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macro notes

This document provides an overview of using macros in spreadsheets, specifically in LibreOffice. It covers the definition of macros, how to record and run them, and the rules for naming them, along with examples of creating and organizing macros. Additionally, it explains how macros can function as reusable functions for repetitive calculations.

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3 views

macro notes

This document provides an overview of using macros in spreadsheets, specifically in LibreOffice. It covers the definition of macros, how to record and run them, and the rules for naming them, along with examples of creating and organizing macros. Additionally, it explains how macros can function as reusable functions for repetitive calculations.

Uploaded by

keerthana.rajendra7
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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LESSON – 5

USING MACROS IN SPREADSHEET NOTES


1. INTRODUCTION
✓ A macro is used to automate repeated tasks that are always performed
in the same way over and over again.
✓ Macros are a set of stored functions used to automate processes
repeatedly.
✓ They are tools which can be used to perform most of the redundant
tasks with relative ease.

2. Recording a Macro
✓ A macro is a single instruction that executes a set of instructions.
✓ These set of instructions can be a sequence of commands or
keystrokes that can be used for any number of times later.
✓ By default the macro recording feature is turned off when
LibreOffice is installed on our computer.
✓ Macro recording can be enabled by selecting,

Tools > Options > LibreOffice > Advanced.


✓ Observe the optional features.
✓ There are two options which are not check marked.
✓ Put the check mark on the option “Enable macro recording”.

3. Steps to record a Macro


✓ Click on Tools > Macros > Record Macro.
✓ Now start taking actions that will be recorded.
✓ Click on “Stop Recording” button to stop the recording of actions.
✓ Basic Macros dialog window open to save the Macro.
✓ Select the object in the save Macro to list box.
✓ Type the name of the Macro and click on save button.
NOTE:

✓ By default, the name of the macro is Main and is saved in the


Standard Library in Module1.
✓ A Library is a collection of modules which in turn is a collection of
Macros.
✓ If all the macros will be given the same name then they will
overwrite the previous Macro created by that name.
✓ The Macro recorder work only in Writer and Calc.
4. Following actions are not recorded in Macro
✓ Opening of windows
✓ Actions carried out in another window than where the recording was
started.
✓ Window switching
✓ Actions that are not related to the spreadsheet contents. For ex, changes
made in the options dialog, macro organizer, customizing.
✓ Selections are recorded only if they are done by using the keyboard, not
by the mouse.

5. Rules for naming a Macro, Module or a Library

✓ Begin with a letter


✓ Not contain spaces
✓ Not contain special characters except for (underscore).

6. Running a Macro

To run a macro we need to perform the following steps.

✓ Tools > Macros > Run Macro


✓ Macro selector dialog box will open.
✓ Select the Library that contains the macro then select the Macro under
“Macro Name”.
✓ Click on Run to run the Macro
7. Code of a Macro

✓ The action recorded by a Macro is recorded as instructions in a


programming language called BASIC.
✓ It is also possible to view and thus edit the code of a macro.
✓ But remember, it is advised to edit a macro only if you have
knowledge of the language.
✓ We can view the code generated for the macros by going to
Tools > Macros > Edit Macros
✓ The code of the macro begins with sub followed by the name of
the macro and ends with End sub.
8. Creating and organising a simple Macro
✓ Click on Tools > Macros > Organize Macros > Basic.
✓ Basic Macro dialog window open.
✓ Click Organizer to open the Basic Macro organizer dialog.
✓ Click on Library > New
✓ Click on Module tab and then New to create Module to store
macro.

NOTE:
The module can be executed from the IDE by either clicking the Run
button or Pressing F5.

9. Macro as a Function
✓ Suppose we need to perform the same calculation again and again on
different sheets and there is no predefined function for it.
✓ In such a situation it will be convenient to create a macro that performs
the calculations.
✓ It will save our effort of remembering and typing the formulas.
✓ It is possible to do so if we use Macro as a function.
✓ Instead of writing instructions in between sub and End sub, we can write
instructions in between Function and End Function.
✓ A function is capable of accepting arguments or values.
10. Passing function without Parameters
SYNTAX:
Function <function Name> ()
<Function Name> () = <Value>
End Function
Ex:
Function Total ()
Total () = 10 + 20
End Function
11. Passing Function with Parameters
SYNTAX:
Function <Function Name> (optional <name>)
Function code
End Function
Ex:
1) Function double (optional A)
Double = A * 2
End Function
2) Function square (optional A)
Square = A * A
End Function
12. Steps to do Sort Macro
✓ Tools > Macros > Record Macro
✓ Select Range
✓ Data > Sort
✓ Select sorting category
✓ Stop Recording
✓ Save Macro
✓ Run Macro

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