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Procedure
1. To view the list of scheduled publications you’ve created, choose the view of the calendar you would like to see: Day, Week, or Month.

2. To copy the series or an instance of an existing scheduled publication job and reuse it with the desired scheduling parameters, search for the scheduled publication that
you want to copy and then, select it. Select  (Copy) in the General menu. You can modify the Name and add a Suffix to the title of the schedule and also change the
date as per your preference. Select OK .

3. You can modify the scheduling parameters from the Details pane after copying the schedule in the calendar.

4. To delete a scheduled publication, select the schedule you want to delete, and in the general toolbar at the top panel, select  Remove. Select OK to delete a recurrence
or an occurrence of a schedule.

Viewing Scheduled Publication Status

For every scheduled publication event, you can view the detailed status of the publication generation and delivery for each individual view and user.

Context
While managing scheduled publication, you can view more details about the status of your scheduled events from your workspace calendar. For every scheduled publication
event, you can view the detailed status of the publication generation and delivery for each individual view and user.

 Note

Make sure you have the Manage permission granted for the object type Schedule Publication, which lets you manage scheduled publications in the calendar. For
more information, see Permissions

Users with Manage permission on Schedule Publication, and public and private files can modify the schedule you've created.

Procedure
1. From the side navigation, choose Calendar .

2. Select a scheduled publication task from the list of scheduled publications you’ve created.

3. To view publication status details, select View Details from the right side pane.

Results
A detailed status dialog appears, showing the status of the publication generation and delivery for each individual view and user on the selected scheduled publication event.

During their lifecycle, SAP Analytics Cloud scheduled publication events have different statuses. Use this reference to find out which statuses are available and under which
circumstances an event receives a specific status.

Status Description

Open The publication event is visible to all users. It is open due to the following reasons:

The start date has not yet been reached.

The owner reopened the event.

In Progress The start date has been reached and the scheduled publication is being prepared to deliver.

 Partially Successful Some steps of the event were executed successfully, while others failed. The detailed view
provides you with more precise information on publication generation and delivery
statuses.

 Successful The scheduled publication has been delivered successfully.

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Status Description

 Failed The publication task failed due to an error. The detailed view provides you with more
precise information.

Canceled The owner canceled the event or the selected slots were unavailable.

Modifying a Scheduled Publication

To modify an occurrence or a recurrence of a scheduled publication, from the calendar, either double-click the publication or select the publication you want to modify and
select the Designer button at the top-right corner of the application. Make the required changes and select Update.

 Note
You can specify filter values while modifying a scheduled publication using the Change Story Filter option and only those filters that were defined during the publication
creation will be considered.

You can view the changes from the View Changes option. To discard the changes, select Revert.

Canceling a Scheduled Publication

As an administrator or a Publication admin, you can discontinue an occurrence or a series of a schedule.

You can't discontinue a scheduled publication that's in progress or has ended. The discontinued publication will still be available on the calendar in the Canceled state and if
needed you can create a copy of the scheduled publication. A scheduled publication that's in the canceled state can be subsequently deleted.

 Caution
Once discontinued, a scheduled publication can't be edited or resumed.

Share Links to Additional Analytics Content

You can create URL links to content outside of SAP Analytics Cloud, and save them in the Files list or publish them to the Catalog. For example, you may have documents on a
different BI platform system, or various web resources, that you want to make available to SAP Analytics Cloud users.

Who does this apply to?

Users who have the Create permission for Content Link.

Users who have the Execute permission for Publish Content (if they want to publish content links to the catalog).

Users with any of the Content Creator standard application roles, such as BI Content Creator.

Users with any of these standard application roles: Admin or BI Admin (if they want to publish content links to the catalog).

Add Content Links

Procedure
1. From the side navigation, choose  Files.

2. Select  Create  Content Link.

3. Type a name for the content, and optionally a description.

4. Under File, select  Add.

5. Type a title for the link and paste a URL for the content.

6. Select Add.

7. Select  Add again if you want to add secondary links to SAP Analytics Cloud files or other web content.

8. If you want to include images, select Add an image.

9. You can apply any available custom filters to the card. For more information, see Enable Content Discoverability with the Analytics Catalog.

10. If you want to have the metadata associated with the content link translated, switch on Enable translation.

See the following section Enabling Content Links for Translation for details.

If there are many filters and links in the right-side panel, you might have to scroll down to see the switch.

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11. Select Save when you're finished.

The content link appears in the Files list.

12. If you want to publish the content to the Catalog, see Publish and Share Content to the Catalog.

13. If you want to edit the content link, open it from the Files list and select  (Edit Details).

Enabling Content Links for Translation

Context
You can have content link metadata translated.

When you enable a content link for translation, the following metadata is translated:

Title

Description

Titles of secondary links to other web content

Procedure
1. From the side navigation, select  Files .

2. Open the content link you want to have translated and select  Edit.

3. Switch on Enable translation.

4. Click Save.

Any changes made to the content link will be sent for translation every time the content link is saved.

 Caution
If you disable translation for a content link that has been enabled for translation, all of its translations will be permanently deleted.

Related Information

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Learn About the Translation Process

Collaborate by Adding Comments to Stories

You can collaborate with other users by adding and viewing comments on a specific page tab or widget in a story. To view comments, select  (Collaboration) on the shell bar
and access the  Comments panel or select the  comment icon at the top right of the page tab or widget.

 Tip
If you're a system administrator, you can ensure that users can add comments to a specific page or widget within a story by creating custom roles that have the Create and
Read permissions for Comment. For more information, see Permissions.

 Tip
If you're sharing a story with other users, you can ensure that they can add and view comments by giving them access to the Add Comment and View Comment actions. To
allow users to delete comments, give them access to the Delete Comment action. For more information, see About Comment Permissions and Options.

Adding Comments to Stories

You can add comments to specific page tabs or widgets within any story that has been shared with you.

Adding Comments to a Story Page Tab

When you view or edit a story, you can add a comment to a story page tab:

1. For the page tab, select the drop-down menu and choose Comment. If you don’t see page as a tab, select Display Tab Bar .

2. In the Comment dialog, type a comment and select Add Comment.

 Note
Your comment can be up to 10,000 characters long in all form of comments excluding comments on dimensions. Comments on dimension have a limit of 255
characters.

 Restriction
(Optimized Story Experience) Page-level comments aren't supported in edit mode.

Adding Comments to a Story Widget

You can add a comment to a story widget:

 Note
You can't add comments to widgets that have input controls. For more information, see Configure Input Controls in Analytic Applications.

1. Select a widget to see  (More Actions) in the upper-right corner of the widget.

2. Select More Options  Add  Comment.

3. In the Comment dialog, type a comment and select Add Comment or select Cancel to discard comment.

 Note
Your comment can be up to 10,000 characters long in all form of comments excluding comments on dimensions. Comments on dimension have a limit of 255
characters.

 Note

When comments are copied and pasted in the comment dialog from an external text source, the rich text formatting options such as Bold, Italics, Underline, Bullet
list, and Numbered list are retained.

For the best comment formatting experience, it is recommended to use the default rich text formatting options available in the comment dialog.

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 Note
To disable Story comments (page and widget level) on your story:

1. Click on File from the tool bar and select Story Settings Story Details .

The Story Details dialog appears.

2. In the Story Details dialog, from the navigation panel on right, turn off Allow Story Comments toggle.

Results

After a comment is added, the  comment icon appears at the top right corner of the page tab or widget. The  comment icon and comment thread fade away if the story is not
set to Comment Mode. To view a story in Comment Mode, select Display Comment Mode .

Other users can select the  comment icon to view your comment and reply to it or simply  Like it. You can also view your own comment and  Like it, edit it, or delete it.

Up to four distinct comment threads can be added to a specific page tab or widget in a story. Each comment thread can have a maximum of 100 comments. As users add
multiple threads to a page tab or widget, comment icons will be superimposed on one another. The top icon is associated with the most recent thread.

In addition to adding comments to specific page tabs and widgets, you can add comments to cells in tables. For more information see Add Comments to Data Cells in Tables.

 Tip
For applications in embedded mode, you can add comments if your system administrator has enabled commenting in embedded mode. For more information, see Work
with Comments in Analytic Applications.

Notifying Users of Comments

You can notify users of your comment to a story by mentioning them in the comment. To mention a user, type @<username>. When you type (@) sign, a list of users who have
shared access with the story appears. You can scroll through the list of users or continue typing the user name to filter the list. When you find the user you want, select it. The
user you mention will receive a notification that they can access by selecting  (Notifications) on the shell bar. By default, all types of notifications are visible. If needed, you
can select a filter to see a specific type of notification.

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