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Lesson 1 Excel

The document is a lesson plan that introduces Microsoft Excel, detailing its history, features, and practical applications. It outlines step-by-step processes for creating workbooks, entering data, formatting numbers, editing entries, working with ranges, and managing cells, rows, and columns. The conclusion emphasizes the importance of Excel for efficient data management across various user groups.

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Dwight Jefferson Salarzon
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5 views4 pages

Lesson 1 Excel

The document is a lesson plan that introduces Microsoft Excel, detailing its history, features, and practical applications. It outlines step-by-step processes for creating workbooks, entering data, formatting numbers, editing entries, working with ranges, and managing cells, rows, and columns. The conclusion emphasizes the importance of Excel for efficient data management across various user groups.

Uploaded by

Dwight Jefferson Salarzon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Lesson Plan: Understanding Excel

Introduction to Excel

What is Excel?
Microsoft Excel is a powerful spreadsheet program developed by Microsoft. It is used for data
analysis, financial modeling, data visualization, and performing mathematical calculations. Excel
provides tools to organize, calculate, and visualize data in an intuitive and user-friendly format.

History of Excel

1. When Did Excel Start?


Excel was first introduced in 1985 for the Apple Macintosh. The first Windows version
followed in 1987 as part of Microsoft’s efforts to establish its productivity software suite.
2. Origin of Excel
Excel was developed as a response to the growing demand for spreadsheet applications
during the 1980s, competing with earlier spreadsheet software like VisiCalc and Lotus 1-
2-3.
3. Where It Started
Excel was created at Microsoft's headquarters in Redmond, Washington, USA.
4. Who Invented Excel?
The primary development of Excel was led by Doug Klunder, who worked as a software
engineer for Microsoft. Klunder is credited with developing much of the foundational
architecture and features of the program.
5. History of Excel
o 1985: Excel for Macintosh was released with graphical capabilities and a user-
friendly interface.
o 1987: Excel 2.0 for Windows introduced, marking Microsoft’s first significant
challenge to Lotus 1-2-3.
o 1990s: Dominated the spreadsheet market, gaining advanced features like pivot
tables and enhanced formulas.
o 2000s: Introduced XML-based file formats (.xlsx) and more robust data
visualization tools.
o Present: Continues as an industry standard, with cloud-integrated features in
Microsoft 365 and advanced analytics capabilities.

Topics and Step-by-Step Process

1. Creating, Saving, and Printing Workbook Files

Step-by-Step Process:
• Creating a Workbook:
1. Open Excel.
2. Select "Blank Workbook" from the Home screen.
• Saving a Workbook:
1. Click on File > Save As.
2. Choose a location (e.g., computer or cloud).
3. Enter a file name and choose the format (e.g., .xlsx).
4. Click Save.
• Printing a Workbook:
1. Click File > Print.
2. Adjust settings (e.g., page size, orientation, margins).
3. Click Print.

When and Where to Use:

• Create workbooks for organizing data.


• Save files to avoid data loss.
• Print summaries for physical documentation or presentations.

Sample Output:
A workbook containing a table of monthly sales data formatted for printing.

2. Entering Different Kinds of Data

Step-by-Step Process:

1. Click on a cell.
2. Type the data (e.g., text, numbers, or dates).
3. Press Enter or use the arrow keys to move to the next cell.

When and Where to Use:

• Use when entering raw data like inventory lists, attendance records, or budgets.

Sample Output:
A table with headers for "Product Name," "Quantity," and "Price," with corresponding values in
each row.

3. Changing How Numbers Look

Step-by-Step Process:
1. Select the cells containing numbers.
2. Go to the Home tab and locate the "Number" group.
3. Use options like:
o Currency for monetary values.
o Percentage for percentages.
o Date for date formatting.
o Custom for specific formats.

When and Where to Use:

• Use to make data presentation clearer, such as formatting budgets or invoices.

Sample Output:
Before: 1000
After: $1,000.00

4. Editing Entries

Step-by-Step Process:

1. Double-click a cell to enter edit mode.


2. Modify the content as needed.
3. Press Enter to save changes.

When and Where to Use:

• Use when correcting or updating information.

Sample Output:
Before: Apples
After: Oranges

5. Working with Ranges

Step-by-Step Process:

1. Select a range by clicking and dragging across cells.


2. Apply desired operations (e.g., formatting, summing).
3. Use formulas like =SUM(A1:A10) for calculations on ranges.

When and Where to Use:


• Use for bulk operations, such as formatting or applying formulas.

Sample Output:
Selected range with bolded headers and a calculated total below the data.

6. Inserting and Removing Cells, Rows, and Columns

Step-by-Step Process:

• Inserting:
1. Select a row, column, or cell where you want to insert.
2. Right-click and choose Insert.
• Removing:
1. Select the row, column, or cell to delete.
2. Right-click and choose Delete.

When and Where to Use:

• Use when reorganizing or cleaning up data.

Sample Output:
Before:

Name Age City


John 25 NY

After inserting a column for "Country":

Name Age Country City


John 25 USA NY

Conclusion

Understanding Excel is foundational for managing data efficiently. Its versatile tools enable
users to create structured datasets, perform calculations, and generate visualizations. Each feature
supports specific tasks, making Excel an indispensable tool for professionals, students, and
businesses alike.

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