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TMFS Activity 1

This document outlines an activity for tracking daily tasks and classifying them as urgent and important. It includes a sample tracking sheet with time slots, task descriptions, and a matrix to visualize the distribution of tasks. The goal is to help individuals assess how they allocate their time and identify areas for improvement.

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perfectfighter.com
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27 views3 pages

TMFS Activity 1

This document outlines an activity for tracking daily tasks and classifying them as urgent and important. It includes a sample tracking sheet with time slots, task descriptions, and a matrix to visualize the distribution of tasks. The goal is to help individuals assess how they allocate their time and identify areas for improvement.

Uploaded by

perfectfighter.com
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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In this activity, you will track all the activities that you do in a day and then classify them

Activity Description based on whether the task was urgent and important.
This sheet has been filled with dummy tasks and entries to show you how the sheet will
Sample sheet look once you fill it in.
Tracking Sheet Description
Section Description
Time Slots This column shows 24 hours of the day broken down into individual hours.
Use this column to enter the task that you complete each hour. Corresponding to each
Task hour, enter the main task you spent the majority of the hour on.
Use this column to record if the task that you did was urgent. Use the drop-down menu
to record whether the task was important. Enter 'Y' if the task is urgent, and enter 'N; if
Urgent the task is not urgent.
Use this column to record if the task that you did was important. Use the drop-down
menu to record whether the task was important. Enter 'Y' if the task is important and
Important enter 'N; if the task is not important.
Urgent-Important The matrix by the side of the tracking sheet will auto-populate based on how you fill the
Matrix sheet. This will show you the distribution of tasks by 'urgent' and 'Important' categories.
Conclusion
At the end of the day, you can look at the urgent-important matrix and see what percentage of your time was
spent on tasks that are urgent and important, urgent and not important, not urgent and important, and not urgent
and not important.

Very often, we spend more time than necessary on tasks that are not urgent and not important. Use the findings
from this sheet to figure out if the current distribution of your time is working for you. It will help you identify exactly
where your time is being spent.
Time Slots Task Urgent? Important?
4am-5am meditate N Y
5am-6am Get ready Y N Yes
33% 0%
6am-7am Revise N Y
7am-8am
8am-9am
Urgent?
9am-10am
10am-11am
11am-12pm No
0% 67%
12pm-1pm
1pm-2pm
2pm-3pm
3pm-4pm No Important Yes
4pm-5pm
5pm-6pm
6pm-7pm
7pm-8pm
8pm-9pm
9pm-10pm
10pm-11pm
11pm-12am
12am-1am
1am-2am
2am-3am
3am-4am
Time Slots Task Urgent? Important?
4am-5am
5am-6am Yes
#DIV/0! #DIV/0!
6am-7am
7am-8am
8am-9am
Urgent?
9am-10am
10am-11am
11am-12pm No
#DIV/0! #DIV/0!
12pm-1pm
1pm-2pm
2pm-3pm
3pm-4pm No Important Yes
4pm-5pm
5pm-6pm
6pm-7pm
7pm-8pm
8pm-9pm
9pm-10pm
10pm-11pm
11pm-12am
12am-1am
1am-2am
2am-3am
3am-4am

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