DELHI WORLD PUBLIC SCHOOL

Manendragarh MCB 497442

Name :Garima Jagte

Class: X,

Section : EKLAVYA

Subject : IT , Libre Office Writer

Libre Office
Calc
Libre Office Base
 Writer :
Styles
A style is a predefined combination of various formatting features, like font style,
colour, and size that is applied to the secret text in a document to quickly change its
appearance.
When you apply a style, you apply a group of formatting effects together in one
simple step that makes the text effective and readable.

Style Categories
OpenOffice.org provides various styles categories:
• Paragraph Styles are used to change the appearance of a paragraph by
making changes to the text alignment, tab stops, line spacing, and so on.
• Character Styles can be applied block of text inside a paragraph. For
example, they enable you to set the font and size of text, or apply bold and
italic effects.
• Page Style are used for page formatting, such as page size, margins, headers
and footers, borders, and background. In Calc, the page style include the
sequence for printing sheets also.
• Frame Style are used to format graphic and text frames, including text
wrapping, borders, background, and columns.
• List Style are used to select, format, and position numbers or bullets in lists.
• Cell Style can be applied to the spreadsheets in calc. This style can include
fonts, alignment, borders, background, number formats (for example,
currency, date, numbers), and cell protection.
• Presentation Styles can be applied to the slide master in an impress
presentation. They mainly affect the three elements of a slide master: the
 background, background objects (such as icon, decorative lines, and text
frames), and the text placed on the slide.
• Graphic Styles can also be applied to the drawings and presentation in
impress. You can apply the style to the graphic elements including text.

Applying Styles
By using any of the following two methods, you can apply styles to the text:
Using the Styles and Formatting Pane
To apply a predefined style using the Styles and Formatting pane, follow
these steps:
• Open a document in writer and type the content.
• Click on the Styles and Formatting icon on the Sidebar.
Or
Click on the format menu and select the Styles and Formatting option. Or
press the F11 key.
• A dockable Styles and Formatting menu will open. Click on the Paragraph
Styles icon if it is not selected, by default.
• Select the text on which the style is to be applied. For example, select the title
of the document.
• Now, scroll through the list of style and double-click on the Title style.
• The selected style will be applied immediately. Similarly, you can apply the
other styles to the selected text.
Using the Fill Format Mode
It may be difficult to make multiple selections first and then apply a style to
the text. In such a situation, you can use the fill format Mode. The Fill Format
Mode allows you to apply a style to many different areas quickly, such as you
can format many scattered paragraphs, words, or other items with the same
style. In other words, the fill format mode copies a style and applied the same
to the other items.
To apply a style using the Fill Format mode, follow these steps:
• Open a document and select a heading in the document.
• Now open the style and Formatting pane and double-click on the style, for
example Heading 1.
• Click on the Fill Format Mode icon available on the top of the styles and
Formatting pane. Writer activates the Fill Format Mode.
• Now, hover the mouse over the headings on which you want to apply the same
style.
• To quite the Fill Format Mode, click again on the Fill Format Mode icon or
press the Esc key.

Inserting Images
In Writer, there are several ways to insert images in a text document. Some of them
are as follows:
Inserting an Image from a File
To insert an image from your computer, follow these steps:
• Position the cursor where you want to insert an image.
• Click on the Insert menu and then select the Picture > From File option.
• The Insert Picture dialog box appears.
• Locate the picture you wish to insert and select it.
• Click on the open button to add it to your document.
Inserting a Scanned Image
If you want to insert a scanned image in a text document, make sure a scanner is
connected to the computer. Writer has a feature to directly call the scanning
application and insert the scanned item into the document as an image.
To insert a scanned image in the document, follow these steps:
• Position the cursor where you want to insert the scanned image.
• Click on the Insert menu and then select Picture.
• A submenu appears. Select Scan > Select Source.
• The select source dialog box opens. Select the scanning source (a scanner that
you want to use to scan an image) from the list available under Source.
• After choosing the device, select Insert > Picture > Scan > Request.
• This will scan an image and open it in the imaging software that allows you to
adjust settings for the image quality, size, and other settings.
• Make the required changes and click on OK.
Inserting an Image using Drag and Drop Method
Drag and Drop refers to selecting an image from a particular location and
dragging and dropping it into the document where required. To do so, follow
this given steps:
• Open the document and move the cursor to the location where you want to
insert thee image.
• Now, locate the image on your computer using the Window Explorer window
(in window 7) or using the File Explorer window (in window 10).
• Select the image and drag it into your document. The image will be inserted
into the document.
Inserting an Image from the Clipboard
Sometimes, you may want to insert an image in your document from any other
previously created document or from other programs. In order to do this, follow
the given steps:
• Open the document in which the image already exists (source document).
• Click on the image and press Ctrl+C to copy it. The image gets copied to the
clipboard.
• Now, open the other document (target document) and place the cursor where
you want to paste the image.
• Press Ctrl+V. The copied image is pasted in the document.

Creating a Template
Creating a Template from a Document
 A template can be created in writer by saving a document with .ott extension. To
create a template of your document, follow these steps:
• Open the document or create a new document.
• While creating a document, add the content that you want to use further. For
example, company logo, copyright statement, and so on. Also, apply the required
formatting.
• Click on the File menu and select Templates > Save.
• The template dialog box appears. All the existing categories of templates are
displayed here.
• Enter a name for the template in the new template text box, for example,
template_new.
• Select the template category in the categories list.
• Click on the OK button. A new template of your document will be saved in the my
template folder.

Using a Template
Let us ow use the template that you have created.
Resetting the Default Template
To reset the default template of OpenOffice, follow these steps:
• Open the Template Management dialog box by clicking on File > Template >
Organize.
• Click on the Commands button and choose the Reset Default Template > Text
document option from the drop-down menu.
• The next time when you create a document by choosing File > New, OpenOffice
will use the default template for that type.
 CALC
Mail Merge
In business as well as personal matters, it is often required to send letters with similar
information to different people. The letters require the name and address of each
recipient to be printed on the top. Changing the address each time would be a very
long process and a wastage of time and effort.
In such a case, you can use the Mail Merge feature of writer. It enables you to quickly
create and print multiple copies of a document, mailing labels, and so on.
Creating data source
After creating the letter, you need to create the data source using the spreadsheet
or any other data source. Once you create it, you do not have to do it again.
To create the data source using a spreadsheet, follow these steps:
• Open the spreadsheet by clicking on Start > OpenOffice 4.1.11 > OpenOffice >
spreadsheet.
• Here, enter field name in the first row, like Name, Address, and City, and enter
records.
• Now, save the spreadsheet by clicking on File > Save. The save as dialog box
appears. Enter the name in the file name fields as recipients and click on save.

Labels
Labels are Stickers that may contain information related to a product to advertise, a
warning message, instruction for use, cation in use, environmental advice, batch
number, etc.
Creating Labels
To create labels, follow these steps:
• In writer, click on File> New > Labels. The Labels dialog box appears. It has three
tabs: Labels, Format, and Options.
• By default, the Labels tab is selected. Here, choose a database file under database.
For example, select Employee_List. In the Database field, all the registered
database files are listed.
• Select the table from which the data is to be fetched under Table. For example,
select, sheet1.
• Select a field under the database field and click on the button to add it in Label
text box. It will appear, with the database name, then the table name, and then the
field name.
• Choose the brand and type for the label. For example, select Avery A4 in the brand
list box and J8160 Address in the type lost box.
• You can click on the Format tab if you want to adjust the size of the label manually
by changing its width, height, and other settings.
• Ensure that, on the Option tab , the Synchronize contents option is selected.
• You can customise the size of the label that you want to print. Select the user setting
in the type selection box. Click on the Format tab of the Labels dialog box. The
default settings are shown under the format tab. Measure the dimension of your
labels and enter the values into the respective boxes on the left side of the Format
page.
• Save your label template if you intend to use it again by clicking on save.
• The save label Format dialog box appears. Enter the names for your label Brand and
Type. Click OK.
• Now, click on the New Document button. You will see the mail merge label
document with the fields chosen by you instead of data. Notice that there is a small
floating Synchronize labels button.
• Apply some formatting to the first label by using the option on the style and
Formatting toolbar, such as change colour , make the text bold, and so on.
• To apply the same formatting to all the labels, click on the Synchronize labels
button.
• Now, the mail merge labels are created.

Consolidating Data
Consolidating data means combining data from different worksheets into one place.
Calc provide Consolidate feature that allows you to collate the data with minimal
efforts. It selects the content of cells from several worksheets and maintain the
collected data in a master worksheet.

Creating Subtotals
The Subtotals feature of calc is used for generating subtotals from the subgroups of
data. It helps you to manage, analyse, and extract specific information from rows of
deleted data. It is basically used to get the summarised data. It is a good practice to
use the sorted data while applying the subtotals command to it.

‘What IF’ Scenarios

The scenario us an important feature of calc that you use to test the ‘what-if’
questions.
In such a situation, you can create scenarios to calculate and analyse the EMI best
suited to you.
Creating a Scenario
To create a scenario in calc, follow these steps:
• Open the calc worksheet and enter the data.
• Enter the formula =PMT(Interest_Rate/12, NPER, Loan_Amount, 0, Type) in
cell B5.
• Press Enter to get the calculated value.
• Now, select the initial values in the worksheet.
• Click on the Tools menu and then the Scenario option.
• The create scenario dialog box opens.
• In the dialog box, enter a name for the new scenario. For example, enter HDFC
Bank. It is a good practice to use a name that clearly identifies the scenario. This
name is displayed in the Navigator and on the title bar of the scenario on the sheet
itself.
• Enter some information about the scenario in the Comment box or stay with the
default text. This is optional. The text that you enter in Comment box appears in the
Navigator when you click on the scenarios icon and select the desired scenario.
• Deselect the copy back checkbox. Otherwise, it will inadvertently overwrite the
values in the first scenario.
• Click on OK to close the dialog box. The new scenario is automatically activated.
• Change the rate of interest in cell B2 as 0.09 and create a scenario with the name
SBI Bank.
• Similarly, create the other two scenarios for AXIS bank and YES bank with the rate
of interest 0.11 and 0.08, respectively.
• Now, you can compare the best price EMI by easily switching between these
scenarios by using a drop-down arrow, which is available next to the scenario or the
Navigator.

Other ‘What IF’ Tools

Like ‘what if’ scenarios, there are many other ‘what if’ tools in calc, such as Goal
Seek and Solver. These are also used to analyse the data on the basis of different ‘what
if’ conditions. Let us discuss them one by one.
Goal Seek
Goal Seek is a useful tool of calc. It is used to set a goal to find the optimum value for
one or more target variable, given certain conditions. It allows you to try different
values in the formula to arrive at a solution for the input value. For this, you can use
goal seek option under Tools menu to discover what values will produce the result that
you want.
In the other words, goal seek is another ‘what-if’ analysis tool that helps you to obtain
the input value that results in a target value.
Solver
Solver follows the goal seek method to solve equations. It is an elaborated form
of goal seek. The only difference between goal seek and solver is that solver
deals with equation that have multiple unknown variables.
It finds the variable values of an equation according to a set of rules that you
specify describes whether the value in the target cell should be a maximum,
minimum, or approaching the given value.

Recording a Macro
Follow these steps given below to create a macro:
• Open a new spreadsheet.
• Enter numbers into a sheet.
• Select cell A3, which contains the number 3, and copy the value to the clipboard.
• Select the range A1:C3.
• Use Tools > Macros > Record Macro to start the macro recorder. The Record Macro
dialog is displayed with a stop recording button.
• Use Edit > Paste Special to open the Paste Special dialog.
• Set the operation to Multiply and click OK. The cells are now multiplied by 3.
• Click Stop Recording to stop the macro recorder.
• The OpenOffice.org Basic Macros dialog box opens.
• Select the current worksheet. For this example, the current Calc worksheet is
Untitled 1. Existing worksheets show a library named Standard. This library is not
created until the worksheet is saved, or the library is needed, so at this point your
new worksheet does not contain a library. You can create a new library to contain
the macro, but this is not necessary. Figure 2.41 Select the Standard library if it
exists.
• Click New Module. If no libraries exist, then the Standard library is automatically
created and used. In the New Module dialog, type a name for the new module or
leave the name as Module1.
• Click OK to create a module named Module1. Select the newly created Module1,
enter the macro name Paste Multiply and click Save.
• Select the module and name the macro.
• The created macro is saved in Module1 of the Standard library in the Untitled 1
worksheet.
Running a Macro
To run an existing macro, follow these steps:
• Select the Tools menu on the menu bar and choose Macro > Run Macro.
• The Macro Selector dialog box opens. Locate your macro in the library box and
select it. For example, click on United 1 > standard > total.
• Then, select sum feom the Macro name box.
• Click on Run. You can observe that the sum is calculated and displayed in the sheet.

Using a Macro as a Function

A function is a code snippet that executes when you call it. When you invoke a
function, it returns a value. To define a macro as a function, use the keyword
Function. Each function has a name and may have parameters whose value you pass
when you invoke the function.
The following is the syntax to define a simple function without parameters:
Function Function_Name( )
Body of Function
Function_Name = Result
End Function
To create a macro as a function, follow these steps:
• Create a new spreadsheet and save it as Macroasfunction.ods
• Select the tools menu from the menu bar and choose Macros > Organize Macros.
• A submenu appears. Select OpenOffice Basic. This OpenOffice Basic Macros
dialog box opens.
• Click on the Organizer button. The OpenOffice Basic Macros dialog box opens.
• Choose the Libraries tab and select the spreadsheet from the location drop-down to
contain the macro. For example, Macroasfunction.ods.
• Click on the new button. The new library dialog box opens.
• Enter the name for the library, for example Test and click on OK. The new library
name is shown in the library list.
• Select the library name Test and click on the edit button.
• The OpenOffice Basic Text Editor opens. Notice that Calc automatically creates a
module named Module1 and macro named Main.
• Enter the code for Module1 to calculate the sum of first five numbers.
• Save the modified Module1 by clicking on the save button.
• Now, call the macro by entering the function =Five() in the cell B1 of the
spreadsheet Macroasfunction.ods. You will get the sum of the first five numbers.
• Save the spreadsheet and close it. Open the same spreadsheet again.
• Calc will display a warning message.
• You will need to enable macros from Tools > Options > OpenOffice > Security >
Macro Security, or calc will not allow any macros to run inside the document.

BASE
Database
A database is a collection of data which is stored in a systematic manner, i.e., in the
form of tables, so that you can retrieve and manipulate the information quickly and
efficiently from a large set of data. A database consist of one or more tables. A table
holds information in the form of rows and columns.
Features of Database
There are some key features of Database:
• Rules and constraints defined by users.
• Security protocols.
• Data backup.
• Data structuring.
• 1- Hierarchical DBMS.
• 2- Network DBMS.
• Better Data Sharing.

Database Management System (DBMS)

The Database Management System (DBMS) is a computerised record keeping system
or a software that enables you to create, store, modify, and extract information from a
database. It allows different user application program to access the same database,
concurrently. The main function of DBMS is to provide the users with efficient and
reliable methods of data storage, modification, and retrieval. In addition, it saves time,
efforts, and reduce the chances of errors creeping into the database to a great extent.
Therefore, data handling using DBMS becomes fast and efficient. Oracle, IBM DB2,
Microsoft SQL server, Microsoft Access, PostgreSQL, fox Pro, dBASE, Clipper,
FileMaker, and SQLite are examples of well-known Database Management Systems.
Data can be organized into two types:
Flat File : Data is stored in a single tab with the plain-text format. The field in the
record are separated using delimiters, such as table and commas. It is usually suitable
for a smaller amount of data.
Relational : Data is stored in multiple table can be accessed by establishing a
relationship between the table by using a common field. It is suitable for medium to
large amount of data.

Relational Database Management system (RDBMS)

Relational Database Management System(RDBMS) is a type of the DBMS software
tat uses the Relational Database model for its database. A relational model enables the
users to store data in several tables, several tables, commonly known as relations. It hs
the capability to retrieve data from the different related tables conveniently, allowing
it to answer problems that cannot cannot be answered with individual tables alone.
These tables are related to one another in such a way that whenever there is a need,
the data can be combined by establishing a relationship between tables and
information can be accessed from them at once. The relationship between tables can
be defined by their common fields (columns) using the concept of keys.

Concept of Keys
Primary key
It is a set of one or more fields that uniquely identifies each record in a table.
Composite Primary Key
It refers to a combination of two or more attributes (fields) that uniquely identifies the
records in a table.
Foreign key
It is a field or set of field that is used to establish a relation between the two tables.
Candidate key
A table might have one or more fields that may uniquely identify the record(tuples).
Such fields are called Candidates keys.

Database Object
A database is just like a container. It holds the following four objects that are used to
create, edit, and manipulate data in the database.
i. Tables
 ii. Queries
iii. Forms
iv. Reports

Data Types
Each Table consist of field and every field has its own set of properties that describe
the characteristics and behaviour of data stored in the field. The most important
property of a field is its data type. Data type determine which types of data you can
enter into a field. For example, a field whose data type is ‘number’ can only store
numeric data and does not allow you to enter text data into it.
In OpenOffice Base, the data type can be broadly classified into five categories listed
below:
• Numeric.
• Alphanumeric Types.
• Binary Data Types.
• Date/Time.

Relationship
A Relationship is a link that associated a field in one table with a field in another
table.
Types of Relationship
In relational database, there are three types of relationship that can exist between a
given pair of tables as listed below:
• One-to-One.
• One-to-Many.
• Many-to-Many.

Query
A query is a simple question that you ask to the others to get specific information.
Creating a Query
These are the following ways to create a query in OpenOffice Base:
• Using Wizard
• Using Design view
• Using SQL view

Structured Query Language (SQL)

SQL is a language that allows you to make queries to define the data structure and
manipulate the data in the database. Data manipulation is the process of editing or
modifying the data to keep it update.
SQL commands can be classified as:
• Data Definition Language (DDL) Commands
• Data Manipulation Language (DML) Commands

Commonly used SQL Commands

Let us learn the use of some commonly used SQL commands.
• Create Command : It is used to create a new database or table.
• Insert Command : It is used to add one or more record in a table.
• Select Command : It is used to retrieve the records.
• Update Command : It is used to modify the existing record in a table.
• Delete Command : It is used to remove the existing record from a table.
• Drop Command : It is used to remove the existing table from a databse.
• Alter Table Command : It is used to add, delete, or modify the columns in an
existing table.

Forms
Generally, a form is a piece of paper that holds different blank fields of a table that
you use to enter and modify the data in the database.

Reports
A report is a summary of your database. It is an effective way to organize and
summarize the data for viewing and printing. It consist of information obtained from
tables or queries and presented as per the user’s requirements.

END