2.

Data Entry & Keyboard Skills

Unsolved Exercise

Section A

A. 1. iv 2. i 3. iv 4. i 5. iii
B. 1. Words Per Minute (WPM) 2. Arrow keys 3. Ctrl 4. Function 5. Keyboards
C. 1. False 2. False 3. True 4. False 5. False
Section B A.
1. Following are the different types of keys:

• Alphabet Keys: There are 26 Alphabet keys (A–Z) on a keyboard that help to type letters.
• Number Keys: There are ten (10) Numeric keys (0–9) on a keyboard. They help to type numbers.
• Function Keys: These keys lie on the upper side of a keyboard (above the Number keys). They are
labelled as F1, F2, .......... F12.
• Arrow Keys: Arrow keys are the direction keys which moves arrows in different directions i.e., Up,
Down, Left and Right. These keys are useful when one has to move the cursor across the screen.

• Enter Keys: It is labelled with ‘Enter ’. It is one of the most commonly used key of the keyboard.
On a desktop keyboard, this key is placed in the middle as well as at the bottom right corner of the
keyboard. It helps to move the cursor to the next line and to execute any instruction after typing.
• Escape (Esc) Key: It is labelled with ‘Esc’. It is placed on the upper side at the left corner of the
keyboard.
• Spacebar Key: It lies at the bottom of the keyboard. It helps to give space (gap) between two letters
or words.
• Shift Key: This key is labelled with ‘Shift’ and an arrow pointing in the upward direction. There are two
such keys, one at the left side of the keyboard and the other below the ‘Enter’ key. It is used to type in
capital letters or to type special characters.
• Ctrl key: This key is used in conjunction with other keys of the keyboard to produce control characters
or instructions. Alt key is like a second control key.
• Caps Lock Key: This key is labelled with ‘Caps Lock’. It lies on the left side of the keyboard. It helps to
type the alphabet in ‘Capital’ letter when ‘ON’ and in small letter when ‘OFF’.
• Backspace Key: This key is labelled with ‘Backspace’ or with a left arrow. When pressed, it erases the
character which are present on the left side of the cursor.
• Delete Key: This key is used to erase the characters. When pressed, it erases the character present
on the right side of the cursor.
2. i. Tab ii. Start the lesson iii. Restart the lesson
iv. Student toolbar

3. Correct position of the hands and body while typing:

• The chair and table height should be such that the shoulder, arm, and wrist muscles are free from any strain.
• The wrists can touch the tabletop. However, do not put even a small portion of your body weight to your wrists.
4. It lies above the virtual keypad. It displays the lesson length, progress of the lesson and sound controller.
Status Bar consists of two progress bar:
• Green progress bar shows the percentage of completion of the current lesson.
• Yellow Progress Bar reflects the acceptable time for typing a character. When Yellow progress bar runs out, it
is recorded as a ‘Slowdown’ mistake.
5. It is a way to check the accuracy, speed, slow keystrokes, common error, etc. in a single window. Each time
the typist completes a lesson, the Results window displays the achievements in that lesson and offers a range
of further action. It consist of ‘Next step’, ‘Detailed statistics’, ‘Error overview’ tab.
Next step: Next step tab suggests options for the next step viz. ‘Go to the next lesson’ and ‘Try again’
after comparing results with Course goals in the Course options. If the typist has performed well in all
the three parameters; viz., speed, accuracy and time-out, the software suggests for going to the next
lesson.
Detailed statistics: On the second tab, one can see the lesson statistics in detail along with the typing speed
and errors / slowdowns for each character / keystroke in the following manner:

• The green dashed line in the diagram shows good and bad results; the good results appear above the line.
• If the result is bad; the column is red, if the result is good; the column is green.
• In keystroke diagrams; the key names are of the same colour as that of the finger zone.
Errors overview: On the third tab, one can check the errors that occurred during the typing lesson.

The letters in different colours indicate the following:

• Green indicates correct character.

• Yellow colour is an indication that the time frame of typing has been exceeded.
• Red indicates incorrect character.
• Orange indicates both incorrect character as well as exceeding of the time frame.
6. The letters in different colours indicate the following:
• Green indicates correct character.
• Yellow colour is an indication that the time frame of typing has been exceeded.
• Red indicates incorrect character.
• Orange indicates both incorrect character as well as exceeding of the time frame.
7. i. It is a type of on-screen keypad which helps to learn typing with all the ten fingers.
ii. Lesson controlled section allows the user to start/suspend the current lesson, restart from the begining and
monitor the current speed, accuracy and time elapsed in real-time.
iii. ‘ Overall Rating’ is evaluated on the basis of speed, accuracy and slowdown keystrokes. It is displayed with
the help of indicator which ranges from ‘Could be better’ to ‘Excellent’. Indicator colours have significance
which varies with the change of range.
8. i. ‘F’ and ‘J’ keys are called Guide keys. They contain a small raised tangible mark to help the typist to place
their fingers correctly on the Home keys. Alphabets ASDF are home keys for the left hand and ; (semi-colon)
LKJ for the right hand.
ii. Enter, Arrows, Shift, Spacebar.
 9. Typing Ergonomics is the science of preventing common injuries by using proper posture and stretching
techniques when working on a computer.
Some of the key points of typing ergonomics are:

• The ideal typing posture is such that the keyboard is below the elbow height when seated, with the wrists
straight and not planted on the surface of the desk.
• The right sitting position involves:
s Resting the back against the chair for maximum support. ⬧ Resting the feet flat on the
floor or on a footrest. ⬧ Looking straight ahead without leaning forward.
s T he top of the monitor must be at the same level or slightly below the horizontal eye level.
s Positioning the knees at the same level or slightly lower than the thighs. ⬧ Relaxing the
shoulders.

• Avoid pounding on the keys and do not exert more force than is necessary.
• Take short breaks every thirty minutes and move around.
10. The text panel of lesson editor is used to edit, modify, insert and delete the selected lesson. B. 1. Toolbar.
2. Yashika can use Errors Overview tab of Result Interpretation window for the purpose.

3. Digital Documentation: word Processor

Unsolved Exercise

Section A

A. 1. iii 2. ii 3. iii 4. iv 5. i
B. 1. Not in dictionary 2. Ctrl + F10 3. Cut 4. Inserting 5. editing

Section B
A. 1. Clipboard is a temporary storage area that stores the object which has been cut or copied for future use.
Whenever one uses the ‘Paste’ option the object from the ‘Clipboard’ is retrieved by that application. 2. i. Ctrl +
Shift + F8 ii. Shift + Down/Up arrow iii. Ctrl + Shift + Down/Up arrow

3. The advantages of a word processor over typewriters are:

• Writing text for the document that has large number of papers.
• Editing & changing some content after composing it.
• Moving content from one part of the document to another.
• Changing the width (side wise) of page margins of the papers in a document.
• Adding new pages in between the pages of the document.
• Doing corrections of spellings & checking grammar of textual contents of the document. • Searching a
particular word or phrase in the document and replace it with the other word.
4. To find and replace a word or phrase or text in ‘Writer’, follow the steps:
Step 1: Click on the ‘Find & Replace’ option from the ‘Edit’ menu. ‘Find & Replace’
dialog box opens:

Step 2: Type the text to be searched.

Step 3: Type the text with which it has to be replaced with.

Step 4: Click on ‘Find’ to find the matched text.

Step 5: Click on ‘Replace’ to ‘Replace’ the matched text..

Step 6: Repeat the step as many times as required or click on ‘Replace All’ to replace all relevant text.

5. Making changes in the existing text is known as ‘Editing’. After entering text in a document, the user may wish
to modify the contents. Editing of a document involves modifying, inserting, deleting the selected text of a
document. Edit menu provides various editing options like Undo, Redo, Cut, Select, Copy, Paste, etc., which
helps in modifying the contents of a document.
6. The ‘Page Preview’ option displays the print layout or a miniature view of how a document would look when it
actually gets printed on a paper.

8. i. It lies at the bottom of the application window. It displays information that includes Page number, Page
style, Language and Type of view (magnification percentage), etc.

ii. I t lies below the ‘Menu bar’. It contains shortcut buttons which provide quick access to frequently used
commands like New, Open, Save, Print, etc.
iii. I t lies at the top of the screen. It displays the name of the active document. In Title Bar, there is a control box
at the left corner and Minimize, Maximize/Restore and Close buttons are at the right corner.
9. In a word processor, graphical pictures can be added in the document. There are various tools to draw shapes
and designs in word processors.
10. A user can easily switch from one page to other page of a document instantly in a word processor to view or
edit it. B. 1. Yes, Mail Merge.
2. Use Copy-Paste feature.