Extreme Programming (XP)

Implementation for Safire Solutions

1. Actors:

 Resource Manager - Manages project details, assigns roles, and tracks

competencies.
 Project Manager - Oversee project progress and ensure requirements are
met.
 Developer - Work on the technical aspects of the project, implementing
requested features.
 Business Analyst - Gathers the requirement from clients and communicates
clarifications to developers and other team members.
 Clients - Provide project requirements, reviews the project progress and
feedback.
 Automated System - Acts as a central platform for project and competency
management.

2. Activities from the perspective of the roles:

 Resource Manager

 Define key details like Project Name, Project ID, Client Name, Number of
Team Members, and Expected Roles.
 Assign project roles and define required competencies.
 Track certifications of project members.
 Identify competency mismatches and generate reports for management.
 Project Manager

 Monitor the overall progress of the project, ensuring deadlines and

deliverables are met.
 Validate that the project output aligns with client expectations and feedback.
 Ensure the right team members are assigned to roles based on competencies
and project needs.

 Business Analyst

 Collect and document project requirements through communication with the

client.
 Provide clarifications and updates as necessary, ensuring developers
understand project specifications.

 Developer

 Develop and implement features according to the client’s requirements.

 Follow Test-Driven Development practices, writing tests before coding and
ensuring quality throughout.
 Keep the resource manager updated on the status of technical certifications.

 Clients

 Communicate the project vision and needs to the team, setting the foundation
for development.
 Evaluate the project’s progress during customer reviews and provide
feedback.

 Automated System

 Produce reports identifying any gaps in required competencies and

certification statuses.
 3. Tracer for tasks, subtasks and milestones:

Primary Task Sub Tasks No Of Total Scheduled Scheduled Milestone Iteration

Developer effort Start End Required
s hours
required
(hrs.)
Project 3 75 17-Feb- 10-Mar- System Ready Total – 3
Automation 2025 2025 for Testing Iterations
Adding Project 1 20 17-Feb- 19-Feb- Approval from To be
Details 2025 2025 Resource completed
Functionality Manager in Iteration
1

Certification 3 70 23-Feb- 10-Mar- Competency Total – 2

Tracking 2025 2025 Tracking Iterations
Complete
Competency 1 20 23-Feb- 26-Feb- Competency To be
Definition & Role 2025 2025 Definitions completed
Assignment Added in Iteration
2
Generating 1 15 01-Mar- 03-Mar- Reports for To be
Competency 2025 2025 Competency completed
Mismatch Reports Mismatches in Iteration
Generated 2

Final Sign-off 3 40 04-Mar- 10-Mar- Testing Total – 1

2025 2025 Complete & Iteration
System Sign-
off
Testing Project 1 12 04-Mar- 05-Mar- Unit Test Sign- To be
Details 2025 2025 off for Project completed
Functionality Details in Iteration
3
Final System 1 10 09-Mar- 10-Mar- Final System To be
Integration 2025 2025 Integration completed
Testing Sign-off in Iteration
3

4. User Stories:
Resource Manager

 As a Resource Manager, I want to add project details to the system so that I

can manage the project at a higher level and allow further updates by
stakeholders.
 As a Resource Manager, I want to track project competencies so that I can
ensure required certifications are met.
 As a Resource Manager, I want to assign project roles to employees so that I
can ensure the correct people are working on the right tasks.

Project Manager

 As a Project Manager, I want to view a summary of the project details,

including assigned roles, team members, and competency status.
 As a Project Manager, I want to monitor the role assignments and
competency statuses of my team members So that I can ensure the project is
staffed appropriately and that certifications are up to date.
 As a Project Manager, , I want to review competency reports for the project
team.

Business Analyst

 As a Business Analyst, I want to define and document the required

competencies (certifications, skills, experience) for each role in the project so
that I can ensure the right resources are assigned to the project based on
business needs.
 As a Business Analyst, I want to collaborate with the Resource Manager and
Project Manager to ensure role requirements are aligned with the project
scope and objectives.
Developer

 As a Developer, I want to see my assigned role and the required certifications

for my project so that I can ensure I meet the necessary competency
requirements and fulfill my responsibilities.
 As a Developer, I want update my certification status in the system (whether
obtained or in progress) so that the system reflects my current competencies
for my assigned roles.

Clients

 As a Client, I want to track project progress so that I can ensure project

requirements are met.
 As a Client, I want to provide feedback on the project so that my requirements
are fully addressed.
 As a Client, I want to access the project dashboard to view team progress so
that I can stay updated on my responsibilities and track the progress of the
project.

Automated System

 As an Automated System, I want to check competency mismatches so that

necessary alerts can be generated.
 As an Automated System, I want to notify managers of mismatched
competencies so that corrective actions can be taken.
 As an Automated System, I want to maintain project and role tracking
databases so that up-to-date records are available.
 As an Automated System, I want to store and update project information, such
as project name, ID, and client details so that the system can maintain
accurate and up-to-date project records.
 5. Agile based Requirement Analysis Sheet:

Epic User User Story Accepta Tasks Tot Anal Develop Q

Story Story Details nce al yst ment A
Role Name Criteria Hou Work
rs
Project Resourc Add The See Test Project 40 5 30 5
Details e Project Project Doc - T1 Name,
Manager Details Details ID,
are Client
added to Name,
the Team
system Member
s

Compete HR Track HR See Test Certificat 35 4 25 6

ncy Departm Certificati should Doc - T2 ion
Tracking ent ons be able status
to view tracking
and
verify
employe
e
certificati
ons

Role Resourc Assign Assign See Test Role 30 3 22 5

Assignm e Project appropri Doc - T3 assignm
ents Manager Roles ate roles ent
to verificati
employe on
e

Complian Automat Verify Ensure See Test Complia 25 2 18 5

ce ed Certificati employe Doc - T4 nce
Checking System on es have verificati
Complian necessar on
ce y
certificati
ons

Report HR Generate Provide Provide a Report 28 4 20 4

Generati Departm Compete a report report on generati
on ent ncy on compete on
Reports compete ncy workflow
ncy mismatch
mismatc es
hes
 6. Test Document:

Test Name Description Tes Precondition Test Data Priority Expected

(Action Steps) t ID Result
Test Update Project Enter project ID. T1 Project details P101 High Project details
Check project must exist for P101
details display. displayed

Test Certification Update T2 Employee has Cert_001 Medium Certification

Status certification status an assigned update reflected
and verify tracking project

Role Assignment Assign roles and T3 Employees Role_001 High Role

Testing verify compliance exist in system successfully
assigned

Compliance Check Verify employee T4 Certification Comp_001 High Compliance

certification data is status correctly
compliance available displayed

Report Generation Generate T5 Data available Rep_001 Medium Report

competency report for report generated with
and validate accurate data
output

Conclusion:

This document outlines the implementation of competency tracking system that

ensures that team members are aligned with project requirements, reducing gaps in
skills and certifications. This approach will lead to better project execution, higher
quality software, and overall business growth by defining actors, tracking activities,
designing a task tracker, user stories, Agile requirements, and test cases.