Computer Shortcut

Pharma College Shashemene Campus.

keyboard shortcuts

Ctrl+A: It is used to select all content of a page, including images and other objects.

Ctrl+B: It provides users with the option to bold the selected item of a page.

Ctrl+C: Its use is to copy the selected text, including other objects of a file or page

Ctrl+D: It is used to access the font, which offers several font size, font style, font color, etc.

Ctrl+E: It is used to align the selected item to the center of the screen.

Ctrl+F: It helps users to find or search data in the current document or window.

Ctrl+G: It is used to Go To or jump to any page. When you press Ctrl+G, a dialog box appears,

Ctrl+H: It is used to replace the words or sentences in a file.

Ctrl+I: It offers an option to italicize and un-italicize the highlighted text.

Ctrl+J: It is used to Justify (distribute your text evenly between the margins) the selected text.

Ctrl+K: It allows you to insert the hyperlink. For example, http://www.javatpoint.com

Ctrl+L: It is used to adjust (align) the selected content to the left of the screen.

Ctrl+M: It provides users with the option to indent the As shown in the below picture:

Ctrl+N: It is used to open a new or blank document in Microsoft applications and software.

Ctrl+O: It is used to open the dialog box where you can choose a file that you want to open.

Ctrl+P: It is used to open the print preview window of a document or a file. It can also be done by
pressing Ctrl+F2 and Ctrl+Shift+F12.

Ctrl+Q: Its use is to align the selected paragraph to the

 Computer Shortcut

Ctrl+R: It offers users the option to align the line or selected content to the right of the screen.

Ctrl+S: Its use is to save the document or a fil

Ctrl+T: It gives users the benefit of creating a hanging indent for a paragraph. For better
understanding, see the below image

Ctrl+U: It is used to underline the selected text.

Ctrl+V: It is used to paste the copied data. It allows you to copy data once, and then you can paste it
any number of times. You can also paste the data by using Shift+Insert.

Ctrl+W: Its use is to close the currently open document or a file quickly.

Ctrl+X : If you want to cut some text, you can use this key to cut the selected content. You can also
paste it by using Ctrl+V.

Ctrl+Y: It allows the users to redo the last action performed in a file. For example, you have written a
Ctrl+z undo

F1 – Opens the Help screen for almost every program.

F2 – Allows you to rename a selected file or folder.
F3 – Opens a search feature for an application that is active at the moment.
F4 – Alt + F4 closes the active window.
F5 – Allows you to refresh or reload the page or document window.
F6 – Moves the cursor to the address bar in most Internet browsers.
F7 – Used to spell check and grammar check a document in Microsoft Apps (e.g. Word).
F8 – Used to access the boot menu in Windows when turning on the computer.
F9 – Refreshes a document in Microsoft Word and sends and receives emails in Outlook.
F10 – Activates the menu bar of an open application. Shift + F10 is the same as right clicking.
F11 – Enters and exits full screen mode in Internet browsers.
F12 – Opens the Save As dialog box in Microsoft Word.

Use of Keyboard Function Keys (F1 – F12)

One by one, we will get to know about functions of these keys.

F1 Key

F1 key is used to open help center. If you are using keyboard of your computer, then only pressing F1
will work, but if you are using your laptop keyboard then pressing Function key (FN) with F1 will open
help center. With this help center, if you want to know about any software or application or anything you
can get help from there.

F2 Key

F2 key is used to rename folder or file. If you want to change name of folder, then you don’t have to
right-click on it, and then find rename option. You can simply click F2, and it will work properly. This
function key will save time of use.

Alt + Ctrl + F2 command opens document window in Microsoft Office. In Microsoft office Ctrl + F2
displays print preview window. In Microsoft excel Alt + F2 opens ‘Save As’ window. Shift + F2 add
comment box in Microsoft Excel.
 Computer Shortcut

F3 Key

F3 key is used to search application on computer or laptop. If you are doing it on your laptop, then
pressing function key (FN) and F3 together will work. It will take you to search box where you can search
application.

Another use of F3 is that if you want to search text while using web browser, then also this key is used to
search text. In Microsoft Word, Shift + F3 transform text from upper case to lower case or all capital
letters.

F4 Key

F4 key does not work alone. Pressing only F4 will not work whether it is on computer or laptop. Pressing
Alt + F4 together works to close current application which is open on screen. Also, pressing both keys
together while on desktop screen, then there shut down, restart option appears.

Alt + F4 used to close current window. If no program is open, it shutdown dialog box. Ctrl + F4 used to
close active window.

F5 Key

F5 key is used to refresh screen. When you want to refresh screen, you have to go to desktop screen and
then click refresh button, but F5 will simply do this work. Going to web browser, you want to refresh
that website or that screen, F5 will refresh that. This will save time of user.

F6 Key

F6 key is used to decrease volume if you are using this on laptop. If you are searching on web browser,
and want to jump to any URL, then F6 will work. In Microsoft word, Ctrl + F6 toggles between various
documents

F7 Key

F7 key is used basically in MS Office apps like PowerPoint, excel to find grammar mistakes in it. In
Microsoft Office, Shift + F7 opens Research window.

F8 Key

F8 key is used to go in safe mode. For example, if you are starting your laptop, then pressing F8 there will
help you to go in safe mode. If you are using this key on word, then all text in word will be selected.

F9 Key

F9 key alone has no work in Windows. It is basically used in MS Word with Alt and Shift. In Microsoft
Word, Ctrl + F9 and Alt + F9 build mail merge document.

F10 Key

F10 key also does not have any use in Windows. It is used in MS Word with Shift. Pressing these both
keys together, shortcut menu appears on screen. Shift + F10 used to open up the menu window, similar to
right-click on mouse.

F11 Key
 Computer Shortcut

F11 key is used for full screen. If you want to use your browser then open that browser and press F11, for
full-screen mode and can be get back to original screen by pressing ESC.

Shift + F11 adds a new sheet in Microsoft Excel, Ctrl + F11 used to add new macro to the workbook. In
MS Office program Alt + F11 invokes Microsoft Visual Basic window.

F12 Key

When pressed, without FN key on laptop, then laptop will go in flight mode. F12 key basically does not
have any use on computers. It is used in MS Word. When pressed, it automatically shows dialog box to
save file.

In MS Office, Shift + Ctrl + F12 open Print window. Ctrl + F12 used to open a document in MS Office

So, these are basic functions of every function key