sales
on the blank cell, and gets her result.

Steps for using Goal Seek

Step 1 : Place the cursor in the formula cell (B4), and choose Tools > Goal
Seek.

Step 2 : On the Goal Seek dialog, the correct cell is already entered in the
Formula cell field.

Step 3 : Place the cursor in the Variable cell field. In the sheet, click in the cell
that contains the value to be changed, in this example it is B1.

Step 4 : Enter the desired result of the formula in the Target value field. In
this example, the value is 15000. The figure below shows the cells and fields.

Step 5 : Click OK. A dialog appears informing you that the Goal Seek was
successful. Click Yes to enter the result in the cell with the variable value.

Solver
Goal Seek has been enhanced by the Solver option found in the Tools menu.
The Solver handles equations with several unknown variables, which is where
the difference lies. According to a set of guidelines that you provide, it is
especially made to limit or maximise the outcome.

Solver example
Consider investing $10,000 over the course of a year in two mutual funds.
Fund X is a lower risk fund with an interest rate of 8%, whereas Fund Y has a
greater risk interest rate of 12%. How much should be put into each fund in
order to generate a total interest of $1,000?

Session 2 : Link Data and Spreadsheets

Using multiple Workbooks and Linking Cells
You may also link cells from several worksheets and spreadsheets to
summarise data from numerous sources using spreadsheets. This allows you
to build formulas that combine data from several sources and perform
computations using both linked and local data.

Setting up Multiple Sheets

Insert and Rename New Sheets

Inserting a new sheet can be done in various ways. Selecting the sheet that
will be placed next to the new sheet is always the first step. Do one of the
following then:

1. Choose Insert > Sheet from the menu bar,

2. Insert the sheet by right-clicking on the tab,
3. Click in the empty area at the end of the sheet tabs.
Steps for Inserting NEW Sheets
Step 1 : Click on the Insert menu and select Sheet, or

Step 2 : Right-click on its tab and select Insert Sheet, or

Step 3 : Click into an empty space at the end of the line of sheet tabs

Steps for Renaming the Sheets

Step 1 : Double-click on the name of a current worksheet.

Step 2 : Use the context menu that appears when you right-click on the
name of an existing worksheet to select Rename.

Step 3 : Click on the worksheet tab to choose the worksheet you want to
rename, and then choose the Sheet option from the Format menu. The
Rename option should be chosen from the submenu that is displayed when
you do this.

Create Or Change A Cell Reference

When looking for the numbers or information that you want a formula to
calculate, you can use a cell reference, which refers to a cell or a range of
cells on a worksheet.

You can use a cell reference to refer to the following things in one or
more formulas:

1. Data from one or more contiguous cells on the worksheet.

2. Data contained in different areas of a worksheet.
3. Data on other worksheets in the same workbook.
Referencing Other Sheets

There are two ways to reference cells in other sheets –

1. Creating The Reference With The Mouse

2. Creating The Reference With The Keyboard.
Creating The Reference With The Mouse

Both spreadsheets must be open in order to construct the reference with the
mouse. Choose the cell where the formula will be entered.

Creating The Reference With The Keyboard

Referencing It’s easy to enter a cell reference using the keyboard in a

formula. The reference consists of three parts:

• Path and file name

• Sheet name

• Cell

Example – =’file:///Path &File Name’#$SheetName.CellName.

Working with Hyperlinks

In Calc, you can utilise hyperlinks to navigate between spreadsheet cells and
to other areas of the same or different files, websites, or even other
spreadsheets.

Hyperlinks can be stored within your file as either relative or absolute.

Relative And Absolute Hyperlinks

A relative hyperlink instructs you to proceed from the location where you are
right now , but an absolute hyperlink instructs you to proceed from any
location.

An absolute link will stop working only if the target is moved. A relative link
will stop working only if the start and target locations change relative to each
other. For instance, if you have two spreadsheets in the same folder linked to
each other and you move the entire folder to a new location, a relative
hyperlink will not break.

In digital Documentation there is four different type of Hyperlink –

 1. Internet: the link leads to a website with a URL that typically begins with
http://
2. Mail & News: The link sends a pre-addressed email message to a
specific recipient.
3. Document: The hyperlink leads to a location in the current worksheet or
another one that is already in existence.
4. New document: The hyperlink generates a new worksheet, creating a
new document.
Linking To External Data

An OpenOffice.org Calc or Microsoft Excel spreadsheet’s named ranges of

data can be inserted into a Calc spreadsheet, as well as tables from HTML
documents.

This method can be done either using External Data dialogue or the
Navigator.

Session 3 : Sharing Worksheet Data

However, it is occasionally important to have several persons working on the
same file at once. This could be done to facilitate collaboration or simply to
speed up data entering.

Spreadsheet software gives the user the option to share a workbook and
store it in a network area where multiple users can access it at once.

In this exercise, you will learn how to share a worksheet in OpenOffice

Calc.

Setting Up A Spreadsheet For Sharing

You can create a spreadsheet at any moment and share it with others. Open
the spreadsheet document and select Tools > Share Document to enable the
document’s collaborative features. You can choose whether to activate or
disable sharing from a dialogue that appears.
The Tools > Share Document command can be used to switch the mode for
a document from unshared to shared. However, if you want to use a shared
document in unshared mode, you need to save the shared document using
another name or path. This creates a copy of the spreadsheet that is not
shared.

Opening A Shared Spreadsheet

When you open a spreadsheet that is in shared mode, you see a message
that the worksheet is in shared mode and that some features are not
available in this mode. You can choose to disable this message for the future.
After clicking OK, the worksheet is opened in shared mode. The following
features are known to be disabled in a shared spreadsheet:

Edit > Changes, except for Merge Document

Edit > Compare Document

Edit > Sheet > Move/Copy & Delete

Insert > Cells Shift Cells Down & Shift Cells Right

Insert > Sheet from file

Insert > Names

Insert > Comment

Insert > Picture > From File

Insert > Movie and Sound

Insert > Object

Insert > Chart

Insert > Floating Frame

Format > Sheet > Rename, Tab Color

Format > Merge Cells > Merge and Center, Merge Cells, Split Cells

Format > Print Ranges

Tools > Protect Document

Data > Define Range

Data > Sort

Data > Subtotals

Data > Validity

Data > Multiple Operations

Data > Consolidate

Data > Group and Outline (all)

Data >DataPilot

Record Changes
Calc provides a feature that allows you to keep track of which data was
modified, when it was changed, by whom, and in which cell.

if you are the baseball team’s sponsor for young people. You have received a
budget from the coach for the upcoming season; you need to make any
necessary changes and provide it back to her. You are worried that if you
simply make the changes, the coach won’t notice them. In order for the
coach to see the modifications you have made, you elect to use Calc with the
record changes feature enabled.

Accepting or Rejecting Changes

The beauty of the Record changes approach is made clear when you receive
a worksheet back with changes. You may now go through each change and
make a decision that you will Accept the changes or you want to Reject the
changes.

Step 1 : Open the edited worksheet.

Step 2 : Select Edit > Changes > Accept or Reject. The dialog shown below
opens.

Step 3 : Calc steps through the changes one at a time. You can choose to
accept or reject each changes.

Merging Worksheets
Sometimes, worksheets that have been revised by several reviewers are all
returned at once. Reviewing all of these modifications at once in this
situation might be more efficient than reviewing each item individually. Calc
offers the capability of joining worksheets for this use.

Step 1 : Open the original worksheet.

Step 2 : Select Edit > Changes > Merge Document.

Step 3 : A file selection dialog opens. Select a file you want to merge and
click OK.

Step 4 : After the worksheets merge, the Accept or Reject Changes dialog
opens as shown below, showing changes by more than one reviewer. If you
want to merge more worksheets, close the dialog and then repeat steps 2
and 3.
Comparing Documents
When sharing worksheets reviewers may forget to record the changes they
make. This is not a problem with Calc because Calc can find the changes by
comparing worksheets. In order to compare worksheets you need to have
the original worksheet and the one that is edited. To compare them:

Step 1 : Open the edited worksheet that you want to compare with the
original worksheet.

Step 2 : Select Edit > Compare Document.

Step 3 : An open worksheet dialog appears. Select the original worksheet

and click Insert.

Session 4 : Create and use Micros in Spreadsheet

Micros
A macro is a saved sequence of commands or keystrokes that are stored
for later use. An example of a simple macro is one that “types” your address.
The OpenOffice.org (OOo) macro language is very flexible, allowing
automation of both simple and complex tasks.

How to create a Micro

The following steps are used for creating a Macros in Spreadsheet –

Step 1 : Open a new spreadsheet.

Step 2 : Enter numbers into a sheet.

Step 3 : Select cell A3, which contains the number 3, and copy the value to
the clipboard.
Step 4 : Select the range A1:C3.

Step 5 : Use Tools > Macros > Record Macro to start the macro recorder. The
Record Macro dialog is displayed with a stop recording button.

Step 6 : Use Edit > Paste Special to open the Paste Special dialog.

Step 7 : Set the operation to Multiply and click OK. The cells are now
multiplied by 3

Step 8 : Select the current worksheet.

Step 9 : Click New Module. If no libraries exist.

Step 10 : Click OK to create a module named Module1.

Step 11 : The created macro is saved in Module1.

Electronic Spreadsheet Class 10 Questions and Answers

1. What is Consolidating data?

Answer – The Data Consolidation tool summarises data from multiple

worksheets or workbooks into a single worksheet that you can simply
update. Consolidate has a graphical interface for copying data from one set
of cells to another and then performing one of a dozen operations on it.
Consolidation allows the contents of cells from many sheets to be
consolidated in one location.

2. What is Subtotal?

Answer – SUBTOTAL: totals/adds data in an array—that is, a collection of

cells with column and/or row labels. You can choose arrays and then apply a
statistical function (sum, average, max, min) to them using the Subtotals
dialogue. To maximise efficiency, a function can be applied to up to three
sets of arrays.
3. What is Goal Seek?

Answer – The word “goal seeking” refers to the act of determining your
input value based on a previously determined output value. The method
entails the use of a certain operator in a formula that may be calculated with
computer software.
Example: Set Cell: This specifies the cell whose value will be changed to the
desired value after the Goal Seek operation is completed.
For instance, Jack received a 25 out of 30 in English and a 22 out of 30 in
Math. In order to calculate the score in IT, he needs to acquire an overall
score of 85 percent. As a result, a goal has been established, and according
to it, Jack will discover one unknown variable, IT marks.

4. What is Scenario?

Answer – Scenarios are a tool to test “what-if” questions. Each scenario is

given a unique name and can be changed and presented independently.
Only the content of the currently active scenario is printed when you print
the spreadsheet. A scenario is essentially a set of saved cell values that you
may use in your calculations. Using the Navigator or a dropdown list
displayed beside the changing cells, you may simply switch between these
sets.

5. What is Solver?

Answer – The Solver option in the Tools menu is essentially a more

advanced version of Goal Seek. The Solver, on the other hand, deals with
equations involving several unknown variables. It is meant to minimise or
maximise the result based on a set of rules that you specify.

6. Differentiate between relative and absolute hyperlinks.

Answer – An absolute hyperlink will stop working only if the target is moved.
A relative hyperlink will stop working only if the source and target locations
change relative to each other.
Suppose, if you have two spreadsheets in the same folder linked to each
other and you move the entire folder to a new location, a relative hyperlink
will not break a link.

7. How can we rename a worksheet in Spreadsheet?

Answer – There are three ways you can rename a worksheet, and the only
difference between them is the way in which you start the renaming process.
You can do any of the following: Double-click on one of the existing
worksheet names. Right-click on an existing worksheet name, then choose
Rename from the resulting Context menu. Select the worksheet you want to
rename (click on the worksheet tab) and then select the Sheet option from
the Format menu. This displays a submenu from which you should select the
Rename option.

8. How can we rename a worksheet in Spreadsheet?

Answer – You can rename a worksheet in three different ways, with the only
difference being how you begin the renaming process. You can choose from
the following options:
Select one of the existing worksheet names with a double-click.
Right-click an existing worksheet name, then select Rename from the
Context menu that appears.
Select the worksheet you want to rename (by clicking on the worksheet tab),
then choose Sheet from the Format menu. This brings up a submenu, from
which you should choose Rename.

8. What is the advantage of sharing worksheet data?

Answer –
Enhance the speed of data entering
To facilitate collaboration, make things easy.

9. Explain features and use of Record changes.

Answer – Calc offers a feature that allows you to keep track of what data
was modified, when it was updated, who performed the modification, and
which cell it happened in.
A coloured border appears around a cell where changes were made, with a
dot in the upper left-hand corner. Other reviewers will easily notice which
cells have been changed. A strong coloured bar indicates a deleted column
or row.

10. What is the purpose of adding comments?

Answer – Comments from reviewers and authors can be added to explain
their changes.

11. How can we add comments to the changes made?

Answer – To add a remark to a modification, use the following syntax:
Make the necessary changes to the spreadsheet.
2. Select the cell that has been changed.
3. Select Edit > Changes > Comments from the drop-down menu. The
following dialogue box appears. Calc’s automatically added comment
displays in the title bar of this dialogue and is not editable.
4. Click OK after typing your own comment.

12. Explain features of accepting or rejecting changes.

Answer – The beauty of the recording changes mechanism becomes
apparent when you receive a worksheet with changes. You can now go
through each change like the original author and decide how to proceed. To
get started, do the following:
1. Open the worksheet that has been changed.
2. Select Edit > Changes > Accept or Reject from the drop-down menu. The
dialogue box displayed below will appear.
3. Calc goes through each modification one by one. As you go through the
process, you can accept or reject each adjustment. If you wish to, you can
also pick Accept all and reject all.

13. What are Macros? How can we record a Macro?

Answer – When the same set of operations must be completed repeatedly,
such as formatting or applying a similar formula to a similar piece of data,
macros can save time. It can be used to name and track a sequence of
events.
To record a macro, follow these steps:
1. Input data
2. Before performing any operation, go to tools->macro->record macro.
3. Now repeat the motion you just did.
4. Select “Stop Recording” from the drop-down menu. Now save the macro
by giving it a name.

Electronic Spreadsheet MCQ Class 10 with answer

In this section we will cover unit 2 Electronic Spreadsheet Multiple choice questions for CBSE
Class 10 Information Technology (402).

1. Computer spreadsheet cell that is highlighted with heavy border is :

a) Active cell✓

b) Passive cell

c) Locked cell

d) Formatted cell

2. Rohan selected the 4th row and 3rd column in a spreadsheet. Then what is the cell
address?

a) 3C

b) C3

c) 4C

d) C4 ✓

3. Data available in other sheets in a workbook , can be consolidate by :

a) Row label

b) Column Label

c) Both a & b ✓

d) None of the mentioned

4. Macros must be saved with extension in MS Excel:

a) .xls

b) .xlsm ✓

c) .vba

d) .xlsx

5. Which programming language does VBA is based on :

a) Visual Basic ✓

b) Visual studio

c) Visual Base

d) Visual .Net

6. Which of the following is not a type of referencing in a spreadsheet?

a) Absolute

b) Physical ✓

c) Relative

d) Mixed

7. Shortcut to open the list of recorded Macros in MS Excel are

a) Alt+F8 ✓

b) Alt+F5

c) Alt+F4

d) Alt+F7

8. Macros options is available in Openoffice (Oo) Calc in which tab:

a) Insert

b) Tools ✓

c) Data

d) Format
9. In Data consolidate what are the operations we can perform___

a) Sum

b) Average

c) Max

d) All of the above ✓

10. In a Subtotal function what are the functions can be performed on the group of cells:

a) Sum

b) Count

c) Average

d) All of the above ✓

11. To edit a Scenario, right click the name in the Navigator and select________.

a) Properties

b) Scenario ✓

c) Window

d) Edit

12. A_________ is a What if Analysis tool that allows you to substitute set of values
automatically in a worksheet.

a) Navigator

b) Scenario ✓

c) Subtotal

d) Goal Seek

13. Goal Seek command is found in_________

a) Data

b) Tools ✓

c) Format

d) Edit
14. Shortcut to Navigator is ______

a) F10

b) F8

c) F6

d) F5 ✓

Electronic Spreadsheet Class 10 MCQ

15. Rename option is present under Sheet option of____ menu.

a) Insert

b) Data

c) Format ✓

d) Edit

16. To refer a cell from another worksheet, use worksheet number followed
by___________ sign and cell address.

a) period (.) ✓

b) equal (=)

c) colon (:)

d) semi colon (;)

17. To create a hyperlink to a webpage, FTP server of Telnet connection, click

on________icon.

a) Internet Explorer

b) Document

c) Internet ✓

d) New Document
18. Hyperlink icon is present in ____toolbar.

a) Formattin

b) Hyperlink

c) Drawing

d) Standard ✓

19. To remove a hyperlink, right- click on the hyperlink and select

a) Data Formatting

b) Absolute formatting

c) Default Formatting ✓

d) None of these

20. The Share Document option is present under _____menu.

a) Data

b) Tools ✓

c) Format

d) Insert

21. To ______ the comment, hover the mouse pointer over the cell that has comment.

a) edit

b) view ✓

c) hide

d) none of these
22. To password protect a worksheet, click on Edit → Changes →______

a) Password

b) Protect Records

c) Password Protect ✓

d) Password

23. Comment option is present under______ menu.

a) Edit

b) File

c) Insert ✓

d) Tools

24. Compare Document option is present under ________menu.

a) File ✓

b) Data

c) Insert

d) Edit

25. The Record Macro option is present under _____menu.

a) Tools ✓

b) Data

c) Format

d) Insert

Electronic Spreadsheet Class 10 MCQ

26. You can save time by_____ a series of action to create macro.
a) Joining

b) grouping

c) creating ✓

d) none of these

27. Sort option is present under

a) Data menu ✓

b) Insert menu

c) Edit menu

d) Format menu

28. To delete a Scenario, right click the name in the ________ window and select Delete.

a)Properties

b) Scenario

c) Navigator ✓

d) None of these

29. Name the menu which is used to create scenarios.

a) File

b) Edit

c) Tools

d) Data ✓

30. _________ hyperlink contains a full URL..

a) Absolute
b) Relative ✓

c) Both (a) and (b)

d) none of these

31. __________ tab in the Accept or Reject changes dialog box is used to specify the
filter criteria.

a)Tools

b)Data

c) Filter ✓

d)Criteria

32. Which of the following option tells a summary of a macro in the macro dialog box?

a) Macro Name

b) Description ✓

c) Buttons

d) List of macros

33. Spreadsheet software can find the changes by________ sheets.

a) adding

b)changing

c) differentiate

d) comparing ✓

34. Which tool you can use in Calc to make an estimate of output values for different
input values?

i)Multiple Operations
ii)Macros

iii) Scenarios

iv) Goal Seek

a) Only (i) and (iii)

b) only (ii) and (iv)

c) (i), (iii) and (iv)

d) All of the above ✓

35. In spreadsheet, to apply Goal Seek your cell pointer must be in

a) The Changing cell whose value you need to find.

b) The Result Cell where formula is entered ✓

c) The cell where your targeted value is entered

d) None of above

36.Which of the following tools deals with multiple unknown values?

a) Goal Seek

b) Scenario

c) Solver ✓

d) Data Table

37. In Oo Calc , Which options should be used to accept/reject the changes in the shared
sheet.

a) Edit->Accept

b) Edit->Changes->Record

c) Edit->Changes->show

d) Edit->Changes-Accept/Reject ✓
38. What are the operation we can do on the shared documents

a) View the changes

b) Accept/Reject Changes

c) Edit the sheet

d) All of the above ✓

39. ____is the default extension of Openoffice calc.

a) .ode

b) .ods ✓

c) .odh

d) .odg

40. In a spreadsheet,absolute reference will be referred to..

a) $A$4 ✓

b) $A4

c) A$4

d) A4

CASE STUDY QUESTIONS

41. Ramesh wants to solve one variable problem, Suggest him which of the data analysis
tools is best suited for him.

a) Solver

b) Goal Seek ✓

c) Scenario

d) Data table
42. Shovit wants to combine and find the sum/average of marks obtained by the students
in the previous three periodic tests. The data is stored in various sheets of a workbook.
Which of the following tools is best suited for him?

a) Data Range

b) Data Consolidation ✓

c) Data Review

d) Data Merge.

43. Rakesh wants to apply a formula in the entire column of the spreadsheet,with respect
to only one cell. What referencing he will use to get the correct result.

a) Relative Referencing

b) Absolute Referencing ✓

c) Mixed Referencing

d) HyperLink

44. Sravan wants to do the same set of tasks to be done repeatedly like formatting or
applying a similar formula in a similar range of data.Suggest him a suitable tool for that.

a) Goal Seek

b) Solver

c) Scenario

d) Macros ✓

45. What is the shortcut key for row hide?

a) Ctrl + 9 ✓

b) Ctrl + F9

c) Shift + F9

d) Ctrl + shift + 9
45. What will do by filter?

a) Displays the records that meet the criteria ✓

b) Displays only one record to delete

c) Modify all the records at once

d) All of the above

46. How many sheets are there in excel?

a) 3

b) Many ✓

c) 2

d) 1

47. What happen when selecting record pressing delete key?

a) Row will be deleted

b) Content will be deleted ✓

c) Row moves one step up

d) None of the above

48. What is the name of Excel File?

a) Workbook ✓

b) Worksheet

c) Spread Sheet

d) Spread Book

49. What is the function of workspace?

a) Contain multiple workbooks ✓

b) Contain multiple worksheets

c) Spread Sheet

d) Spread Book

50. What is there in Record?

a) Collection of Fields ✓

b) Collection of Number

c) Collection of Rows

d) All

51. What happen when you cut in excel

a) The content of cell will be removed after paste✓

b) The value of cell will be remained after paste

c) The content of cell will not be removing

d) None of the above

52. You can create only a horizontal page break by first selecting

a) A row below the row where you want the page break to occur✓

b) A cell in Row 1

c) A cell in Column A

d) Both a. and b.

53. How many sheets will open when excel is loaded?

a) 3 ✓

b) 5

c) 7

d) Unlimited

54. While typing, number in cell margin is

a) Right align

b) Justify
c) Left align ✓

d) Center align

55. Workspace is a

a) collection of workbook

b) collection of sheet

c) collection of documents

d) all✓

56. Which character fixes row or column?

a) &

b) $ ✓

c) =

d) @

57. What is integer value of 3/2+5*0.5+A1 where A1=0.75

a) 7.5 ✓

b) 5

c) =

d) 6

58. What would be content of A8 if A4 has count (A1:A7) and if A1=1, A2=2, A3=4,
A11=12, A6=Blank, A7=Text

a) 7 ✓

b) 5

c) 17

d) 29

59. To delete cell contents

a) Ctrl + d ✓

b) Alt + d

c) Delete

d) Esc

60. Where is Merge Cell Tab allocated?

a) Alignment ✓

b) Font

c) Border

d) Number

61. The box which is appear right side of chart is called

a) Legend ✓

b) Label

c) Series

d) Data marker

62. When you insert a column in excel when does the previous column moves?

a) Left side

b) Left most side

c) Right side ✓

d) Right most side

63. Filter is available on

a) Tools menu

b) Record menu

c) Edit menu ✓

d) View menu
64. Table is

a) Row & Column✓

b) Field/Column

c) Row & Chart

d) None of above

65. The information of cell gives on

a) Formula bar✓

b) Name bar

c) Name box

d) Formatting bar

66. Charts holds all the information except

a) Legend

b) Data table ✓

c) Axis

d) Data label

67. Merge is the process of

a) Combing ✓

b) Splitting

c) Sending

d) Receiving

68. Which formula returns multiple calculations to a single formula?

a) Smart formula
b) Standard formula

c) Array formula ✓

d) Complex formula

69. Types of filter are

a) Auto filter

b) Advanced filter

c) Standard filter

d) Both a and b✓

70. Function of Goal Seek

a) Method of finding input value ✓

b) Method of finding input value to meet target

c) Method of accumulating data

d) All of the above

71. To arrange Name list in sequential order is

a) Format

b) Sorting ✓

c) Order

d) List

72. The cell level F5 levels to

a) Function key F5

b) Row F Column 5 ✓

c) Column 5 Rows 5
d) Function available in cell

73. Which is an example of a formula in Ms-Excel?

a) =Sum(A1:A2) ✓

b) =A1+A2

c) A1+A2

d) =add(A1:A2)

74. How do you display current date and time in Ms Excel?

a) Time ()

b) Date ()

c) Today ()

d) Now ()✓

75. In Ms-Excel B7:B9 indicates

a) Cell B8 only

b) Cell B7 and B9 only

c) Cell B7 through B9 ✓

d) None

76. Which of the following is a popular DOS based spreadsheet package?

a) Lotus 1-2-3 ✓

b) Word

c) Smart Cell

d) Excel

77. The intersection of row and column is called

a) An equation

b) Data

c) A field

d) A cell✓

78. In MS Excel, what happens when dollar sign ($) are entered in a cell address? (ex
$B$2: $B$10)

a) The status bar does not display the cell address

b) An absolute cell address in created ✓

c) The Sheet tab is changed

d) Cell address will change when it is copied to another cell

79. Which operator will combine text from two cells into one cell?

a) Space

b) & (ampersand) ✓

c) = (equal)

d) None of the above

80. An excel workbook is a collection of

a) Worksheets and charts ✓

b) Workbook

c) Worksheets

d) Charts

81. The default header for a worksheet is

a) The sheet tab name

b) Your name

c) The date and time

d) None of these✓

82. Which of the following is an absolute cell reference?

a) A1

b) !A!1

c) $A$1 ✓

d) #a#1

83. Which symbol must all formula begin with

a) @

b) = ✓

c) +

d) (

84. To add two cells (A1 and A2) together you use the following formula

a) A1 plus A2

b) =A1+A2 ✓

c) =add (A1+A2)

d) =together (A1:A2)

85. In an excel sheet the active cell is indicated by

a) A blinking border

b) A dark wide border

c) A dotted border ✓

d) None
86. You can create hyperlinks from the Excel workbook to

a) A webpage on company internet

b) A webpage on the internet

c) Other office 97 application documents

d) All of above ✓

87. The advantage of using a spreadsheet is

a) Calculations can be done automatically

b) More flexibility

c) Changing data automatically updates calculations

d) All of the above✓

88. There as three types of data found in a spreadsheet

a) Numbers, formulas, labels ✓

b) Data, words, numbers

c) Equations, data, numbers

d) Words, numbers, labels

89. To merge the cells which tab do you use from the format, cells menu?

a) Merge tab ✓

b) Number tab

c) Alignment tab

d) Font tab

90. How do you rearrange the data in ascending or descending order?

a) Data, subtotals

b) Data, sort ✓
c) Data, form

d) Data, table

91. The default row height in a MS Excel worksheet is _________ points

a) 75

b) 75 ✓

c) 75

d) 75

92. Which of following formula is true in MS Excel?

a) B6+C6

b) =B6+C6 ✓

c) A6+B6

d) A6+C6=

93. Which of the following is not a valid data type in Ms Excel?

a) Number

b) Character✓

c) Label

d) Date/time

94. In MS Excel, comments put in cells are called

a) Smart tip

b) Cell tip✓

c) Web tip

d) Soft tip
95. Shortcut key to bring format cells dialog box is

a) Ctrl + F

b) Ctrl + E

c) Ctrl + 1✓

d) Ctrl + D

96. The cell reference $A$5 is

a) Relative cell reference

b) Absolute cell reference✓

c) Mixed cell reference

d) None

97. ‘OR’ operator shows ‘True’ value when

a) all conditions are false

b) any one condition is true

c) both conditions are true

d) both b & c✓

98. Which of the following keystrokes lets you recalculate the formula?

a) F9 ✓

b) F2

c) F7

d) F3

99. To return the remainder after a number is divided by a divisor in Excel we use the
function

a) DIV ( )
b) ROUND ( )

c) FACT ( )

d) MOD ( ) ✓

100. Excel displays the current cell address in the

a) Title bar

b) Formula bar

c) Status bar

d) Name box✓

101. Which language is used to crate macros in excel?

a) Java

b) Visual Basic✓

c) Access

d) Visual C++

102. You can delete text by

a) Selecting the text and pressing the Ext key

b) Selecting the text and pressing the Ctrl key

c) Selecting the text and pressing the Delete key✓

d) Selecting the text and pressing the Alt + Page up key

103. Getting data from a cell located in a different sheet is called

a) Functioning

b) Accessing

c) Referencing ✓

d) Updating
104. A numeric value can be treated as a label value if it precedes with

a) Ampersand (&)

b) Apostrophe (‘) ✓

c) Exclamation (!)

d) Hash

105. Each excel file is a workbook that contains different sheets. Which of the following
cannot be sheet in a workbook?

a) Work Sheet

b) Chart Sheet

c) Module Sheet

d) Data Sheet✓

106. You can auto fit the width of column by

a) Double clicking on the column name on column header

b) Double click on the cell pointer in worksheet

c) Double clicking on column right border on column header✓

d) Double clicking on the column left border of column header

107. What is the shortcut key to replace a data with another in sheet?

a) Ctrl + R

b) Ctrl + Shift + R

c) Ctrl + H ✓

d) Ctrl + F

108. Formatting a cell in number format you can’t set

a) Decimal places
b) Use 1000 separator

c) Negative numbers

d) Currency symbol✓

109. Which of the following is invalid regarding the protection in Excel?

a) Protect Sheet

b) Protect Workbook

c) Protect Workspace ✓

d) All of above

110. Which shortcut key is used to insert chart?

a) F10

b) F11 ✓

c) F2

d) F8

111. Which is the correct cell address

a) 1A

b) $A

c) 1#A

d) A1✓

112. Which of the following is/are available in consolidate dialog box?

a) Max

b) Min

c) Count

d) All of the above✓

113. How can you format the cell?

a) Cell command

b) Font command

c) Alignment command ✓

d) Conditional formatting command

114. To paste range names into worksheet, choose

a) Insert, Name, Paste

b) Insert, Name, Define✓

c) Edit, Name, Paste

d) Edit, Name, Define

115. What is the function of [∑] tool in Excel Sheet?

a) AutoFormat

b) AutoText

c) AutoSum ✓

d) AutoCorrect

116. To round a number down to a nearest integer, choose

a) ABS function

b) INT function ✓

c) ABC function

d) INTEGER function

117. Which of the following is relative cell reference?

a) $C7 ✓

b) C7

c) C$7

d) $C$7

118. To filter the records, choose

a) Data, auto filter, filter

b) Tools, auto filter, filter

c) Data, filter, auto filter ✓

d) Tools, filter, auto filter

119. Which of the following functions is a string function?

a) IF function

b) MAX function

c) DATE function

d) MID function✓

120. What is the short cut key to insert current date in a cell?

a) Ctrl + *

b) Ctrl +:

c) Ctrl +; ✓

d) Ctrl + Shift +;

121. Which of the following tabs is not available in Format Cells Dialog box in Excel?

a) Shading ✓

b) Border

c) Fonts

d) Protection
122. Function to get sum of the contents of the cells A1, A2, B1, and B2 is

a) =SUM (A1+A2+B1+B2) ✓

b) =SUM (A1:B2)

c) =TOTAL (A1..B2)

d) =SUM (A1, B2)

123. Graphical representation of worksheet data

a) Pivot table

b) Goal seek

c) Graph ✓

d) Scenario

124. What is the shortcut key to select entire row in Excel sheet?

a) Ctrl + Spacebar

b) Alt + Spacebar

c) Shift + Spacebar✓

d) Ctrl + Shift + Spacebar

125. In Excel worksheet the Name box

a) Appears to the right of the menu bar

b) Appears to the bottom of the menu bar

c) Appears to the left of the formula bar ✓

d) Appears with status bar

126. You can add a hyperlink to your worksheet by pressing

a) Alt + K

b) Ctrl + H

c) Ctrl + K✓

d) Ctrl + Shift + K
127. Which command will you choose to convert a column of data into row?

a) Cut and Paste

b) Edit>>Paste Special>>Transpose ✓

c) Both

d) None

128. Which of the following action removes a sheet from workbook?

a) Select the sheet, then choose Edit>>Delete Sheet✓

b) Select the sheet, then choose Format>>Sheet>>Hide

c) Both of the above

d) None of the above

129. Electronic spreadsheet is also known as

a) Data processor

b) Word processor ✓

c) Presentation package

d) None

130. Type of data in a cell of a worksheet can be of

a) label

b) value

c) formula

d) all of the above✓

131. What do you use to create a chart?

a) chart wizard on toolbar

b) insert>chart on menu bar ✓

c) insert>diagram on menu bar

d) both a and b
132. Arrange the information in the row and column is called

a) Table ✓

b) Field

c) Record

d) Database

133. From which menu, you can hide sheet?

a) View

b) Insert

c) Format ✓

d) Window

134. Which of the following is not related to Ms. Excel?

a) Row

b) Column

c) Lookup ✓

d) Cell

135. What does it mean by Goal seek in spread sheet?

a) To draw the curve for given cell value

b) To determine the value of cell for given result✓

c) To omit the cell data for given graph

d) None of the above

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