1.

(A) IV

(B)  Ergonomic Setup: Ensure that the workstation is set up ergonomically, with the monitor at eye level, the
chair adjusted so feet are flat on the floor, and the keyboard at a comfortable height to reduce strain on wrists and
shoulders.

 Frequent Breaks: Take regular breaks, such as the 20-20-20 rule, which involves looking at something 20 feet
away for 20 seconds every 20 minutes to reduce eye strain and prevent repetitive stress injuries.

 Proper Posture: Maintain good posture by sitting up straight with shoulders relaxed and elbows at a 90-degree
angle. Avoid slumping or leaning forward.

 Anti-glare Screen: Use an anti-glare screen or position the monitor to avoid glare from windows or lights,
which can reduce eye fatigue and discomfort.

 Good Lighting: Use proper lighting to reduce eye strain. Ideally, position your workstation to take advantage
of natural light and ensure that your work area is adequately lit without harsh overhead lights.

 Wrist Supports: Use wrist rests for both the keyboard and mouse to reduce pressure on the wrists, and practice
proper hand placement to avoid strain.

(c) To set the entire 10-page document to 2.0 line spacing in Microsoft Word, follow these steps:

1. Open the Document: Open the Microsoft Word document that contains the 10 pages.
2. Select All Text:
o Press Ctrl + A (or Command + A on Mac) to select all the text in the document.
3. Open the Paragraph Settings:
o On the Home tab, in the Paragraph group, click the small arrow in the bottom right corner to
open the Paragraph dialog box. Alternatively, right-click anywhere in the selected text and
choose Paragraph from the context menu.
4. Set Line Spacing to 2.0:
o In the Paragraph dialog box, under the Indents and Spacing tab, find the Line spacing
dropdown.
o Select Double from the dropdown (this is the equivalent of 2.0 line spacing).
5. Apply the Setting:
o Click OK to apply the changes to the entire document.
6. Save the Document:
o Don’t forget to save your document by pressing Ctrl + S (or Command + S on Mac) to ensure all
the formatting is saved.

(D) To show the relationship between the number of pages typed and the time spent typing, the following
two Microsoft Excel chart types would be most appropriate:

1. Scatter Plot (XY Chart):

o A scatter plot would effectively display the relationship between the number of pages typed (as the
dependent variable) and the time spent typing (as the independent variable). Each point on the
chart would represent one user's data, showing the correlation between the time and pages typed.
2. Line Chart:
o A line chart can also show the relationship, with time spent as the x-axis and the number of pages
typed as the y-axis. This would help illustrate trends across different users, particularly if you want
to highlight how the number of pages typed increases or decreases over time.
Both chart types will visually represent the data well, with the scatter plot being especially good for showing
exact data points and the line chart offering a clearer view of trends over time.

(E) When users connect their computers to a network, they can enjoy several benefits, including:

1. Resource Sharing: Users can share devices like printers, scanners, or external hard drives across the
network, making it easier to access and manage resources without needing individual setups on each
computer.
2. File Sharing: Networked computers allow for easy and quick sharing of files and data between users,
making collaboration and information exchange seamless.
3. Centralized Data Management: Storing data on a central server means that backups, updates, and
security measures can be handled more efficiently, providing a higher level of data protection.
4. Increased Communication: Networked computers enable more efficient communication through emails,
messaging apps, and video conferencing tools, which enhance collaboration and workflow.
5. Remote Access: Users can access their files and applications remotely, increasing flexibility by enabling
them to work from different locations without being tied to a single machine.
6. Security and Monitoring: Networked computers allow for centralized security management, such as
firewalls, antivirus, and intrusion detection systems, as well as easier monitoring of network activity to
detect potential threats.

These benefits combine to improve productivity, collaboration, and security for users who transition from
standalone to networked environments.

(F) As a networking consultant, here are six network topologies that could be used to network the
computers for the users:

1. Star Topology:
o Description: All devices are connected to a central device, usually a switch or hub.
o Benefits: Easy to set up and manage, faults in one device don’t affect others, and it’s scalable.
o Use case: Ideal for office environments where reliability and scalability are key.
2. Bus Topology:
o Description: All devices are connected to a single central cable (the bus).
o Benefits: Simple and inexpensive to implement.
o Use case: Suitable for small-scale networks with fewer devices, often in older setups.
3. Ring Topology:
o Description: Devices are connected in a circular format, where each device has exactly two
neighbors.
o Benefits: Data travels in one direction, which can reduce collisions.
o Use case: Used in environments where constant data flow is necessary, such as in some fiber-optic
setups.
4. Mesh Topology:
o Description: Each device is directly connected to every other device on the network, creating
multiple paths for data.
o Benefits: Provides high redundancy and fault tolerance, as there are multiple routes for data to
take.
o Use case: Suitable for mission-critical applications where uptime is essential.
5. Tree Topology (Hybrid Topology):
o Description: A combination of star and bus topologies, where groups of star networks are
connected via a central bus.
o Benefits: Scalable and organized, with hierarchical levels for better management.
o Use case: Often used in large organizations with multiple departments or locations.
6. Hybrid Topology:
 o Description: Combines two or more different types of topologies to meet specific needs.
o Benefits: Offers the flexibility to choose the best features from various topologies based on
specific requirements.
o Use case: Can be used in complex environments where multiple departments or different network
setups need to be integrated.

(G) Here's an algorithm that demonstrates the school routine activities for the given tasks:

Algorithm: School Routine Activities

Step 1: Start
Step 2: Display the title: "School Routine Activities"
Step 3: Display the morning assembly time:

 7:30 a.m: Morning Assembly

Step 4: Display the class hours:
 7:40 a.m: Classes Begin
Step 5: Display the morning break time:
 9:40 a.m: Morning Break
Step 6: Display the next class hours:
 10:00 a.m: Classes Resume
Step 7: Display the afternoon break time:
 12:30 p.m: Afternoon Break
Step 8: Display the final class hours:
 1:00 p.m: Classes Resume
Step 9: Display the closing time:
 2:30 p.m: School Closing
Step 10: Create a flyer using Microsoft Publisher with the routine displayed
Step 11: End

In Pseudocode:
START
PRINT "School Routine Activities"

PRINT "7:30 a.m: Morning Assembly"

PRINT "7:40 a.m: Classes Begin"
PRINT "9:40 a.m: Morning Break"
PRINT "10:00 a.m: Classes Resume"
PRINT "12:30 p.m: Afternoon Break"
PRINT "1:00 p.m: Classes Resume"
PRINT "2:30 p.m: School Closing"

// Use Microsoft Publisher to create the flyer

CREATE_FLYER("School Routine Activities")

END

Explanation:

 The algorithm outlines the sequence of activities that are part of the school routine.
 It starts with the display of the title "School Routine Activities".
 Then, it shows the times for each event (Morning Assembly, Class hours, Breaks, etc.).
  The activities are listed in chronological order, ensuring the proper schedule is followed.
 Finally, it suggests creating a flyer using Microsoft Publisher to display this routine on the classroom
notice board.

This can be translated into an actual program or task list in any programming environment, or in this case, just as
a structured outline for generating the flyer.

2. (A) The processor, also known as the central processing unit (CPU), is the brain of a computer. It's responsible for
carrying out instructions from programs and performing all the essential tasks needed for the system to function.

(D) File extensions are indeed important because they tell the operating system what type of file it is, and
which program should be used to open it. Here are three common file extensions you can present in your
next computing class:

1. .docx – Microsoft Word document. This is used for word processing documents created with Microsoft
Word or other compatible word processors.
2. .jpg (or .jpeg) – JPEG image file. This is commonly used for digital images and photographs.
3. .pdf – Portable Document Format. This extension is used for files that are meant to be viewed or printed
consistently across different devices, preserving the formatting.

3. (A) To create a table for the head teacher's items bought, including "ABC JHS" as the heading, we need
to consider the columns and rows necessary to display the information.

Information Given:

 10 footballs for GHS 2,000.00

 20 notebooks for GHS 400.00
 50 pens for GHS 250.00
 8 registers for GHS 240.00
 2 laptop computers for GHS 7,000.00

Each item has:

1. Item Name
2. Quantity
3. Cost (Price of the item)

Table Structure:

 Heading: "ABC JHS"

 Columns:
o Item Name
o Quantity
o Cost
 Rows: One row for each of the 5 items listed (football, notebooks, pens, registers, and laptops).

Number of Columns:

There are 3 columns:

 1. Item Name
2. Quantity
3. Cost

Number of Rows:

There are 5 rows, one for each of the items the head teacher bought:

1. Row for footballs

2. Row for notebooks
3. Row for pens
4. Row for registers
5. Row for laptops

Conclusion:

 Columns: 3
 Rows: 5

So, the table needs 3 columns and 5 rows.

(B) Here’s a step-by-step outline to create the table mentioned in (2)(ai) using Microsoft Word:

Step 1: Open Microsoft Word

 Launch Microsoft Word and open a new or existing document.

Step 2: Insert a Table

1. Go to the Insert tab on the ribbon.

2. In the Tables group, click on Table.
3. Select Insert Table from the dropdown.
4. In the dialog box that appears, set the Number of columns to 3 (for Item Name, Quantity, and Cost) and
the Number of rows to 6 (1 row for the header, and 5 rows for the items).

Step 3: Create the Table Header

1. In the first row, enter the header labels:

o Column 1: Item Name
o Column 2: Quantity
o Column 3: Cost

Step 4: Enter the Data

1. In the next 5 rows (for each of the items), enter the following data:
o Row 2:
 Item Name: Football
 Quantity: 10
 Cost: GHS 2,000.00
o Row 3:
 Item Name: Notebooks
 Quantity: 20
  Cost: GHS 400.00
o Row 4:
 Item Name: Pens
 Quantity: 50
 Cost: GHS 250.00
o Row 5:
 Item Name: Registers
 Quantity: 8
 Cost: GHS 240.00
o Row 6:
 Item Name: Laptop Computers
 Quantity: 2
 Cost: GHS 7,000.00

Step 5: Format the Table

1. Adjust the Table Layout:

o You can adjust the column widths to ensure the text fits nicely within each cell.
o To resize a column, place your cursor on the border between columns and drag it.
2. Center the Table:
o Select the table by clicking on the table icon at the top-left corner.
o Under the Table Tools tab, select Layout.
o In the Alignment group, choose the Center option to align the table in the middle of the page.
3. Style the Table:
o You can choose a table design from the Design tab for a professional look (optional).

Step 6: Add the Title

1. Above the table, add a title: ABC JHS.

o You can center this title on the page and format it to make it stand out (e.g., bold, larger font size).

Step 7: Save the Document

1. Once the table is complete, save your document by clicking File > Save As, and choose a location on your
computer.

Now you have a properly formatted table in Microsoft Word that outlines the items purchased for ABC JHS!

(2B) When the file size of a presentation is too large to be sent via email, there are several possible reasons
for this. Here are 3 common reasons for the large file size:

1. High-Resolution Images and Media:

o If the presentation contains high-resolution images or videos, these media files can significantly
increase the overall file size. Large images or videos, especially those not compressed, can make
the presentation file quite large. For example, a high-quality image can range from several MBs to
GBs, which quickly adds up in the presentation.
2. Embedded Audio or Video Files:
 o Embedding audio clips or videos directly into the presentation (instead of linking to them
externally) can lead to a large file size. Video files, especially in high definition (HD) or high-
quality formats, are large and can make the file much harder to send through email.
3. Unused or Hidden Objects/Elements:
o Sometimes, presentations contain unused or hidden elements such as large objects, extra slides, or
additional backgrounds that aren’t visible but still contribute to the file size. This can happen if
media files are inserted into slides but not used or if there are hidden elements like master slides or
object layers that are not required.

To reduce the file size:

 Compress images and videos within the presentation.

 Remove unnecessary embedded media or link to external files instead.
 Use file formats that are optimized for presentations (like .pptx instead of .ppt).

(C) Microsoft Publisher is a desktop publishing software that allows users to create a wide range of
publications, such as flyers, brochures, newsletters, and posters. Here are 8 features of Microsoft Publisher:

1. Templates: Microsoft Publisher offers a variety of pre-designed templates for different types of
publications, making it easier for users to create professional-looking documents without starting from
scratch.
2. Design Tools: Publisher includes a variety of design tools, such as text boxes, shapes, lines, and images,
to allow users to create custom layouts and designs.
3. Text Formatting: Publisher provides powerful text formatting options, including font styles, sizes, colors,
and alignment. It also supports advanced typography, such as drop caps, paragraph styles, and text
wrapping around images.
4. Image and Graphic Integration: Users can insert and edit images, clip art, and graphics within their
documents. It offers features for resizing, cropping, and adding effects like shadows and borders to
images.
5. Master Pages: Publisher allows users to create master pages that act as templates for consistent layout
and design across multiple pages of a publication (e.g., for newsletters or brochures).
6. Mail Merge: Publisher supports mail merge functionality, which allows users to create personalized
documents like invitations or newsletters by merging a list of names and addresses from an external data
source (like Excel) into a publication.
7. Color Schemes and Styles: Publisher provides built-in color schemes and design styles, enabling users to
create aesthetically consistent documents with a professional look, whether for print or digital formats.
8. Export and Printing Options: Publisher allows users to easily export their work to a variety of file
formats, such as PDF, JPEG, or XPS, for digital sharing or printing. It also offers printing tools that let
users control print layouts and settings for professional-quality printed output.

(4) (a) Two Features of the Ring Topology:

1. Data Transmission Direction:

o In a ring topology, data travels in a unidirectional (one-way) or bidirectional (two-way) ring
between the connected devices. Each device in the network passes the data to the next device in
the sequence until it reaches its destination.
2. Single Point of Failure:
o One of the main drawbacks of ring topology is that if one device or connection fails, the entire
network can be disrupted. This is because the data can’t complete its loop if there is a break
anywhere in the ring, unless the system is set up with redundancy.
(b) Explanation of "Forward All" in Email:

Forward All is a feature in email that allows you to send an email message to multiple recipients at once, without
needing to manually add each recipient’s email address. Essentially, it forwards the content of the original email
to everyone you want to share it with. Here's how it works:

 When you receive an email that you want to share with your class, instead of sending the email to each
person one by one, you can click on the "Forward All" button.
 The system automatically sends the message to everyone listed in your contacts or email group.
 This feature is helpful for sharing information with a large group, like sending an important update or
announcement to the entire class in just one step.

(c) Two Design Features for a Personal Blog:

1. User-Friendly Interface:
o The design of the blog should be simple and intuitive, making it easy for visitors to navigate
through posts, categories, and pages. A clean layout with clear menus and buttons improves the
user experience.
2. Mobile Responsiveness:
o A personal blog should be designed to look great and function properly on both desktop and
mobile devices. This ensures that readers can access the blog from anywhere, regardless of the
device they're using.

(iii) One Tool to Design a Personal Blog:

 WordPress: This is one of the most popular and user-friendly platforms for designing personal blogs. It
offers customizable themes, plugins, and tools to help create and manage a blog without needing extensive
technical skills.