Introduction to Computer
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MEMET EJE VILLANUEVAIntroduction to Computer
Uploaded by
MEMET EJE VILLANUEVAIntroduction
Word 2010 is a word processor that allows you to create various types
of documents such as letters, papers, flyers, and faxes. In this lesson, you
will be introduced to the Ribbon and the new Backstage view, and
you'll learn how to create new documents and open existing ones.
Getting to know Word 2010
Word 2010 is a bit different from earlier versions, so even if you've used
Word before you should take some time to familiarize yourself with the
interface. The toolbars are similar to those in Word 2007, and they
include the Ribbon and the Quick Access toolbar. Unlike Word 2007,
commands such as Open and Print are housed in Backstage view,
which replaces the Microsoft Office button.
The Ribbon
The new tabbed Ribbon system was introduced in Word 2007 to
replace traditional menus. The Ribbon contains all of the commands
you'll need in order to perform common tasks. It contains multiple tabs,
each with several groups of commands, and you can add your own tabs
that contain your favorite commands. Some groups have an arrow in the
bottom-right corner that you can click to see even more commands.
Certain programs, such as Adobe Acrobat Reader, may install
additional tabs to the Ribbon. These tabs are called add-ins.
To minimize and maximize the Ribbon:
The Ribbon is designed to be easy to use and responsive to your current
task; however, you can choose to minimize it if it's taking up too much
screen space.
. Click the arrow in the upper-right corner of the Ribbon to
minimize it.
.
. To maximize the Ribbon, click the arrow again.
When the Ribbon is minimized, you can make it reappear by clicking on a
tab. However, the Ribbon will disappear again when you're not using it.
To customize the Ribbon:
You can customize the Ribbon by creating your own tabs with the
commands you want. Commands are always housed within a group, and
you can create as many groups as you want in order to keep your tab
organized. If you want, you can even add commands to any of the default
tabs, as long as you create a custom group in the tab.
. Right-click the Ribbon and select Customize the Ribbon. A
dialog box will appear.
.
. Click New Tab. A new tab will be created with a new group inside it.
. Make sure the new group is selected.
. Select a command from the list on the left, then click Add. You can
also drag commands directly into a group.
. When you are done adding commands, click OK.
.
If you don't see the command you want, click the Choose commands from: drop-down
box, then select All Commands.
.
.
Backstage view
Backstage view gives you various options for saving, opening, printing,
and sharing your files. It's similar to the Microsoft Office button
menu from Word 2007 and the File menu from earlier versions of Word.
However, instead of just a menu it's a full-page view, which makes it
easier to work with.
To get to Backstage view:
. Click the File tab.
.
. You can choose an option on the left side of the page.
. To get back to your document, click any tab on the Ribbon.
Click the buttons in the interactive below to learn about the different
things you can do in Backstage view.
The Quick Access toolbar
The Quick Access toolbar, located above the Ribbon, lets you access
common commands no matter which tab you're on. By default, it shows
the Save, Undo, and Repeat commands. You can add other commands
to make it more convenient for you.
To add commands to the Quick Access toolbar:
. Click the drop-down arrow to the right of the Quick Access
toolbar.
. Select the command you want to add from the drop-down
menu. It will appear in the Quick Access toolbar.
.
The Ruler
The Ruler is located at the top and to the left of your document. It makes
it easier to adjust your document with precision. If you want, you can hide
the Ruler to free up more screen space.
Certain programs, such as Adobe Acrobat Reader, may install
additional tabs to the Ribbon. These tabs are called add-ins.
To minimize and maximize the Ribbon:
The Ribbon is designed to be easy to use and responsive to your current
task; however, you can choose to minimize it if it's taking up too much
screen space.
. Click the arrow in the upper-right corner of the Ribbon to
minimize it.
.
. To maximize the Ribbon, click the arrow again.
When the Ribbon is minimized, you can make it reappear by clicking on a
tab. However, the Ribbon will disappear again when you're not using it.
To customize the Ribbon:
You can customize the Ribbon by creating your own tabs with the
commands you want. Commands are always housed within a group, and
you can create as many groups as you want in order to keep your tab
organized. If you want, you can even add commands to any of the default
tabs, as long as you create a custom group in the tab.
. Right-click the Ribbon and select Customize the Ribbon. A
dialog box will appear.
.
. Click New Tab. A new tab will be created with a new group inside it.
. Make sure the new group is selected.
. Select a command from the list on the left, then click Add. You can
also drag commands directly into a group.
. When you are done adding commands, click OK.
If you don't see the command you want, click the Choose commands from: drop-down
box, then select All Commands.
.
.
Backstage view
Backstage view gives you various options for saving, opening, printing,
and sharing your files. It's similar to the Microsoft Office button
menu from Word 2007 and the File menu from earlier versions of Word.
However, instead of just a menu it's a full-page view, which makes it
easier to work with.
To get to Backstage view:
. Click the File tab.
.
. You can choose an option on the left side of the page.
. To get back to your document, click any tab on the Ribbon.
Click the buttons in the interactive below to learn about the different
things you can do in Backstage view.
The Quick Access toolbar
The Quick Access toolbar, located above the Ribbon, lets you access
common commands no matter which tab you're on. By default, it shows
the Save, Undo, and Repeat commands. You can add other commands
to make it more convenient for you.
To add commands to the Quick Access toolbar:
. Click the drop-down arrow to the right of the Quick Access
toolbar.
. Select the command you want to add from the drop-down
menu. It will appear in the Quick Access toolbar.
.
The Ruler
The Ruler is located at the top and to the left of your document. It makes
it easier to adjust your document with precision. If you want, you can hide
the Ruler to free up more screen space.
To hide or view the Ruler:
. Click the View Ruler icon over the scrollbar to hide the ruler.
. To show the ruler, click the View Ruler icon again.
.
Creating and opening documents
Word files are called documents. When you start a new project in Word,
you'll need to create a new document, which can either be blank or from
a template. You'll also need to know how to open an existing
document.
To create a new blank document:
. Click the File tab. This takes you to Backstage view.
. Select New.
. Select Blank document under Available Templates. It will
be highlighted by default.
.
. Click Create. A new blank document appears in the Word window.
To save time, you can create your document from a template, which you
can select from the New Document pane. We'll talk about templates in a
later lesson.
To open an existing document:
. Click the File tab. This takes you to Backstage view.
. Select Open. The Open dialog box appears.
.
. Select your document, then click Open.
If you've opened a file recently, you can also access it from the Recent
Documents list. Just click on the File tab and select Recent.
Compatibility mode
Sometimes you may need to work with documents that were created in
earlier versions of Microsoft Word, such as Word 2007 or Word 2003.
When you open these types of documents, they will appear
in Compatibility mode.
Compatibility mode disables certain features, so you'll only be able to
access commands found in the program that was used to create the
document. For example, if you open a document created in Word 2007,
you can only use tabs and commands found in Word 2007.
In the image below, you can see how Compatibility mode can affect which
commands are available. Because the document on the left is in
Compatibility mode, it only shows commands that were available in Word
2007.
To exit Compatibility mode, you'll need to convert the document to the
current version type. However, if you're collaborating with others who
only have access to an earlier version of Word, it's best to leave the
document in Compatibility mode so the format will not change.
You can review this support page from Microsoft to learn more about
which features are disabled in Compatibility mode.
To convert a document:
If you want access to all Word 2010 features, you can convert the
document to the 2010 file format.
Note that converting a file may cause some changes to the original
layout of the document.
. Click the File tab to access Backstage view.
. Locate and select the Convert command.
.
. A dialog box will appear. Click OK to confirm the file
upgrade.
.
.
. The document will be converted to the newest file type.
Challenge!
. Open Word 2010 on your computer. A new blank document will
appear on the screen.
. Make sure the Ribbon is maximized.
. Display the Ruler.
. Add any commands you want to the Quick Access toolbar.
. Close Word without saving the document.
