FILE MANAGEMENT

1. What is File Management in computer?

Ans: File Management on a computer is similar to filing documents in a filing
cabinet, which is used to store paper files in cardboard folders. In the same
way, we can store files and folders on a computer.
2. What is the importance of File Management in computer?
Ans: It helps to save time but most importantly, it helps you to be more
organized.
3. Where the folders are stored in a computer?
Ans: Folders are stored on a drive in a computer.
4. What is the use of folders?
Ans: It is used to organize files.
5. Where the data are stored in a computer?
Ans: Data is stored on and retrieved from a disk drive.
6. What is the indication of each drive?
Ans: Each drive will indicate the type of storage medium i.e. hard disk, USB
drive, CD, DVD or any other storage device.
7. What is the indication of (C)?
Ans: It is the indication of C-Drive usually refers to the hard disk drive.
8. What is the full form of HDD?
Ans: Hard Disk Drive.
9. What is the indication of (D)?
Ans: It is known as D-Drive.
10. What is the indication of (E)?
Ans: It is known as DVD Drive.
11. What is the indication of (F)?
Ans: It is known as removable disk or USB Drive.
12. Who introduced External Hard Drive?
Ans: Reynold B. Johnson on 13th September, 1956.
13. Can files be stored inside folders?
Ans: Yes, files can be stored inside folders.
14. What is sub-folder?
Ans: A folder within a folder is called a sub-folder.
15. Write a short note on Folder?
Ans: A folder can hold one or more files, other folders and there can be many
levels of folders within a single folder.
16. What is storage media?
Ans: DVDs, USBs and hard drives are storage media.
17. Do storage media save data to the disks on the computer?
Ans: No, storage media do not save data to the disks on the computer.
18. What is a File Path?
Ans: A file path shows the location of where a file, web page or other item is
located on the computer.
19. What is the use of File Path?
Ans: It shows you to which storage device the file is saved (i.e. the drive letter),
in which folder and sub-folders the file is saved, the name of the file and
finally, the type o file (given by the file extension).
20. How many parts does file name has?
Ans: File name has two parts.
21. Name the two parts of file name?
Ans: The first part is the name and the second is the extension.
22. Where one can find the file extension or file name extension?
Ans: It is found at the end of a file name and shows what type of file it is in
Microsoft Windows.
23. Which extension identifies the type of file?
Ans: The extension is a three or four-letter abbreviation that identifies the type
of file.
24. What is the use of backslashes?
Ans: Windows uses backslashes for paths.
25. What is the use of forward slashes?
Ans: It is used for punctuation mark or simply slash.
26. How to find a File Path?
Ans: > Open the computer window from the Start menu.
 Browse to the folder for which you want the file path.
 Click on the address bar to see the folder’s address.

27. What is File Explorer?

Ans: It is a built-in application that is used to organize files and folders.
28. What is the use or function of File Explorer?
Ans: It is used to view, open, copy and manage our files and folders in the
system.
29. How to open the File Explorer or File Manager?
Ans: > Type the word “file explorer” in the search bar.
 Click on the File Explorer App which will open the file explorer.

30. How to search for files or folders in computer?

Ans: > Click on the This PC option in the left panel.
 The This PC folder will open up in a new window. From here, click
Search This PC option.
 Then type the name of the file or folder.

31. How to create a new folder?

Ans: > First of all go to the location where you want to create a folder.
 From the right-click menu, select New and click on folder.
 Enter a name for the new folder and press Enter on the keyboard.

32. How to create a new file?

Ans: > First of all go to the location where you want to create a file.
 From the right-click menu, select New.
 Click on Microsoft Word Document.
 Type a name for the new document and press Enter key.
33. Which key combination is used to open Action Menu?
Ans: Alt+F
34. What is the requirement of File Naming?
Ans: It is used to identify a file on the computer. This is the best method of
organizing files and folders on the computer. Naming files properly helps
you to navigate and locate files and folders easily.
35. What is the use of file-naming convention?
Ans: It helps to keep the computer clutter-free and allows you to:
 Know the contents of a file before you open it.
 Navigate through long lists of files for the one that you are looking for.
 Store different versions of the same document by naming them
according to date.
36. Write down the things to avoid when naming files?
Ans: > Symbol characters such as “ \ / > < ? {}+=$”.
 Abbreviations that is not easy to understand.
 Simple words such as “draft”, “Current” or “document”.
 Changing file extension as it will prevent windows from opening the
file correctly.

37. What is File Properties?

Ans: It shows you a range of information about a file such as its file type, size,
author, title and when it was changed last.
38. How would you check the properties of a file?
Ans: > To check the properties of a file right click on the file and click on
Properties.
 The Properties dialog box will give you information about the file.

39. What is the use of Renaming Files?

Ans: The Rename Command allows you to change the name of the file.
40. How would you rename a file?
Ans: To rename just right click on the file and select rename option. Then type
the desired file name.
41. Which shortcut key is used for rename a file?
Ans: F2 key on the keyboard.
42. What is Copying Files?
Ans: It means a duplicate of the file is created and stored on the computer’s
clipboard. This duplicate file can be copies onto any storage medium
connected to the computer by using Paste command.
43. How to copy a file?
Ans: Right click on the file and select Copy. Then go to the destination folder,
right click and select Paste command.
44. Which shortcut key is used for Copy a file?
Ans: Ctrl + C
45. Which shortcut key is used for Paste a file?
Ans: Ctrl + V
46. What is the alternative way to Copy a file?
Ans: Select the file you want to copy. Hold the mouse button, drag the file to
the destination folder and release the mouse. The file gets copies to the
new folder.
47. What is Moving Files?
Ans: It means shifting a file or folder from its original location to another
location.
48. How to move a file?
Ans: Right click on the file and select Cut. Then go to the destination folder,
right click and select Paste command.
49. Which shortcut key is used for Moving a file?
Ans: Ctrl + X
50. What is the alternative way to Move a file?
Ans: Select the file you want to move. Hold the mouse button, drag the file to
the destination folder and release the mouse. The file gets moved to the
new folder.
51. What is the use of Searching for files?
Ans: It allows you to look for any file that is on the computer.
52. Where one can find the search option in Windows 10?
Ans: It presents next to the Start button, you can type to search for the desired
file.
53. What is the Delete command?
Ans: This command enables you to remove files from the storage device.
54. What is the function of Delete command?
Ans: This command can be used to either remove files that you do not need
anymore or to make more space on the storage device.
55. Where deleted files are moved?
Ans: Deleted files are moved to Recycle Bin.
56. What is Recycle Bin?
Ans: It is a temporary folder where deleted files are stored until you remove
them from the bin.
57. How to delete a file or folder?
Ans: > Select the file you want to remove.
 Press Delete key on the keyboard.
 Click on the Yes button to remove the file.

58. How to remove file from the computer permanently?

Ans: > Select the file you want to remove.
 Hold Shift key and Press Delete key on the keyboard.
 Click on the Yes button to permanently remove the file.

59. What is the alternative method to remove file from the computer
permanently?
Ans: > Right click on the Recycle Bin icon on the desktop and select Empty
Recycle Bin.
 Click on Yes to delete the files permanently from the computer.

60. Are the files deleted from a flash drive can be restored from the Recycle
Bin?
Ans: No, files that are deleted from a flash drive cannot be restored from the
Recycle Bin.
61. Shortcut Keys:-
 To Cut the file = Ctrl + X
 To Paste a file = Ctrl + V
 To Copy a file=Ctrl + C
 To Save a file=Ctrl + S
 To Permanently Delete a file=Shift + Delete
 To Rename a file= F2 key
 To open Action Menu = Alt + F

62. What is the best method of organizing files and folders on the computer?
Ans: File Naming.
63. Which window shows you a range of information about a file such as its
file type, size, author, title and when it was changed last?
Ans: File Properties.
64. Which command allows you to change the name of the file?
Ans: Rename Command.
65. Which option allows you to look for any file that is on the computer?
Ans: Search option.
66. Where the deleted files are moved in Microsoft Windows?
Ans: Recycle Bin.
67. What is the use of Restoring Files or folders?
Ans: Deleted files or folders can be recovered by restoring it from the Recycle
Bin to its previous version.
68. How to restore a deleted file or folder?
Ans: > Double click on the recycle bin icon to open.
 Right click on the file you wish to bring back and select Restore option.
 The Recycle Bin will then restore the deleted files or folders to their
original location.

69. State the term for folders within a folder?

Ans: Sub-folder.
70. What do you understand by File Name?
Ans: It is used to identify the name of the file on the computer.
71. What is Search Function?
Ans: It allows you to look for any file that is on the computer.
72. Why is the file extension important while saving it?
Ans: A file extension or file name extension is found at the end of a file name
and shows what type of file it is in Microsoft Windows.
73. Difference between copying and moving a file:-
Copying Moving
In copying, a duplicate file is created. In moving, no duplicate file is created.
In copying, the file or files are not In moving, the file or files are moved to
moved to a new destination from its a new destination from its original
original destination. destination.
To copy a file, you need to copy and To move a file, you need to cut and
paste them. paste them.
Ctrl +C, the shortcut key, is used for Ctrl +X, the shortcut key, is used for
copy. move.