Scribd
Upload
5 views

7.1

The document provides instructions on consolidating data from multiple sheets in a spreadsheet, including steps for grouping, subtotaling, and conducting what-if analyses. It emphasizes the importance of matching data types and labels before consolidation and outlines the procedures for using tools like Goal Seek and Solver for predictive analysis. Overall, it serves as a guide for effectively managing and analyzing data within a spreadsheet.

Uploaded by

proaaditya110
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
5 views

7.1

The document provides instructions on consolidating data from multiple sheets in a spreadsheet, including steps for grouping, subtotaling, and conducting what-if analyses. It emphasizes the importance of matching data types and labels before consolidation and outlines the procedures for using tools like Goal Seek and Solver for predictive analysis. Overall, it serves as a guide for effectively managing and analyzing data within a spreadsheet.

Uploaded by

proaaditya110
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 8

Consolidating Data

Consolidate is a function used to combine information from multiple sheets


of the spreadsheet into one place to summarize the information. It is used to
view and compare variety of data in a single spreadsheet for identifying
trends and relationships.

You need to check the following before consolidating data:


• Check that the data types must match which you want to consolidate.
• Match the labels from all the sheets which are used for consolidating.
• Enter the first column as the primary column on the basis of which the data
is to be consolidated.
Consolidating Data
Step 1: Open the spreadsheet which has the data to be consolidated &
Create a new sheet where the data has to be consolidated.
Step 2: Choose Data > Consolidate option that will open Consolidate dialog box.
Step 3: The default function “Sum” is seen in the Function drop-down.
You can choose the required function from the drop-down list.
Step 4: Click and select the range from the sheet which is to be consolidated.
Step 5: Click on Add to add this range under the ‘Consolidation ranges’.
Step 6: Click on the cell of sheet where the final data has to be produced.
Step 7: Click on Options, the option consolidate by rows and columns are
checked to consolidate data as per row labels and column label. Link to source
data is checked to make the modification automatically in the consolidated
(target) sheet while making any changes in the source data.
Step 8: Finally click on OK button.
Groups and Subtotals
Group and Outline in Calc is used to create an outline of the selected data
and can group rows and columns together so that one can collapse (-) to
hide it or expand (+) it using a single click on it.
Select the data to be grouped, click on Data>Group and Outline. Then
choose Rows to group the data on the basis of rows or columns to group
it on the basis of columns.
Groups and Subtotals
The Subtotal tool in Calc creates the group automatically and applies common
functions like sum, average on the grouped data.
Step 1: The sheet where this is to be applied must have labels to the column.
Step 2: Click on Data menu and choose Subtotals.
Step 3: Choose the column in the Group by list in the subtotal dialog which is to
be used for grouping the data in the sheet.
Step 4: Select the column by clicking the checkbox under Calculate subtotals
for to create subtotals for.
Step 5: Select the desired function by clicking the function under Use function.
Step 6: Use the 2nd Group and 3rd Group tabs to group the data in further levels.
Step 7: Click on OK button.
What-if Scenarios
A What-if Scenario is used test different possibilities in a spreadsheet by
changing inputs to see how they affect the results, helping you decide the
best option. It is used to explore and compare various alternatives
depending on changing conditions. It can be used in the beginning of any
project to optimise the output.

Follow the following steps to create scenario:


Step 1: Select the cells which contains values in the sheet that needs
to be changed.
Step 2: Choose Tools>Scenarios will open scenario dialog window.
Step 3: Enter a name for the new scenario and leave the other fields
unchanged.
Step 4: Click on OK button.
What-if Analysis Tool
What-if tool uses Data > Multiple Operations and is a planning tool for
what-if questions.
It uses drop-down list to display the output depending upon the input.
What-if Analysis Tool
Following steps are used for what-if analysis tool:
Step 1: Enter the data in the cells and then enter a formula to calculate a
result from values in other cells.
Step 2: Create an array of input values on the basis of which the output is to
be generated using the formula.
Step 3: Select the cell range of input array and output array.
Step 4: Click on Data>Multiple Operations will display the multiple operations
dialog window.
Step 5: Enter the cell address in the Formulas box from the sheet which
contains the formula.
Step 6: Now, enter the cell address of the cell which is a variable and is used in
the formula in Column input cell box.
Step 7: Click on OK will generate all the possible outputs based on the formula.
Goal Seek
In general we fill in the values in the cells and then create formula on these
values to get the required result. To predict the output, we keep on changing
all the input values to obtain the desired output.
Goal Seek helps in finding out the input for the specific output.
Step 1: Enter the values in the worksheet.
Step 2: Write the formula in the cell where the calculation has to be used.
Step 3: Place the cursor in the formula cell, choose Tools > Goal Seek.
Step 4: Place the cursor on the Variable cell box and click on the cell that
contains the value to be changed.
Step 5: Enter the desired result in the Target value box.
Step 6: Click on OK button.
Solver is a more elaborate form of Goal Seek.

You might also like