General objective

 To develop a computerize system to automate the agent and client

department for various purposes.
 To automate manual calculations and easy retrieval of stored data.
 To provide a secure, user-friendly, and efficient database system for the
management, agents, and customers of the agency.
 To increase productivity and reduce the chances of errors.

Specific objective

1. Develop an computerized system that automates task assignment,

communication, and data management in the agent and client department,
improving overall efficiency and effectiveness.
2. Implement automated calculations within the computerized system to
eliminate manual errors and enhance accuracy in financial calculations, data
analysis, and performance metrics.
3. Create a secure and user-friendly database system to store and organize
agency-related information, enabling easy retrieval and efficient data
management.
4. Enhance the security measures of the computerized system to protect sensitive
data from unauthorized access, data breaches, and security threats.
5. Design an intuitive and user-friendly interface for the computerized system,
ensuring ease of use for both agency staff and clients.
6. Conduct thorough testing and debugging of the computerized system to ensure
stability and reliability in day-to-day operations.
7. Provide comprehensive training and support to agency personnel for effective
utilization of the computerized system.
8. Regularly monitor and evaluate the computerized system's performance,
gathering feedback to identify areas for improvement and implement necessary
updates or enhancements.

Significance of the Project for the Insurance Company:

The project holds significant importance for the insurance company as it offers
the following benefits:

1. Centralized Data Storage: The new system provides centralized data storage,
allowing authorized personnel easy access to information. This streamlines data
management and improves data accessibility and organization.

2. Automation of Routine Tasks: The system automates tasks such as data entry
and record keeping, reducing the workload of employees. This improves efficiency
and accuracy by eliminating manual errors.

3. Transformation of Data Handling Methods: The project replaces manual

methods with a modern approach managed by a Database Management System
(DBMS). This improves data integrity, security, and retrieval, enhancing overall
operational efficiency.

4. Enhanced Productivity and Efficiency: By centralizing data, automating tasks,

and embracing modern methods, the project boosts productivity and efficiency. It
enables quick access to accurate information, streamlined processes, and
improved customer service, leading to higher customer satisfaction.
LIMITATION
Limitations of the Insurance Company Project:

• Scope: This project focuses on specific areas of the insurance company's

operations, such as centralized data storage, automation of routine tasks, and
transformation of data handling methods. It may not cover all aspects of the
company's operations, such as claims processing, underwriting, or customer
service.

• Data Integration: The project's success relies on integrating data from various
sources within the company. Challenges may arise in consolidating data from
different systems or formats, potentially impacting the accuracy and
completeness of the integrated data.

• System Compatibility: The new system may need to interface with existing
legacy systems or third-party computerized systems used by the insurance
company. Compatibility issues or limitations in data exchange and integration
between systems may arise and require additional effort for seamless integration.

• Training and Adoption: Introducing a new system requires proper training and
change management to ensure smooth adoption by employees. Limited training
resources or resistance to change may impact the successful implementation and
utilization of the system.

• Cost and Resources: Budget constraints or limited resources may affect the
project's scope, timeline, and the ability to invest in advanced technologies,
leading to potential limitations in functionality, scalability, or performance of the
system.
• Security and Privacy: While the project aims to enhance data security, it is
essential to acknowledge that no system is entirely immune to security breaches.
Adequate measures need to be implemented to safeguard sensitive information
and protect against potential cybersecurity threats.

It is crucial to address these limitations proactively and devise strategies to

mitigate their impact to ensure the successful implementation and operation of
the project within the insurance company.
METHODOLOGY
Methodology for the Insurance Company Project:

1. Requirement Analysis: Conduct a thorough analysis of the insurance company's

requirements, workflows, and processes. Identify the specific tasks and
functionalities that need to be automated and streamlined.

2. System Design: Based on the gathered requirements, design the database

structure and architecture. Define the data models, relationships, and entities
that will be incorporated into the database system. Ensure the design aligns with
the goal of providing a secure, user-friendly, and efficient platform.

3. Database Development: Develop the database system using a suitable

Database Management System (DBMS). Create tables, define fields and data
types, and establish relationships among different data entities. Implement
security measures to protect sensitive data and ensure data integrity.

4. Data Migration: If applicable, plan and execute the migration of existing data
from legacy systems or manual records to the new database system. Develop a
data migration strategy to ensure data accuracy and completeness during the
transition.
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current system
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current system
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current system
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current system
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current system
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direct
11 | P a g e
3.0 Introduction
A) Methods used to
collect data.
Direc

5. Testing and Quality Assurance: Perform rigorous testing to validate the

functionality, performance, and reliability of the database system. Test various
scenarios, stress test the system, and identify and address any bugs or errors.
Ensure data is accurately captured, stored, and retrieved.

6. User Training and Documentation: Provide comprehensive training to insurance

company personnel on how to effectively use the database system. Develop user
manuals and documentation to assist users in navigating the system and
troubleshooting common issues.
7. Deployment and Integration: Deploy the database system on a secure server or
cloud platform. Integrate the system with any existing software orcomputerized
systems used by the insurance company, ensuring seamless data exchange and
interoperability.

8. Maintenance and Upgrades: Establish a maintenance plan to address any

system issues, perform regular backups, and implement security updates.
Continuously monitor the system's performance and scalability, making necessary
upgrades or modifications as required.

Direct Observation - used

this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current syste
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current syste
Direct Observation - used
this method to get the
right information about
the existing
organizations and how
the existing system
works.
Interview – through
interviewing the
customers, the manager
and the employees we
get enough and reliable
data which is important
because we know what to
do in the
project.
Document analysis - we
analyzing the manual
resources of the
organization how the
current syste
Direct Observation - used this method to get the right information about the
existing organizations and how the existing system works.
Interview – through interviewing the customers, the manager and the employees
weget enough and reliable data which is important because we know what to do
in theproject.
Document analysis - we analyzing the manual resources of the organization how
the current system
B) Implementation
Method
Methodology for
implementing an
insurance management
system are:
• Requirements
gathering and analysis: In
this stage, the project
team gathers and
analyzes the
requirements of the
insurance company or
organization. This
includes
understanding the
business processes, data
requirements, and
functional requirements
of the syste
B) Implementation Method
Methodology for implementing an insurance management system are:•
Requirements gathering and analysis: In this stage, the project team gathers and
analyzes the requirements of the insurance company or organization. This
includes understanding the business processes, data requirements, and functional
requirements of the system