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Conditional Functions

Conditional functions in Excel perform calculations based on specific conditions, allowing for relational comparisons like greater than or equal to. Key functions include AND, OR, IF, and COUNTIF, each serving distinct purposes for evaluating conditions and returning results. Nested IF functions enable testing multiple conditions simultaneously, enhancing the functionality of conditional logic in spreadsheets.

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3 views

Conditional Functions

Conditional functions in Excel perform calculations based on specific conditions, allowing for relational comparisons like greater than or equal to. Key functions include AND, OR, IF, and COUNTIF, each serving distinct purposes for evaluating conditions and returning results. Nested IF functions enable testing multiple conditions simultaneously, enhancing the functionality of conditional logic in spreadsheets.

Uploaded by

mevifi4743
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Conditional Functions

Conditional functions perform calculations on a cell or range of cells only if


those cells meet a certain condition. These functions test a given range and
determine if the condition is true or false before continuing. A condition can be
any relational comparison:

Examples:

 A3>14 Whether the valueof cell A3 is larger than the number 14


 D5<=2 Whether the value of cell D5 isless than or equal to the number
2
 T47=”cheese” Whether the value of cell T47 is “cheese”

There are six types of conditional functions covered by this course. Each has
a specific use and syntax.

AND and OR
=AND(condition1, [condition2], …)
=OR(condition1, [condition2], …)

AND/OR will return either “TRUE” or “FALSE”.

AND will evaluate to TRUE only if all conditions are true.

For example,

=AND(G2=”BLAH”,A2=”OCHO”)

will evaluate to TRUE if the cell G2 is “BLAH” and the cell A2 is “OCHO”.

OR will evaluate to TRUE if any of the conditions are true.

For example,

=OR(E2>12,F2<54)

evaluates to TRUE if E2>12, or F2<54, or if both of the conditions are true!

IF
=if(condition,value_if_true,value_if_false)
If the given condition is true, the cell will be set to the “value_if_true.” If the
condition is false, the cell will be set to the “value_if_false.” The “value_if_true”
and “value_if_false” are optional inputs which default to TRUE and FALSE,
respectively.

Example:

=if(A2>3,32,”Number too small”)

Reads: If A2>3 is true, then set the cell to 32. Otherwise, set the cell to
“Number too small”

Nested IF Functions
You can nest one “if” function inside of another to test for multiple conditions
at once. A single “if” function, without the use of any other functions, can only
test for a single condition.

Example:

Test the condition of whether the contents of cell A2 are between 10 and 20.

=if (A2>20,”Number too large”, if (A2<10,”Number too small”, “Just


right!”))

The completed function will test whether the value of A2 is larger than 20. If it
is, the active cell will be set to “Number too large.” If A2 is less than 20, it will
be tested to see if the value of A2 is less than 10. If it is, the active cell is set
to “Number too small.” Otherwise, we know that the value of A2 must be
between 10 and 20, so the active cell is set to “Just right!”

COUNTIF
=countif(range,criteria)

The “countif” function will increment the active cell by one each time the
criteria is true for a cell in the given range.

Example:
You want to know how many universities have “red” as one of their school
colors, and have compiled a database of schools and their colors in Excel.

=countif (F1:F230, “=red”)

If a cell in F1:F230 satisfies “=red”, then increment the active cell by one.

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