SILIGURI INSTITUTE

OF TECHNOLOGY

A Project Report on:

University Management System

Submitted By:
Ritam Kumar Kundu
Rajendra Nath Murmu
Akash Mahanta
Anup Majumdar

In partial fulfillment and requirement of 5th semester BCA Minor Project

Under the Guidance of:

___________________________________________________________
 CERTIFICATE

This is to certify that this report on “ University Management

System” embodies the original work done by the team of
friends assigned on this particular project for the fulfillment of
the Minor Project in the 5th semester of BACHELOR OF
COMPUTER APPLICATION as assigned by SILIGURI
INSTITUTE OF TECHNOLOGY under MAULANA ABUL
KAMAL AZAD UNIVERSITY OF TECHNOLOGY in the
academic year of 2020-2023.

Signature of the group members:

Name Roll No. Signature

Ritam Kumar Kundu 33401220074 __________________

Rajendra Nath Murmu 33401220077 __________________
Akash Mahanta 33401220057 __________________
Anup Majumdar 33401220018 __________________

_________________________________
Signature of the Guide
 ACKNOWLEDGEMENT

We are highly indebted to Surojit Dutta for his guidance and

constant supervision as well as for providing necessary
information regarding the project & also for their support in
completing the project.

We would like to express our gratitude towards parents &

member of Siliguri Institute of Technology for their kind co-
operation and encouragement which helped us in completion of
this project.

Our thanks and appreciations also towards our friends in

developing the project and people who have willingly helped us
out with their abilities.
 Abstract

The management of student related information in an educational

institute gets more tedious and takes a lot more elbow grease with
every passing year as all systems in today’s world are being
computerized. When the number of records increased, it is a tedious
job to maintain the information of each student in the existing manual
system. Maintaining the records manually leads to error prone and
required more manpower and it consumes more time for processing the
records. So there is a need for an automated system for managing such
information.
University Management System provides a simple interface for
maintenance of student information. It can be used by educational
institutions or colleges to maintain the records of students easily. It
deals with all kind of student information, academic reports, college
details, course details, curriculum, batch details, score management and
other resource related details too.This system may be used for
monitoring attendance for the college. Students as well as staffs logging
in may also access or can be searching any of the information regarding
college.
This system (UMS) is being developed for an engineering college
to maintain and facilitate easy access to information. For this the users
must be registered with the system after which they can access as well
as modify data as per the permissions given to them. For a given
student/staff (technical/Non-technical) can access the system to either
upload or download some information from the database.
 Table of Contents

1. Introduction
 Overview
 Objective

2. Feasibility Study
 Technical Feasibility
 Operational Feasibility

3. System Requirement Specification

 Functional Requirement
 Hardware Requirement
 Software Requirement

4. System Design
 Introduction
 E-R Diagram
 Data Flow Diagram
 Data Dictionary ( Table Structure )

5. Screenshots
6. System Testing and Implementation
7. Conclusion
8. Future Scope
9. References
 INTRODUCTION
UNIVERSITY MANAGEMENT SYSTEM is a website created
specifically for the university to manage college, faculty &
students through digitally. This method will help universities to
enhance scope of operations by decreasing the labour cost
involved. The technology also enables for the quick and easy
management of an online giving assignments student data entry
that users can explore and use his daily college works from with
just a few mouse clicks.

OBJECTIVE
UNIVERSITY MANAGEMENT SYSTEM [UMS] deals with the
maintenance of university, college, faculty, student
information within the university. This project of UMS involved
the automation of student information that can be
implemented in different college managements.
The project deals with retrieval of information through an
interface or campus wide portal using database. It collects
related information from all the departments of an
organization and maintains files, which are used to generate
reports in various forms to measure individual and overall
performance of the students.
 FEASIBILITY STUDY
The feasibility of the project is analyzed in this phase and business
proposal is put forth with a very general plan for the project and
some cost estimates. During system analysis the feasibility study of
the proposed system is to be carried out. This is to ensure that the
proposed system is not a burden to both the public and the company.
For feasibility analysis, some understanding of the major
requirements for the system is essential. Three key considerations
involved in the feasibility analysis are:
 Technical Feasibility :
This study is carried out to check the technical feasibility i. e. the
technical requirements of the system. Any system developed must
not have a high demand on the available technical resources. This
will lead to high demands being placed on the client. The developed
system must have a modest requirement, as only minimal or null
changes for implementing this system.

 Operational Feasibility :
The aspect of study is to check the level of acceptance of the system
by the user. This includes the process of training the user to use the
system efficiently. The user must not feel threatened by the system,
instead must accept it as a necessity. The level of acceptance by the
users solely depends on the methods that are employed to educate
the user about the system and to make him familiar with it.
 SYSTEM REQUIREMENT
SPECIFICATION

 Functional Requirement of the System

Being a web-based solution the first and foremost thing that starts
acquiring importance in this project is the way the complete package
needs to be configured. Web-based solutions by virtue of their
designs are mostly thin client solutions (unless they are heavy on
DHTML). To run this kind of a solution properly it is necessary that
the Server configurations are properly worked out. It is the server
that will have to ultimately scale up as and when the numbers of
users start increasing.

 HARDWARE REQUIREMENTS
The minimum Hardware requirements for the application to run
smoothly should have the following configuration:

Processor Intel Core i3

RAM 4GB or more
HDD 3GB or more

 SOFTWARE SPECIFICATIONS
The minimum software requirements are as follows:

Operating System Windows 7,8 and upwards

Database MySQL
User Interface Design HTML, CSS, JS
Language Used JAVA, Servlet, JSP Language
Web Browser Mozilla, Google Chrome, OPERA
Working IDE Visual Studio Code
 System Design
 Introduction

This system provides guidance to the admin to keep track of each

student. The admin have the access to the database of system .In an
educational institute management is crucial thing. So in order to
reduce the efforts of staff we are introducing our system. The system
comes on with much functionality like notice providing, providing
syllabus, sharing assignment etc. It provides a additional feature
newlines that helps the student to get department newlines and
reports (achievements, toppers). It also provide the attendance
taking feature so that manual work is reduced. This system is
paperless system. System provides functionality for student to
application where in admin can manage ,student can access uploaded
notes, course details. Overall manpower and reduces the time
required.

 E-R Diagram
 Data Flow Diagram

 DATA DICTIONARY
The logical characteristics of current system data stores including
both user’s and admin’s name, email, username, phone number,
address password 6identifies process where the data are used and
where immediate access to information required, Serve as the basis
for identifying database requirements during system design.
Uses of Data Dictionary:

 To manage the details in large systems.

 To communicate a common meaning for all system elements.
 To document the features of the system.
 To facilitate analysis of the details in order to evaluate
characteristics and determine where system changes should be
made.
 To locate errors and omissions in the system.
 SCREENSHOTS

 CHOOSE USER PAGE

This is a page where you can see 3 pictures Admin, Faculty & Student.
By clicking on any picture it will redirect you that login page.

 ADMIN LOGIN PAGE

This is the simple login page for the admin. They can login by
entering their registered username and password. Admin can Create,
Read, Update and Delete in database.

 ADMIN DASHBOARD PAGE

Here admin can send notice to all. Add student, subject, course etc.
3.4 TEACHER LOGIN PAGE
This is the simple login page for the Faculty. They can login by
entering their registered username and password.

3.5 TEACHER DASHBOARD PAGE

Here teachers can see notice from admin and send notice to students
only. Give marks etc.
 STUDENT LOGIN PAGE
This is the simple login page for the Student . They can login by
entering their registered username and password.

 STUDENT DASHBOARD PAGE

Here students can see notice from admin and faculty.

 FEATURES
ADMIN

 Admin can send notice to all.

 Admin can add courses.

 Admin can add students.

 Admin can add subjects.

 Admin can add faculties.

FACULTY
 Faculty can send notice to students.

 Faculty can see notice from admin.

 Faculty can give assignments to students.

USERS

 Student can view notices from admin.

 Student can view notices from faculty.

 Student can see assignments that given by faculty.

SYSTEM TESTING AND IMPLEMENTATION

System Testing is an important phase. Testing represents an

interesting anomaly for the software. Thus a series of testing are
performed for the proposed system before the system is ready for
user acceptance testing.

The primary objective for test case design is to derive a set of tests
that has the highest livelihood for uncovering defects in software. To
accomplish this objective two different categories of test case design
techniques are used. They are -
 White box testing.
 Black box testing.

White-box testing:

White box testing focus on the program control structure. Test cases
are derived to ensure that all statements in the program have been
executed at least once during testing and that all logical conditions
have been executed.

Block-box testing:

Black box testing is designed to validate functional requirements

without regard to the internal workings of a program. Black box
testing mainly focuses on the information domain of the software,
deriving test cases by partitioning input and output in a manner that
provides through test coverage. Incorrect and missing functions,
interface errors, errors in data structures, error in functional logic
are the errors falling in this category.
 CONCLUSION
The project “University Management System” is a system for
university to manage a university teacher and students digitally
through our website. Admin can add Student, Course, Teacher,
Subject, notice to all. Teacher can see notice from admin and send
notice and assignment to student . End user (Student) can see his
assignments, see notices, etc. using the website. This application can
decrease usage of papers, use less time consuming, simple and user
friendly.

FUTURE SCOPE

 RISK INVOLVED IN THE EXISTING SYSTEM

Present System is time-consuming and also results in lack of getting

inefficient results. Some of the risks involved in the present system
can be as follows:
During the entrance of marks and attendance, if any mistake is done
at a point, then this becomes cumulative and leads to adverse
consequences. If there is any need to retrieve results it may seem to
be difficult to search.

 PROPOSED SYSTEM:

UNIVERSITY MANAGEMENT SYSTEM makes management to get the

most updated information always by avoiding manual accounting
process. This system has the following functional divisions:

 Administrator

 User (Students / Faculties /Department Staff)

 University Administrator has the functionality of registering
new colleges and courses. He has the rights of creating department,
allocating courses to departments, creating faculties, students and
allocating subjects to faculties and modifications in the data entered
by the user can also be done by the college administrator.
User of this may be faculty or students or department staff.
Faculty has the facility of entering the marks and attendance of the
students. Students can check their marks and attendance but there is
no chance of modifications. Department staff can maintain records
respective to their roles.
Reports must be generated for the existing data i.e. for
attendance and marks of the students, which are used to assess the
performance of the students. These reports should be viewed by the
faculty and user

REFERENCES
1. https://www.w3schools.com/
2. https://getbootstrap.com/