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20 Important Formulas in Excel For Regular Use

The document lists 20 important Excel formulas commonly used for various calculations and data manipulation. Each formula includes its syntax, purpose, and an example of usage, covering functions such as SUM, AVERAGE, IF, VLOOKUP, and PMT. These formulas are essential for users looking to enhance their proficiency in Excel.

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Nazmia aslaan
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22 views2 pages

20 Important Formulas in Excel For Regular Use

The document lists 20 important Excel formulas commonly used for various calculations and data manipulation. Each formula includes its syntax, purpose, and an example of usage, covering functions such as SUM, AVERAGE, IF, VLOOKUP, and PMT. These formulas are essential for users looking to enhance their proficiency in Excel.

Uploaded by

Nazmia aslaan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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20 important formulas in excel for Regular Use

1. SUM
• Syntax: =SUM(number1, number2, ...)
• Use: Adds up numbers in a range.
• Example: =SUM(A1:A10) sums the values in cells A1 to A10.
2. AVERAGE
• Syntax: =AVERAGE(number1, number2, ...)
• Use: Calculates the average of numbers in a range.
• Example: =AVERAGE(B1:B10) calculates the average of values in cells B1 to B10.
3. COUNT
• Syntax: =COUNT(value1, value2, ...)
• Use: Counts the number of cells that contain numbers.
• Example: =COUNT(A1:A10) counts how many cells in A1 to A10 contain numbers.
4. COUNTA
• Syntax: =COUNTA(value1, value2, ...)
• Use: Counts the number of cells that are not empty (including text).
• Example: =COUNTA(A1:A10) counts the non-empty cells in A1 to A10.
5. IF
• Syntax: =IF(condition, value_if_true, value_if_false)
• Use: Returns one value if a condition is true, and another if false.
• Example: =IF(A1>10, "Yes", "No") returns "Yes" if A1 is greater than 10, otherwise "No".
6. VLOOKUP
• Syntax: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
• Use: Searches for a value in the leftmost column of a table and returns a value in the same
row from a specified column.
• Example: =VLOOKUP(A1, B1:C10, 2, FALSE) looks for the value in A1 in the first column of
B1:C10 and returns the corresponding value from the second column.
7. HLOOKUP
• Syntax: =HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])
• Use: Searches for a value in the top row of a table and returns a value in the same column
from a specified row.
• Example: =HLOOKUP(A1, B1:D3, 2, FALSE) looks for the value in A1 in the top row of B1:D3
and returns the corresponding value from the second row.
8. INDEX
• Syntax: =INDEX(array, row_num, [column_num])
• Use: Returns the value of a cell in a given row and column of a range.
• Example: =INDEX(A1:C5, 2, 3) returns the value in the second row and third column of A1:C5.
9. MATCH
• Syntax: =MATCH(lookup_value, lookup_array, [match_type])
• Use: Searches for a value in a range and returns its relative position.
• Example: =MATCH(25, A1:A10, 0) returns the position of the value 25 in range A1:A10.
10. CONCATENATE (or CONCAT)
• Syntax: =CONCATENATE(text1, text2, ...)
• Use: Joins multiple text strings into one.
• Example: =CONCATENATE("Hello", " ", "World") returns "Hello World".
11. LEFT
• Syntax: =LEFT(text, [num_chars])
• Use: Extracts a specified number of characters from the start of a text string.
• Example: =LEFT(A1, 3) returns the first 3 characters of the text in cell A1.
12. RIGHT
• Syntax: =RIGHT(text, [num_chars])
• Use: Extracts a specified number of characters from the end of a text string.
• Example: =RIGHT(A1, 4) returns the last 4 characters of the text in cell A1.
13. LEN
• Syntax: =LEN(text)
• Use: Returns the number of characters in a text string.
• Example: =LEN(A1) returns the number of characters in cell A1.
14. TRIM
• Syntax: =TRIM(text)
• Use: Removes extra spaces from text except for single spaces between words.
• Example: =TRIM(A1) removes extra spaces in A1.
15. TODAY
• Syntax: =TODAY()
• Use: Returns the current date.
• Example: =TODAY() returns today’s date.
16. NOW
• Syntax: =NOW()
• Use: Returns the current date and time.
• Example: =NOW() returns the current date and time.
17. SUMIF
• Syntax: =SUMIF(range, criteria, [sum_range])
• Use: Adds the cells that meet a specified condition.
• Example: =SUMIF(A1:A10, ">10", B1:B10) sums the values in B1:B10 where the
corresponding A1:A10 value is greater than 10.
18. COUNTIF
• Syntax: =COUNTIF(range, criteria)
• Use: Counts the number of cells that meet a specified condition.
• Example: =COUNTIF(A1:A10, "Yes") counts how many times "Yes" appears in the range
A1:A10.
19. ROUND
• Syntax: =ROUND(number, num_digits)
• Use: Rounds a number to a specified number of digits.
• Example: =ROUND(A1, 2) rounds the number in A1 to 2 decimal places.
20. PMT
• Syntax: =PMT(rate, nper, pv, [fv], [type])
• Use: Calculates the payment for a loan based on constant payments and a constant interest
rate.
• Example: =PMT(5%/12, 60, -10000) calculates the monthly payment for a $10,000 loan at 5%
annual interest over 5 years.

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