Terms of reference (TOR)

Consultancy service for Design and Implementation of a Training Program on

All Disaster Phases and Integrating into University Curricula

1. Background

Ethiopia, Africa's second most populous nation with over 125 million inhabitants, is highly
susceptible to a range of natural and human-induced disasters, including droughts, floods,
landslides, epidemics, and conflicts. While droughts historically posed the greatest threat, the
frequency and severity of floods have intensified in recent years due to climate change.

Building upon the 2013 Ethiopian Disaster Risk Management (DRM) Policy, a paradigm shift
towards a holistic, proactive, and multi-sectorial DRM approach has been initiated. However, a
training needs assessment conducted in collaboration with ADPC in October 2021 revealed
significant gaps in training evaluation, quality, documentation, and knowledge management.
These shortcomings are due to factors such as limited DRM expertise, high staff turnover, weak
institutional coordination, and inadequate training infrastructure.

On the other hand, the integration of DRM into Ethiopian universities is also limited and needs
further improvement and strengthening. Even though few Universities like Bahir Dar University
have a good background on DRM Integration, in most of Universities there are gaps like Lack of
comprehensive DRM courses, Lack of qualified DRM faculty, Limited collaboration with
government agencies and NGOs, and Lack of interdisciplinary collaboration. For instance,
research conducted on DRM integration in agricultural universities reveals curricular gaps in the
inclusion of basic DRM concepts and principles (FAO, 2016).

To address these challenges, the Ethiopia Disaster Risk Management Commission (EDRMC)
and the World Bank-funded Flood Management Project (FMP) aim to design and implement a
comprehensive training program focusing on pre-, during, and post-disaster phases. This
initiative involves developing and testing essential training materials, including training
curriculum, Trainer guides, handouts, case studies and presentations.

The Flood Management Project (FMP) aims to bolster Ethiopia's institutional capacity for
Disaster Risk Management (DRM) and flood risk mitigation in targeted basins. One of its four
components focuses on strengthening institutional and coordination capacity for DRM. Led by
the EDRMC, this component seeks to enhance the implementation of the newly revised DRM
policy, which emphasizes integrating DRM into development plans and programs across key
Government structures at all levels. The Government of Ethiopia has prioritized four key areas:

a) Strengthening federal and regional DRM coordination and mainstreaming DRM in key
sectors;
b) Investing in emergency preparedness and response (EP&R);

1
 c) Strengthening disaster risk financing (DRF); and
d) Raising disaster risk awareness. To advance these priorities, particularly in strengthening
federal and regional DRM coordination and mainstreaming, the FMP will provide
financial support for various activities.

To this end, the EDRMC invites qualified consultants to undertake the assignment outlined in
this Terms of Reference (TOR).

2. Objective

The major objective of this assignment is to Design and Implement a Training Program on All
Disaster Phases and Integrating into University Curricula.
Specific Objectives:
 To develop and deliver a series of training sessions and related activities on the phases of
DRM, including preparedness, response, recovery, and mitigation, to key DRM personnel
and various stakeholders including government officials, community leaders, and NGO
representatives.
 To enhance the capacity of key DRM personnel to effectively perform pre-disaster, early
warning, emergency response, and recovery functions, while simultaneously increasing
awareness among various stakeholders.
 To conduct a thorough assessment of the university’s existing DRM capabilities,
identifying gaps and areas for improvement.
 To integrate DRM courses in to University Curricula.
 To strengthen the capacity of faculty members (University) to effectively teach DRM-
related courses.

3. Scope of Service
The consultant(s) will be responsible for the following tasks:

I. Training Needs Assessment:

 Review existing training needs assessments on DRM conducted by various partners,

such as ADPC, and research on integrating DRM into university curricula done by
scholars and partners, to assess their applicability to the current project and identify
the specific training requirements of the target audience.
 Engaging with stakeholders to understand their current capacity and gaps in DRM
knowledge and skills.
 Assess the selected university’s capacity to deliver practical DRM training,
identifying gaps and areas for improvement to enhance expertise and institutional

2
 II. Training Curricula Development for EDRMC:

 Designing comprehensive training curricula covering all phases of DRM.

 Developing training materials, including Trainers guide (manual), presentations,
handouts, case studies, and practical exercises.
 Ensuring the training content is tailored to the local context and addresses the identified
needs.
 Ensure that the training materials and content are optimized for digital platforms, making
them user-friendly and easily accessible in electronic formats.
 Conduct stakeholder consultation on draft training curricula and revise based on gathered
inputs.

III. Integrating DRM into University Curricula

 Review relevant university curricula to identify opportunities for integrating DRM

concepts.
 Conduct a serious consultation with Universities and other stakeholders.
 Develop a comprehensive training program that covers all disaster phases and Integrate
DRM content in relevant university curricula.

 Create or modify curriculum materials (e.g., course outlines, curricula, lessons) to

incorporate DRM content.
 Conduct stakeholder consultation on draft training curricula and revise based on gathered
inputs.

IV. Training Delivery:

 Organizing and delivering initial training sessions to the Federal, Regional and Zonal
DRM key staffs and identified stakeholders.
 Provide Master Training (Training of Trainers) Program for selected University’s
Academic Staff to equip them to deliver the training and institutionalize DRM with in
their Institution.
 Utilizing interactive and participatory training methods to engage participants.
 Conducting both in-person and virtual training sessions as required.

V. Trainer Capacity Building:

 The consultant conducts TOT training sessions to build capacity within the organization.
Subsequently, the organization can take over the delivery of subsequent training sessions
with ongoing support from the consultant.

3
  Knowledge transfer: The consultant shares expertise, methodologies, and best practices
with the trainers.

VI. Post-Training Support:

 Providing follow-up support to participants to ensure the application of knowledge and

skills acquired during the training.
 Developing a post-training evaluation framework to assess the impact of the training.

VII. Reporting:

 Preparing detailed reports on the training activities, including participant feedback and
recommendations for future training needs.

4. Deliverables & Timelines

The consultant(s) will be expected to deliver the following:
Deliverables to timeline Matrix
Deliverable Timeline after
signing of contract
Inception Report detailing the work plan and methodology to ensure 2 Weeks
timely execution of the assignment.
Training Needs Assessment Report 4 Weeks
Relevant university’s existing DRM curricula Review and 6 weeks
Stakeholder consultation Report
Draft comprehensive training program designed, including Training 12 Weeks
Curricula and Materials for EDRMC and Universities
Stakeholder consultation report on draft training curricula and 13 Weeks
materials
Final comprehensive training program designed, including curricula 15 Weeks
and materials for EDRMC
Final comprehensive training program designed and Integrated DRM 18 Weeks
content in relevant university curricula and training materials.
Training Sessions for EDRMC and Stakeholders 20 Weeks
Training Sessions for Universities faculty members 22 Weeks
Training sessions, Post Training Evaluation and Post-Training 24 Weeks
Support Report
Total weeks 24 weeks

5. Payment Schedule

The payment schedule shall be the following:

4
  First Payment - 15 % of the lump sum amount shall be paid upon approval of the Final
Inception Report that incorporates comments from the client and includes revised
methodology, work program and schedule of stakeholder consultations, the client will
provide comments on the draft inception report within seven (7) days from report
delivery.
 Second Payment – 20% of the lump sum amount shall be paid upon submission and
acceptance of the Training Needs Assessment Report, Relevant university’s existing
DRM curricula Review and Stakeholder consultation Report and draft comprehensive
training program designed, including curricula and materials, the client will provide
comments on the draft inception report within ten (10) days from report delivery.
 Third Payment – 35% of the lump sum amount shall be paid upon Stakeholder
consultation report on draft training curricula and materials, Final comprehensive training
program designed, including curricula and materials for EDRMC, Final comprehensive
training program designed and Integrated DRM content in relevant university curricula
and training materials, Training Sessions delivery for EDRMC and Stakeholders, the
client will provide comments on the draft inception report within ten (10) days from
report delivery.
 Fourth and Final Payment – 30% of the lump sum amount shall be paid upon submission
and acceptance of Training Sessions for Universities faculty members, Training sessions,
Post Training Evaluation and Post-Training Support Report, the client will provide
comments on the draft inception report within five (5) days from report delivery.

6. Contract Duration
The duration for the consultancy service will be 6 months (24 weeks).

7. Team composition and Staff Qualification

The consulting team should have the following qualifications, experience, and team composition.
The work is expected to take 6 months, while the expected time to be spent by each team
member is specified below. The firms are encouraged to propose their own team structure and
composition. The following table has been developed as guidance:

5
 Table 1: The estimated key staff positions with requirements:
Position Number Educational Requirements Experience and Skills required Person-
month input
Team Leader 1 A minimum of M.Sc. or MA Disaster General Experience (6 months)
Risk Management, Climate change The Team Leader shall have 10 years’ of general
science, Project management, experience.
Education, and Adult Education studies. Specific Experience
 5 years of previous leadership of multi-
disciplinary (Disaster Risk Management, DRM
Capacity Building, and related field of studies)
consultancy teams as a Team Leader or Project
Manager/Director is essential.
 Experience in developing training materials and
curricula, preferably in disaster management or
related fields.
 Familiarity with the Ethiopian context and DRM
landscape
Skills/ knowledge
 Able to manage and coordinate the works of a
group of specialists in diverse fields.
 Ability to work effectively with government
representatives, research institutions,
development partners and other stakeholders.
 Strong instructional design skills, subject matter
expertise, and ability to translate complex
information into understandable training
materials.

6
Position Number Educational Requirements Experience and Skills required Person-
month input
Training 1 • A minimum of MA or M.Sc. Degree General Experience (3 months)
Curriculum Education, Adult Education, or a related 6 years of proven experience in developing training
Developer field with a focus on curriculum materials and curricula and related field.
development. Specific Experience
• 5 years’ experience in developing training
materials and curricula, preferably in disaster
management or related fields.
• Previous or on-going similar work experience in
similar task constitutes an advantage.
Skills/ knowledge
• Ability to work in a group of specialists on diverse
fields and other stakeholders.
• Strong instructional design skills, subject matter
expertise, and ability to translate complex
information into understandable training materials.
Disaster Risk 1 A minimum of MSc or MA in Disaster General Experience (3 months)
Management Risk management, Climate change The specialist shall have 6 years’ experience in
Specialist science and Environmental Sciences. disaster risk management and climate change related
(Trainer) works.
Specific Experience
• Extensive experience in conducting training
workshops and facilitating group discussions.
• Familiarity with the Ethiopian context and DRM
landscape
Skills/ knowledge
• Excellent communication and interpersonal skills,
ability to engage participants, and knowledge of

7
Position Number Educational Requirements Experience and Skills required Person-
month input
adult learning principles.
• Ability to work effectively with government
representatives, research institutions, development
partners and other stakeholders.
Capacity 1 A minimum of MSc or MA Degree in General Experience (2 month)
Building Expert Social Sciences, Adult Education, 4 years relevant professional work experience
Pedagogy, Human Resources including at policy level in public sector, NGOs,
Management, Psychology or related Consultancy, or other international organizations in
disciplines skill training, management training,
Specific experience
3 years’ in development of training materials, design
and implementation of training activities.
Skills/ knowledge
• Ability to work in a group of specialists on diverse
fields and other stakeholders.
• Skills and competence to collate, harmonize,
synthesize, and draft technical reports
Urban Planner 1 At least a postgraduate degree in Urban General Experience (1 months)
Planning, Public Administration and • At least 5 years of general proven practical
related fields experience.
Specific Experience

 At least 4 years’ experience in urban planning,

preferably in the DRM context or development
sector.
 previous or on-going similar work experience

8
Position Number Educational Requirements Experience and Skills required Person-
month input
Skills/ knowledge
• Proficiency in data analysis, report writing, and use
of evaluation software.

Agricultural 1 At least a postgraduate degree in Rural General Experience (2 month)

Specialist Development, Plant Science, Animal • At least 5 years of general proven practical
Science, NRM and related fields experience.
Specific Experience

 At least 4 years’ experience in Agriculture,

preferably in the DRM context or development
sector.
 previous or on-going similar work experience
Skills/ knowledge
• Proficiency in data analysis, report writing, and use
of evaluation software.

Public Health 1 At least a postgraduate degree in Health General Experience (1 month)

Specialist Officer, Public Health, Environmental • At least 5 years of general proven practical
Health and related fields experience.
Specific Experience

 At least 4 years’ experience in public health

protection, environmental health activities
preferably in the DRM context.

9
Position Number Educational Requirements Experience and Skills required Person-
month input

 previous or on-going similar work experience

Skills/ knowledge
• Proficiency in data analysis, report writing, and use
of evaluation software.

Hydrologist 1 At least a postgraduate degree in General Experience (2 month)

Hydrology, Water Engineering, Climate • At least 5 years of general proven practical
Change, Environmental Sciences and experience.
related fields
Specific Experience

 At least 4 years’ experience in Flood Risk

Management, Climate Change, Environmental
Protection, and related activities.
 previous or on-going similar work experience
Skills/ knowledge
• Proficiency in data analysis, report writing, and use
of evaluation software.

10
 8. Reporting and Responsibility

The consultant will be responsible for the implementation of the complete terms of reference and
will directly report to the EDRMC Project Coordination Unit Leader of the Flood Management
Project.

9. How to apply
Interested candidates can submit a Technical and Financial proposal with the completed
application form, qualification of consulting team, renewed license, copy of
credentials/certificate(s), and testimonial (s) together with a cover letter to organizational email
address or in hardcopy to EDRMC Ethiopia office at Nifas silk Lafto sub city, EDRMC New
Building 1st floor, Addis Ababa, Ethiopia.

ChatGPT 4 | DeepSeek | Midjourney, [2/7/2025 11:54 PM]

▎Technical Proposal for Consultancy Service on Design and Implementation of a
Training Program on All Disaster Phases and Integrating into University Curricula

▎1. Introduction

The consultancy service aims to address the critical gaps in disaster risk
management (DRM) training and its integration into university curricula in
Ethiopia. This proposal outlines our approach to designing and implementing a
comprehensive training program that encompasses all disaster phases—
preparedness, response, recovery, and mitigation.

▎2. Background and Context

Ethiopia is vulnerable to various natural and human-induced disasters,

necessitating a robust DRM framework. The Ethiopian Disaster Risk Management
Commission (EDRMC) and the World Bank-funded Flood Management Project
(FMP) recognize the need for improved training and integration of DRM into
11
educational institutions. The findings from the training needs assessment
conducted by ADPC highlight significant gaps that this proposal seeks to address.

▎3. Objectives

▎3.1 Major Objective

To design and implement a comprehensive training program on all disaster phases

and integrate DRM into university curricula.

▎3.2 Specific Objectives

• Develop and deliver training sessions on DRM phases to key personnel,

including government officials, community leaders, and NGOs.

• Enhance the capacity of DRM personnel for effective pre-disaster preparedness,

early warning systems, emergency response, and recovery functions.

• Increase awareness and knowledge of DRM among various stakeholders.

▎4. Methodology

▎4.1 Needs Assessment

• Conduct a detailed needs assessment with stakeholders to identify specific

training requirements.

• Analyze existing curricula in selected universities to identify gaps in DRM

content.

▎4.2 Curriculum Development

• Develop a comprehensive training curriculum covering all disaster phases.

12
• Create specialized modules for different stakeholder groups (government
officials, community leaders, NGOs).

• Ensure the curriculum aligns with national DRM policies and international best
practices.

▎4.3 Training Materials Development

• Prepare training materials such as Trainer Guides, handouts, case studies,

presentations, and evaluation tools.

• Incorporate practical examples relevant to Ethiopian contexts.

▎4.4 Training Delivery

• Organize a series of training sessions, workshops, and seminars across various

regions.

• Utilize a participatory approach to engage participants actively.

• Implement a blended learning approach combining in-person sessions with online

resources.

▎4.5 Integration into University Curricula

• Collaborate with selected universities to integrate the developed DRM curriculum

into their existing programs.

• Provide support in training faculty members on the new curriculum.

▎4.6 Monitoring and Evaluation

• Establish indicators for assessing the effectiveness of training sessions.

• Conduct pre-and post-training evaluations to measure knowledge gains.

13
• Gather feedback from participants for continuous improvement.

▎5. Project Timeline

| Activity | Duration |
|-----------------------------------------|-------------------|
| Needs Assessment | Month 1 |
| Curriculum Development | Months 2-3 |
| Training Materials Development | Month 4 |
| Training Delivery | Months 5-6 |
| Integration into University Curricula | Months 7-8 |
| Monitoring and Evaluation | Ongoing |

▎6. Team Composition

The consultancy team will comprise experts in disaster risk management,

curriculum development specialists, experienced trainers, and monitoring
evaluation professionals. Each team member will bring relevant expertise to ensure
the successful implementation of the project.

▎7. Budget Estimate

ChatGPT 4 | DeepSeek | Midjourney, [2/7/2025 11:54 PM]

The financial proposal is detailed below, including costs associated with personnel,
materials, logistics, and other expenses.

▎7.1 Personnel Costs

| Role | Number of Days | Rate per Day (USD) | Total Cost (USD) |
|-------------------------------|----------------|---------------------|-------------------|
| Project Manager | 30 | 300 | 9,000 |
| DRM Expert | 40 | 250 | 10,000 |
| Curriculum Developer | 30 | 200 | 6,000 |
| Trainer | 60 | 150 | 9,000 |
14
| ME Specialist | 20 | 250 | 5,000 |
| Total Personnel Costs | | | 39,000 |

▎7.2 Training Materials

| Item | Quantity | Unit Cost (USD) | Total Cost (USD) |

|-------------------------------|----------------|----------------------|---------------------|
| Trainer Guides | 100 | 10 | 1,000 |
| Handouts | 500 |2 | 1,000 |
| Case Studies | 50 | 15 | 750 |
| Presentations |- |- | Included in Personnel|
| Total Materials Cost | | | 2,750 |

▎7.3 Logistics and Miscellaneous Costs

| Item | Estimated Cost (USD) |

|-------------------------------|-----------------------|
| Venue Rental | 1,500 |
| Travel Expenses | 2,000 |
| Refreshments | 1,000 |
| Miscellaneous Expenses | 500 |
| Total Logistics Cost | 5,000 |

▎Total Project Cost

Total Cost = Personnel Costs + Materials Cost + Logistics Cost

Total Cost = $39,000 + $2,750 + $5,000 = $46,750

▎Conclusion

This proposal outlines a structured approach to enhancing Ethiopia's disaster risk

management capabilities through targeted training and curriculum integration. By
addressing existing gaps in knowledge and skills among key stakeholders and
educational institutions, we aim to contribute significantly to building a resilient
society capable of effectively managing disasters.
15
We look forward to the opportunity to collaborate with EDRMC and other
stakeholders in this vital initiative.

---

Please note that this proposal is a template and should be tailored further based on
specific insights or requirements from the EDRMC or other stakeholders involved
in the project.

▎Explanation of Participants and Training Framework

▎Interactive and Participatory Training Methods

▎Expected Outcomes Deliverables

1. ChatGPT 4 | DeepSeek | Midjourney, [2/8/2025 12:24 AM]

• Presentations: V

▎Conclusion

The proposed training program aims to build a sustainable framework for disaster
risk management education in Ethiopia by equipping university staff and
community stakeholders with essential skills and knowledge. By utilizing
interactive methods and tailoring content to local contexts, this initiative seeks to
foster a culture of preparedness and resilience across various sectors. The
collaboration between consultants, academic institutions, and policymakers will
ensure that disaster risk management is effectively integrated into educational
frameworks and community practices.

16