Unit -3

Information and Communication

Technology Skills
Introduction of (ICT )
Information and Communication Technology, called ICT in short, has become an integral part of our life. One must develop
the ability to use digital technology and communication tools to access, manage, integrate, evaluate, create and
communicate. In this Unit, you will learn about how to use spreadsheets and make presentations using a software.

What is a Spreadsheet Application?

A spreadsheet application is software that allows users to create, edit, and analyze data in a table format.
Examples: Microsoft Excel , Google Sheets, Apple Numbers.

Types of spreadsheet
There are many types of spreadsheet available that have been created by different companies. Some of the most popular
ones are given in Figure .
Components of a spreadsheet
In the spreadsheet, you can see a worksheet with cells placed in rows and columns.
1. ROW :- A row is an arrangement of cells in a horizontal (sleeping) manner. As shown in Figure 3.4
row 1,048,576
2. COLUMN:- A column is an arrangement of cells in a vertical (standing) manner. Columns: 16,384
3.CELL :- A cell is a rectangle shaped box, where the row and column meet. You can enter text,
numbers, date, formula, etc.
Creating a New Worksheet
1. Open Microsoft Excel.
2. Click on the "File" tab.
3. Select "New" from the dropdown menu.
4. Choose "Blank Workbook" or select a template.
5. Click "Create".
Resizing Font Styles:
1. Select the cell(s) or range.
2. Go to the Home tab.
3. Click on the Font Size dropdown menu
4. Select a font size (e.g., 12, 14, 18).
Font Styles:
1. Select the cell(s) or range.
2. Go to the Home tab.
3. Click on the Font group
4. Choose a font style:
- Bold (Ctrl + B)
- Italic (Ctrl + I)
- Underline (Ctrl + U)
- Strikethrough (Ctrl + Shift + 5)
Copying:
Here are the steps for copying and moving cells, rows, and columns in Microsoft
Excel:
1. Select the cell(s) or range
2. Right-click and choose "Copy" (or use Ctrl+C).
3. Go to the destination cell.4. Right-click and choose "Paste" (or use Ctrl+V).

Moving:
1. Select the cell(s) or range
2. Right-click and choose "Cut" (or use Ctrl+X).
3. Go to the destination cell.
4. Right-click and choose "Paste" (or use Ctrl+V).
Filtering:
1. Select the data range.
2. Go to the Data tab.
3. Click on "Filter".
4. Select the column header dropdown arrow.
5. Choose filter options: - Text Filters (e.g., Contains, Does Not Contain)
- Number Filters (e.g., Greater Than, Less Than)
- Date Filters (e.g., Before, After)
6. Apply filter.

Sorting:
1. Select the data range
2. Go to the Data tab.
3. Click on "Sort".
4. Choose sort options: - Sort A to Z (ascending)
- Sort Z to A (descending)
- Custom sort
5. Apply sort.
FORMULAS AND FUNCTIONS
Here are basic formulas as functions in Excel:
1. SUM: =SUM(A1:A10) (adds values)
2. AVERAGE: =AVERAGE(A1:A10) (averages values)
3. COUNT: =COUNT(A1:A10) (counts cells)
4. PRODUCT: =PRODUCT(A1:A10) (multiplies values)
5. QUOTIENT: =QUOTIENT(A1,B1) (divides values)

Excel:Saving a Spreadsheet
Here's a step-by-step guide on saving a
1. Go to the "File" tab in the top-left corner.
2. Click "Save As" (or press Ctrl+S).
3. Choose a location to save the file (e.g., Documents, Desktop).
4. Enter a file name.
5. Select file format:
- .xlsx (default Excel format)
- .xls (older Excel format) -
- .csv (comma-separated values)
- .pdf (Portable Document Format)
6. Click "Save".
Protecting spreadsheet with password
The steps to protect a spreadsheet are as follow us
1. Click on Tools and select Protect Spreadsheet as shown in Figure 3.33. Figure 3.33: Protecting spreadsheet
2. A Protect Document dialog box appears as shown in Figure 3.34.
3. Type in a password.
4. Type the same password in the Confirm textbox.
5. Click on OK.
6. Now, when you close the file and open it again, it will ask for the password. Remember this password so that you can open
the file.
Introduction to power point presentation:-
What is a Presentation?
A presentation is a visual communication of information, ideas, or messages to an audience,
typically using slides, images , and text.

Creating a new presentation

Step 1: Open PowerPoint
Step 2: Choose a Template
Step 3: Select a Theme
Step 4: Add Slides
Step 5: Add Content
Step 6: Format and Design
Step 7: Add Transitions and Animations
Step 8: Save and Export
Adding slide to a presentation
To add a new slide, do the follow
1. Click on Slide.
2. Select New Slide from the drop-down as shown in Figure.
3. You can also press Ctrl+M on the keyboard.
4. This will add a blank New Slide to the presentation.
5. The layout or arrangement of textboxes, etc.,

Deleting slides
The steps to delete a slide are as follows.
1. Select the slide that you want to delete.
2. Click on Slide.
3. Select Delete Slide from the drop-down as shown in Figure
4. The selected slide will be deleted.
5. You can press ‘Del’ key on the keyboard to delete the selected slide.
Inserting clipart and images in presentation
The steps to insert a clipart or an image are as follows.
1. Click on Insert from the menu.
2. Select Image as shown in Figure 3.51.
3. An Insert Image dialog box appears as shown in Figure 3.52.
4. Browse through folders and select the image you want to use.
5. Click on Open. In this way, you can insert images in your presentation slides and make it more interesting
A. Multiple choice questions
1. What is the default alignment of numbers in a cell?
(a) Left aligned (b) Right aligned
(c) Center aligned (d) Randomly aligned
2. “By default, the text in a cell is left aligned.” State whether this is true or false.
(a) True (b) False
3. What is the shortcut key to underline text in a spreadsheet?
(a) Ctrl+b (b) Ctrl+I
(c) Ctrl+l (d) Ctrl+u
4. Which of the following features is used to perform addition in spreadsheets?
(a) Format option (b) Charts
(c) Graphs (d) Formula
5. Which of the following signs define a formula?
(a) + (b) /
(c) = (d) +
6. Which menu option do you use to insert a slide?
(a) Edit (b) Insert
(c) Slide (d) Tools
7. How will you, usually, align the title of a slide?
(a) Left (b) Right
(c) Center (d) Justify
8. Which option will you use to change the colour of the text?
(a) Font Color (b) Font
(c) Highlight Color (d) Format
9. A _______ is an arrangement of cells in a horizontal manner.
(a) column (b) row
(b) cell (c) worksheet
10. Match the columns, and then, choose the correct answer.
1. Grid of horizontal rows and vertical columns A. Row
2. Horizontal arrangement of cells numbered 1, 2, 3, 4 B. Workbook
3. Where rows and columns meet or intersect C. Columns
4. Which contains one or more worksheets D. Cell
5. Vertical arrangement of cells named A, B, C, D E. Worksheet

Practice this following questions:-

1. Describe open a spreadsheet?
2. How to protect spreadsheet with a password?
3. explain how to create a new presentation?
4. Describe save a presentation?
5. How to open and close a presentation?
6. explain how to print presentation slides?