DELHI PUBLIC SCHOOL AGRA

(Under the aegis of The Delhi Public School Society, East of Kailash, New Delhi)
Grade IV
Handout – October-November
Computer Science
2024-25

What is MS Excel?
MS Excel is a computer program that helps people organize, calculate, and present information.
It looks like a big table made of rows and columns where you can enter numbers, words, or other
data. The image given below represents how an Excel worksheet looks like:

How to open MS Excel?

To open MS Excel on your computer, follow the steps given below:
• Click on Start
• Then All Programs
• Next step is to click on MS Office
• Then finally, choose the MS-Excel option
Alternatively, you can also click on the Start button and type MS Excel in the search option
available.
Worksheet: The page in Excel where you enter your data.

Cells: Cells are like tiny spaces where you can type. Each cell has an address based on its row
and column, like "A1" (column A, row 1).

Rows & Columns: Rows go across (left to right) and columns go down (top to bottom). You can
use them to organize your information.

worksheet
Table border is the line that appears around the edges of a cell or group of cells. You can add
borders to make your data look neat and organized.

How to Add Borders in Excel:

1. Select the cells where you want to add borders.
2. Go to the "Home" tab on the top of Excel.
3. In the "Font" group, click the small borders icon (it looks like a square divided into four
parts).
4. You’ll see different options, like Bottom Border, Top Border, All Borders, etc.
5. Choose the type of border you want.
 Exercise-
Make a student list including s.no, name, class, section and gender.

S.no Name Class & Section Gender

1
2
3
4
5

Insert Row & Column

• Insert Row: If you need more space in your table, you can add a new row. The new row will
appear above the row you select.
o How: Right-click on the number of the row where you want to add a new one, then click
"Insert."
• Insert Column: You can add a new column if you need more space for extra information.
o How: Right-click on the letter of the column where you want to add a new one, then click
"Insert."

Delete Row & Column

• Delete Row: If you don’t need a row anymore, you can delete it.
o How: Right-click on the number of the row you want to remove, then click "Delete."
• Delete Column: To remove a column you don’t need, you can delete it.
o How: Right-click on the letter of the column you want to remove, then click "Delete."

Fill Color
• You can change the background color of a cell to make it stand out.
o How: Select the cell(s) you want to color, go to the "Home" tab, click the Fill Color
button (paint bucket icon), and choose a color.

Click here to change

cell background color

Font Color
• You can change the color of the text inside a cell to make it more colorful or easy to read.
o How: Select the cell(s), go to the "Home" tab, click the Font Color button (A with a color
bar), and pick a color.
Click here to
change font color
 Wrap Text
• Wrap Text means that if your text is too long for a cell, it will go onto the next line in the same
cell, so it doesn’t get cut off.
o How: Select the cell, go to the "Home" tab, and click the Wrap Text button. The text will
now fit inside the cell, taking up more than one line if needed. Click here to
Wrap text

Merge & Center

• Merge: You can combine two or more cells into one big cell.
• Center: You can center the text inside the merged cell.
o How: Select the cells you want to merge, go to the "Home" tab, click the Merge &
Center button, and the cells will become one, with the text centered.

Exercise-
Make your class Timetable.

Keyboard Shortcuts:
Using keyboard shortcuts in Excel helps you work faster:
CTRL + A: Selects all the cells in the worksheet.
CTRL + C: Copies the selected cell(s).
CTRL + X: Cuts (removes) the selected cell(s).
CTRL + V: Pastes the copied or cut cell(s).
CTRL + Z: Undoes your last action (great for fixing mistakes).
 Exercise-
Make a building in excel using fill cell background color.

Cell Address:
Every cell in Excel has an address, which tells you exactly where the cell is located. A cell
address is made up of a column letter and a row number.
Example:
o A1 is the cell in Column A, Row 1.
o B2 is the cell in Column B, Row 2.

Function is a predefined formula already available in Excel. Functions perform specific

calculations in a particular order based on the specified values, called arguments, or parameters.
For example, instead of specifying each value to be summed like in the above formula, you can
use the SUM function to add up a range of cells: =SUM(A2:A4)
You can find all available Excel functions in the Function Library on the Formulas tab:
 1. SUM Function
The SUM function adds up all the numbers in a group of cells.
• Formula: =SUM(A1:A5)
• Example: If you have the numbers 5, 10, 15, 20, and 25 in cells A1 to A5, then using =SUM(A1)
will give you 75.

2. AVERAGE Function
The AVERAGE function finds the average (or mean) of the numbers in a group of cells.
• Formula: =AVERAGE(A1:A5)
• Example: If the numbers in cells A1 to A5 are 10, 20, 30, 40, and 50, the formula
=AVERAGE(A1) will give you 30.

3. COUNT Function
The COUNT function counts how many numbers are in a group of cells. It ignores any text or
blank cells.
• Formula: =COUNT(A1:A5)
• Example: If you have numbers in A1, A2, A3, and A5 but A4 is blank, =COUNT(A1) will return 4
(since it only counts the numbers).

4. MAX Function
The MAX function finds the largest number in a group of cells.
• Formula: =MAX(A1:A5)
• Example: If A1 to A5 contain 3, 7, 12, 5, and 9, the formula =MAX(A1) will give you 12 (the
biggest number).

5. MIN Function
The MIN function finds the smallest number in a group of cells.
• Formula: =MIN(A1:A5)
• Example: If A1 to A5 have the numbers 8, 15, 4, 10, and 6, the formula =MIN(A1) will give you 4
(the smallest number).
 Exercise-
Make a bill with basic mathematical calculations.

What is a Chart?
A chart is a picture that helps you understand data easily. It shows numbers and information in
a visual way, like a bar graph or pie chart, so you can see patterns and compare things quickly.

Types of Charts in Excel:

1. Bar Chart
A bar chart uses bars (rectangles) to show data. The longer the bar, the bigger the number.
• When to use it: Use it when you want to compare different things, like students' scores.

2. Line Chart
A line chart shows data over time using a line that connects points.
• When to use it: Use it when you want to show changes over time, like tracking how much your
plant has grown every week.

3. Pie Chart
A pie chart is a circle divided into slices. Each slice shows a part of the whole.
• When to use it: Use it when you want to show percentages or parts of a whole, like how much
time you spend on different activities during the day.
 4. Column Chart
A column chart is similar to a bar chart, but the bars go up and down (vertical).
• When to use it: Use it when you want to compare categories, like how many books each
student has read.

How to Insert a Chart in Excel:

1. Enter Your Data: First, type the information you want to turn into a chart in your worksheet.
Example: List students' names in Column A and their scores in Column B.
2. Select Your Data: Click and drag to highlight the cells with the data you want in the chart.
3. Go to the "Insert" Tab: At the top of Excel, click on the "Insert" tab.
4. Choose a Chart Type: In the "Charts" section, you will see different types of charts. Click on
the one you want, and Excel will create the chart for you.
5. Customize Your Chart: After you create the chart, you can change the colors, labels, and
style to make it look the way you want.

Exercise-
Make a report card with weekly 1 weekly 2 marks and bar graph.

Marks
Roll Number Name Class & Section Total
Weekly-1 Weekly-2
1 Arun 4E 22 21 43
2 Pooja 4E 24 24 48
3 Sumit 4E 23 22 45
4 Hari 4E 21 23 44
5 Sita 4E 21 22 43
What is the Internet?
The Internet is a global network of computers connected to each other. It helps people share
information, communicate, and do lots of other things like watching videos, playing games, and
learning new things.

What is the Web?

The Web, also called the World Wide Web (WWW), is a part of the Internet. It is made up of
millions of web pages that you can visit using a web browser.

How Does the Internet Work?

When you use the Internet, your computer sends data (information) to other computers through
wires, cables, or satellites. These computers send information back to you so you can view
websites, send emails, or watch videos.

What is a Webpage?
A webpage is a single page on the web that can contain text, pictures, videos, and links to other
pages.

What is a website?
A website is a collection of related webpages. For example, a school’s website may have a
page for each class, activities, and news updates.
What are Search Engines?
A search engine helps you find information on the Internet. You type in what you’re looking for,
and the search engine shows a list of websites related to your search.
Examples: Google, Bing, Yahoo.

What are Web Browsers?

A web browser is the tool you use to visit websites on the Internet. It displays web pages on
your screen.
Examples: Google Chrome, Mozilla Firefox, Safari.

Exercise-
Make a PowerPoint Presentation on Search engines & web browsers with examples.

Downloading: When you download something from the Internet, you are copying it from a
website to your computer.
o Example: Downloading a picture or a song.

Uploading: When you upload something, you are sending a file from your computer to a
website or the Internet.
o Example: Uploading a video to YouTube.
 Applications of the Internet:
• Communication: Sending emails, video calls (Zoom), and messaging apps (WhatsApp).
• Education: Online learning, research, and reading e-books.
• Entertainment: Watching videos, playing online games, listening to music.
• Shopping: Buying things from websites like Amazon.
• Banking: Checking your bank balance or paying bills online.
•

Exercise-
Make a PowerPoint Presentation on Applications of Internet.

Cyber Ethics & Cyber Safety

What is Cyber Ethics?
Cyber Ethics means using the Internet in a responsible and respectful way. It includes being
polite online, not stealing other people’s work (like copying without permission), and not sharing
false information.

What is Cyber Safety?

Cyber Safety means staying safe while using the Internet. It’s important to protect your personal
information and avoid dangers like cyberbullying or talking to strangers online.

Cyber Safety Tips:

• Do not share personal information (like your name, address, or school) online.
• Use strong passwords to protect your accounts.
• Ask an adult for help if you feel uncomfortable online.
• Be kind and respectful when communicating with others online.

Exercise-
Make a PowerPoint Presentation on Cyber Ethics and cyber safety.