CONTENTS

Page No.

1. Introduction

1.1 Overview of the project

1.1.1 Problem Definition
1.2 System Specification
1.2.1 Hardware Specification
1.2.2 Software Specification
1.2.3 Software Selection
2. Analysis of the System

2.1 Scope of the System

2.2 Existing System
2.3 Proposed System
2.4 Feasibility Study
3. System Design

3.1 Input Design

3.2 Database Design
3.3 Process Design
3.4 Output Design
4. Testing and Implementation

4.1 System Testing

4.1.1 Unit Testing

4.1.2 Integration Testing
4.1.3 Validation Testing
4.1.4 Output Testing

4.2 System Implementation

5. Conclusion

6. Coding
6.1 Table Structure

7. Bibliography
1.INTRODUCTION
1.1 Overview of the Project
We have got nine hostels in our university, which consist of four boy’s hostel and
five girl’s hostel. All these hostels at present are managed manually by the hostel office.
The Registration form verification to the different data processing are done manually.

Thus there are a lot of repetitions which can be easily avoided. And hence there is
a lot of strain on the person who are running the hostel and software’s are not usually
used in this context. This particular project deals with the problems on managing a hostel
and avoids the problems which occur when carried manually.

Identification of the drawbacks of the existing system leads to the designing of

computerized system that will be compatible to the existing system with the system which
is more user friendly and more GUI oriented. We can improve the efficiency of the
system, thus overcome the drawbacks of the existing system.

1.1.1 Problem Definition

Registration Form:

This section provides an online form to the students which can be filled by them, and a
copy of the filled page can be taken in the printed form. This is later submitted to the
Hostel authorities which can be verified by them before aloting them to the respective
hostels.

Notice Board:

All the 9 hostels have their Notice boards. Any change in the Hostel fee, mess fee will
be shown in this. It can be also used for different notifications.
Administrator Login

The Administrator can :

1. Allot different students to the different hostels.
2. Vacate the students for the hostels.
3. Control the status of the fee payment.
4. Edit the details of the students & modify the student records.

Allotment of the hostels:

Their will be pre-defined criteria for the admission to the hostels. He checks the attested
application forms of the students obtained from the internet and verify it with the student
database. If the students are found eligible then they are allotted to the hostel.

Vacating the rooms:

As the student’s course is over they will vacate their rooms. So it is required for the
administrator to remove their records from the database tables. This section includes the
option for the room vacation and the deletion of the particular record from the database.
1.2. SYSTEM CONFIGURATION

1.2.1 Hardware Specifications:

PROCESSOR : PENTIUM IV

SPEED : 2.4 GHZ

RAM : 512MB (DDRRAM)

HARD DISK : 80 GB

MONITOR : VGA COLOR

KEYBOARD : 104 KEYS

MOUSE : OPTICAL
1.2.2 Software Specifications:

OPERATING SYSTEM : WINDOWS XP

PLATFORM : VB.NET 2005

BACK END : MS ACCESS

1.2.3 Software Selection

Windows XP
Windows XP brings with new features, improved programs, and tools. See what’s new;
take an entertaining tour; learn about the programs Windows XP contains, including systems,
accessories, and communications and entertainment programs. Read articles containing full
descriptions for performing key tasks from start to finish. Look up unfamiliar terms in the
glossary. Learn the benefits of registering your copy of Windows XP online.

Windows XP provides many ways for you to communicate with friends, co-workers, and
with the rest of the world. Learn how to set up and use e-mail, including instant messaging.
Explore the World Wide Web safely and in a secure environment. Unlock the powerful
advantages of networking - linking computers at home or in a small business. Windows XP
explorer and internet explorer and web based resources integrated in a single view:

➢ Improved Web Features

➢ Internet Connection Wizard

➢ Internet Connection Sharing

➢ Active Desktop
Remote Desktop
Whether you're telecommunicating from home or traveling away from the office,
Windows XP helps you work where you are. Learn how to connect to your office from home or
another location, and to change your settings depending on where you are and what you need to
do.

Security and Administration

Windows XP is loaded with new tools and programs that ensure the privacy and
security of your data, and help you operate your computer at peak performance. Learn how to
assign a password, lock your computer, back up files and folders, and more to protect the
contents of your computer. Discover how to manage computer components, services, and system
tools; and how to work with disk management and encryption features

Windows File Protection

In versions of Windows prior to Windows 2000, installing software in addition to the
operating system might overwrite shared system files such as dynamic-link libraries (.dll files)
and executable files (.exe files). Disk Management Overview

The Disk Management snap-in is a system utility for managing hard disks and the
volumes, or partitions that they contain. With Disk Management, you can initialize disks,
create volumes, format volumes with the FAT, FAT32, or NTFS file systems, and create
fault-tolerant disk systems. Disk Management enables you to perform most disk-related
tasks without shutting down the system or interrupting users; most configuration changes
take effect immediately.

Permissions on a File Server

One possible scenario for working with permissions is when you must assign
permissions for the files on a file server. For example, suppose you need to Set file permissions
on a server used by a small department. The file server includes an applications folder, home
folders for each of the department's users, a public folder where users can share files, and a drop
folder where users can file confidential reports that only the group manager can read.

Protecting Against Viruses and Trojan Horses

In today's computing world, you must prevent intentional instruction into your
computer and network that take the form of viruses and Trojan horses. Follow these tipsto help
prevent virus outbreaks and Trojan horse attacks.
Computer Administrator Account
The computer administrator account is intended for someone who can make system
wide changes to the computer, install programs, and access all files on the computer. Only a user
with computer administrator account has full access to other user accounts on the computer.

TaskManager Overview
Task Manager providesinformation about programs and processes running on your
computer. It also displays the most commonly used performance measures for processes. You can
use Task Manager to monitor key indicators of your computer's performance. You can also
assessthe activity of running processes using as many as fifteen parameters, and see graphs and
data on CPU and memory usage.

Open Database Connectivity

We can use Data Sources Open Database Connectivity (ODBC) to access data from a
variety of database management systems. For example, if you have a program that accesses data
in a SQL database, Data Sources(ODBC) will let you use the same program to access data in a
Visual FoxPro database. To do this, you must add software components called drivers to your
system. Data Sources (ODBC) helps you add and configure these drivers.

Improved Reliability

Windows XP improves computer’s reliability by introducing new wizard utilities

and resources that helps you to keep your system running smoothly:

∙ Widows update
∙ System file checker
∙ Scan Disk
∙ Registry checker
∙ Back up
 Faster Operating System

Windows XP includes tools that help your computer run faster. Without adding new
hardware, Windows XP includes the suit of programs designed to optimize our computer’s
efficiency especially when used together:

∙ Maintenance wizard
∙ Drive Converter
∙ Disk defragmenter

The learning edition allows programmer to create powerful application MS-windows operating
systems.

1.2.3 Software Selection

Microsoft Visual Basic 6.0

Visual Basic (VB) is an ideal programming language for developing Sophisticated

professional applications for Microsoft Windows. It makes use of Graphical User
Interface for creating robust and powerful applications. The Graphical User Interface as
the name suggests, uses illustrations for text, which enable users to interact with an
application. This feature makes it easier to comprehend things in a quicker and easier
way.

Coding in GUI environment is quite a transition to traditional, linear programming

methods where the user is guided through a linear path of execution and is limited to
small set of operations. In GUI environment, the number of options open to the user is
much greater, allowing more freedom to the user and developer. Features such as easier
comprehension, user-friendliness, faster application development and many other aspects
such as introduction to ActiveX technology and Internet features make Visual Basic an
interesting tool to work with.

Visual Basic (VB) was developed from the BASIC programming language. In the
1970s, Microsoft started developing ROM-based interpreted BASIC for the early

microprocessor-based computers. In 1982, Microsoft QuickBasic revolutionized

 Basic and was legitimized as a serious development language for MS-DOS
environment. Later on, Microsoft Corporation created the enhanced version of BASIC
called Visual Basic for Windows.

IMPORTANCE FEATURES OF VISUAL BASIC (VB)

∙ Response to mouse and keyboard actions
∙ Clipboard and printer access
∙ Full array of mathematical, string handling, and graphics functions ∙
Can handle fixed and dynamic variable and control arrays
∙ Sequential and random access file support
∙ Useful debugger and error-handling facilities
∙ Powerful database access tools
∙ ActiveX support
∙ Package & Deployment Wizard makes distributing your applications
simple

VISUAL BASIC PROFESSIONAL EDITION

The professional Edition provides computer professionals with a full featured set
of tools for developing solutions for others. It includes all the features of the learning
edition, plus additional Active X controls, the internet information server application
designer, integrated data tools and data environment, active data objects, and the dynamic
HTML page designer. Documentation provides with the professional edition includes the
visual studio professional features book plus Microsoft developer network CD’s
containing full online documentation.

VISUAL BASIC LEARNING EDITION

The Visual Basic Learning Edition allows Programmers to easily create powerful
applications for Microsoft Windows and Windows NT®. It includes all intrinsic controls,
plus grid, tab and data-bound controls. Documentation provided with this edition includes
Learn VB Now (a multimedia CD-ROM title), plus Microsoft Developer Network CDs
containing full online documentation.
VISUAL BASIC CONCEPT

In order to understand the application development process, it is helpful to

understand some of the keys concepts upon Which Visual Basic is a Windows
Development language, some familiarity with the Windows

Programming, you need to be aware of some fundamental differences between

programming for Windows versus other environments.

INTEGRATED DEVELOPMENT ENVIRONMENT ELEMENTS

One of the most significant changes in Visual Basic 6.0 is the Integrated
Development Environment (IDE). IDE is a term commonly used in the programming
world to describe the interface and environment that we use to create our applications. It
is called integrated because we can access virtually all of the development tools that we
need from one screen called an interface. The IDE is also commonly referred to as the
design environment, or the program.

The Visual Basic IDE is made up of a number of components

➢ Menu Bar

➢ Tool Bar

➢ Project Explorer

➢ Properties window

➢ Form Layout Window

➢ Toolbox

➢ Form Designer

➢ Object Browser

➢ Code editor

In previous versions of Visual Basic, the IDE was designed as a Single Document
Interface (SDI). In a Single Document Interface, each window is a free floating window
that is contained within a main window and can move anywhere on the screen as long as
Visual Basic is the current application. But, in Visual Basic 6.0, the
 IDE is in a Multiple Document Interface (MDI) format. In this format, the windows
associated with the project willstay within a single container known as the parent. Code
and form-based windows will stay within the main container form.

MENU BAR

This Menu Bar displays the commands that are required to build an application.
The main menu items have sub menu items that can be chosen when needed. The toolbars
in the menu bar provide quick access to the commonly used commands and a button in
the toolbar is clicked once to carry out the action represented by it.

TOOLBOX

The Toolbox contains a set of controls that are used to place on a Form at design
time thereby creating the user interface area. Additional controls can be included in the
toolbox by using the Components menu item on the Project menu.

PROJECT EXPLORER

Docked on the right side of the screen, just under the toolbar, in the Explorer
window. The Project Explorer as shown in figure server as a quick reference to the
various elements of a project namely form, classes and modules

PROPERTIES WINDOW

The Properties Window is docked under the Project Explorer window. Properties
Window exposes the various characteristics of selected objects. Each and every form in an
application is considered an object. Now, each Object in Visual Basic has characteristics
such as color and size.

OBJECT BROWSER

The Object Browser allows us to browse through the various properties, events
and methods that are made available to us. It is accessed by selecting Object Browser
from the View menu or pressing the key F2. The left column of the Object Browser lists
the objects and classes that are available in the projects that are opened and the controls
those have been referenced in them. It is possible for us to scroll through the list and
select the object or class that we wish to inspect.
THE TOOL BAR

The toolbar provides quick access to commonly used commands. These will be
explained later in the manual. The Toolbar provides the user quick access to the most
commonly used functions of a program. A toolbar can be used stand-alone or as a
complement to the program's menu structure.

FORM LAYOUT WINDOW

This shows the Form Layout Window, which lets you determine the
starting position of your form relative to the screen.

CODE EDITOR

Visual Studio, like any other IDE, includes a code editor that supports syntax
highlighting and code completion using IntelliSense for not only variables, functions and
methods but also language constructs like loops and queries. IntelliSense is supported for
the included languages, as well as for XML and for Cascading Style Sheets and
JavaScript when developing web sites and web applications.

FORM DESIGN WINDOW

This is where you design your form. A form is what you will present to a user of
your application. A form could be an introduction screen, it could be a dialog box giving
the user options, it could be a box containing a warning. All of your VB programs will
revolve around a number of forms.
VISUAL BASIC CONTROLS
POINTER

Provides a way to move and resize the controls form.

PICTURE BOX

Displays icons/bitmaps and metafiles. It displays text or Acts as a visual

container for other controls.

TEXT BOX

Used to display message and enter text.

FRAME

Serves as a visual and functional container for controls.

COMMAND BUTTON

Used to carry out the specified action when the user chooses it.

CHECK BOX

Displays a True/False or Yes/No option.

OPTION BUTTON

Option Button control which is a part of an option group allows the

user to select only one option even it displays multiple choices.

LIST BOX

Displays a list of items from which a user can select one.

COMBO BOX

Item from the dropdown List Box, or to type in a selection in the Text Box.
Contains a Text Box and a List Box. This allows the user to select
 H SCROLL BAR, V SCROLL BAR

These controls allow the user to select a value within the specified range of values.

TIMER

Executes the timer events at specified intervals of time.

DRIVE LIST BOX

Displays the valid disk drives and allows the user to select one of them.

DIR LIST BOX

Allows the user to select the directories and paths, which are displayed.

FILE LIST BOX

Displays a set of files from which a user can select the desired one.

SHAPE

Used to add shape (rectangle, square or circle) to a Form.

LINE

Used to draw straight line to the Form.

IMAGE

Used to display images such as icons, bitmaps and Metafiles. But less

capability than the Picture Box .

DATA

Enables the use to connect to an existing database and display information from it.

OLE

Used to link or embed an object, display and manipulate Data from other windows
based application.
LABEL

Displays a text that the user cannot modify or interact With.

Microsoft Access

Microsoft Access is an application used to create small and midsize computer

desktop databases for the Microsoft Windows family of Operating systems. It can also be
used as database server for a web-based Application. It is also supported by ADO, ODBC,
and the .NET Framework, etc.

This web site provides lessons on how to use Microsoft Office Access 2007 to
create and manage databases. The lessons follow a step-by-step format with practical
examples.

To follow these lessons, you must have Microsoft Office Access 2007 installed on
your computer. The lessons are listed on the left side of this age. Below, thelessons are
presented as topics.

Access stores data in its own format based on the Access Jet Database Engine. It
can also import or link directly to data stored in other Access Databases, Excel, Share Point
lists, text, XML, Outlook, HTML, dBase, Paradox, Lotus 1-2-3, or any ODBC compliant data
container, including

Visual objects used in forms and reports expose their methods and properties in the VBA
programming environment, and VBA code modules may declare and call Windows
operating system functions. VBA with .NET Framework can be considered a successor to
Accessin the sense that it can produce web front-ends for databases and includes much of
the functionality of VBA in Access.

FUNCTION

Microsoft Access is a database software program that makes manipulating data

manageable for users of many skill levels. You can input data and sort, filter or group information
according to your needs. It's particularly useful when there are thousands of records and sorting
through them individually would take hours. Access allows you to obtain the information quicker
by providing a few commands to tell the program what is being sought. Reports can be created,
too, that pull information out of the database according to the project parameters. For example,
information on a customer's age, sex, marital status, address, email address, phone number and
 cell phone number may be listed in your database. However, demographics about the client may
be the only thing necessary to complete a given project. You can then build a report that will
extract customers by age, sex and marital status.

BENEFITS

Flexibility is the key with Access. Knowing that not everyone is skilled at making
databases, Microsoft created basic templates that a user can go and use immediately. However, a
database can be built from scratch or the templates can be tweaked as needed to fit your needs.
Rather than inputting each record every time a project is started, Access holds thousandsof
records for you to revisit whenever needed, making it a time-saver, too. Thisis great becausenot
only is the information there, but it can be used alongside other Microsoft programs such as
Word. Simply create a mail merge with thousands of letters and join it together with the Access
database. All contacts will be pulled from Access and dumped into each letter separately.
Interaction between MS Outlook is possible too. Import contacts from your MS Outlook contact
book into Access or export contact information in Access and save it as a contact in Outlook

PROTECTION

Microsoft Access offers several ways to secure the application while allowing users to
remain productive. The most basic is a database password. Once entered, the user has full control
of all the database objects. This is a relatively weak form of protection which can be easily
cracked.

A higher level of protection is the use of workgroup security requiring a user name and password.
Users and groups can be specified along with their rights at the object type or individual object level.
This can be used to specify people with read only or data entry rights but may be challenging to specify.
A separate workgroup security file contains the settings which can be used to manage multiple
databases. Workgroup security is not supported in the Access 2007 ACCDB database format, although
Access 2007 still supports it for MDB databases. Databases can also be encrypted.

SPLIT DATABASE ARCHITECTURE

Microsoft Access applications can adopt a split database architecture. The

database can be divided into a front end database that contains the application objects
(queries, forms, reports, macros, and modules), and is linked to tables stored in a back end
shared database containing the data. The 'back-end' database can be stored in a location
shared by many users, such as a file server.
 The 'front-end' database is distributed to each user's desktop and linked to the
shared database. Using this design, each user has a copy of Microsoft Access installed on
their machine along with their application database. This reduces network traffic since the
application is not retrieved for each use, and allows the front end database to contain

tables with data that is private to each user for storing settings or temporary data.

This split database design also allows development of the application independent
of the data. When a new version is ready, the front end database is replaced without
impacting the data database. Microsoft Access has two Built-in utilities, Database Splitter
and Linked Table Manager, to facilitate this architecture.
2. Analysis of the
System
2.1 SCOPE OF THE SYSTEM

This Project work is designed with the following scopes.

∙ The system is able to provide complete information about the college

Administarion and Students Details.
∙ The System is also able to maintain all the information even in critical
circumstances
∙ It is designed in a user friendly manner, in order to help the end user to
avoid errors.
∙ Precise and standard reports are generated according to the user wish.

2.2 Existing System

For the past few yearsthe number of educational institutions are increasing rapidly.
Thereby the number of hostels are also increasing for the accommodation of the students
studying in this institution. And hence there is a lot of strain on the person who are running the
hostel and software’s are not usually used in this context.This particular project deals with the
problems on managing a hostel and avoids the problems which occur when carried manually
Identification of the drawbacks of the existing system leads to the designing of computerized
system that will be compatible to the existing system with the system which is more user
friendly and more GUI oriented. We can improve the efficiency of the system, thus overcome
the following drawbacks of the existing system.

· more human error.

· more strength and strain of manual labour needed
· Repetition of the same procedures.
 · low security
· Data redundancy
· difficult to handle
· difficult to update data
· record keeping is difficult

· Backup data can be easily generated

2.3 Proposed System

The system design is divided in to two portions. The Administrator section and the
User(student’s) section.

1. The Administrator can allot different studentsto the different hostels.

2.He can vacate the students for the hostels.

3.He can control the status of the fee payement.
4.He can edit the details of the students.He can change their rooms, edit and delete the student
records.

A process of converting user originated inputsto a computer-based format. Input design is an important
part of development processsince inaccurate input data are the most common cause of errorsin data
processing. Erroneous entries can be controlled by input design. It consists of developing specifications
and procedures for entering data into a system and must be in simple
format. The goal of input data design isto make data entry as easy, logical and free from errors
as possible. In input data design, we design the source document that
capture the data and then select the media used to enter them into the computer.

2.4 Feasibility Study

The project is feasible given unlimited resources and infinite time. It is both
necessary and prudent to evaluate the feasibility of the project at the earliest possible
time. Feasibility and risk analysis is related in many ways. If project risk is great, the
feasibility listed below is equally important.
The following feasibility techniques has been used in this project

∙ Operational Feasibility
∙ Technical Feasibility

∙ Economic Feasibility
Operational Feasibility

Proposed system is beneficial since it turned into information system analyzing the
traffic that will meet the organizations operating requirements in security, the file is
transferred to the destination and the acknowledgement is given to the server. Bulk of
data transfer is sent without traffic.
Technical Feasibility

Technical feasibility centers on the existing computer system (hardware, software,

etc.) and to what extent it can support the proposed addition. For example, if the current
computer is operating at 80% capacity. This involves, additional hardware (RAM and
PROCESSOR) will increase the speed of the process. In software, language that is VB 6
and Access is used. We can also use in Linux, Windows operating system. The technical
requirement for this project are Windows Operating System as software and normal
hardware configuration is enough ,so the system is more feasible on this criteria.

Economic Feasibility

Economic feasibility is the most frequently used method for evaluating the
effectiveness of a candidate system. More commonly known as cost / benefit analysis, the
procedure is to determine the benefits and saving that are expected from a candidate and
compare them with the costs. If the benefits outweigh cost then the decision is made to
design and implement the system. Otherwise drop the system.

This system has been implemented such that it can be used to analysis the traffic. So it
does not require any extra equipment or hardware to implement. So it is economically
feasible to use.
3. SYSTEM DESIGN
 3.1 Input Design

Input design is a process of converting user orientation into a computer based format. Input
data are collected and organized into groups similar data. The goal of designing input data is to make
data entry as easy, logical and free from error as possible.

Once the input data are identified appropriate input media are selected for processing. The
major approaches for entering data into computer are.

➢ Links

➢ Forms

➢ prompts

Among these links and forms are used in the proposed system. Links are used to provide a
selection list that simplifies computed data access or entry. A form is pre-designed templates that
request the user to enter data in the appropriate location. Input and designs are considered as the heart
of the system. Input design forms are developed using visual basic in user friendly manner

3.2 DATABASE DESIGN

DATABASE MANAGEMENT

Database Management System (DBMS) is a set of computer programs that controls the creation,
maintenance, and the use of the database with computer as a platform or of an organization and its end
users. It allows organizations to place control of organization-wide database development in the hands
of database administrators (DBA) and other specialists. A DBMS is a system software package that
helps the use of integrated collection of data records and files known as databases. It allows different
user application programs to easily access the same database. DBMS may use any of a variety of
database models, such as the network model .

It's an organized collection of data. A database management system (DBMS) such as Access,
FileMaker Pro, Oracle or SQL Server provides you with the software tools you need to organize that
data in a flexible manner. It includes facilities to add, modifyor delete data from the database,
ask questions (or queries) about the data stored in the database and produce reports summarizing
selected contents.
 When we use work with data in a Microsoft Access database, user must first create
a connection to a Database file. The easiest way to create a connection to a Microsoft
Access file is to create a data environment using the Data Environment designer.

CHARACTERISTICS OF DATABASE MANAGEMENT SYSTEM: ➢

It represents complex relationships between data.

➢ Keeps all light control of data redundancy.

➢ Enforces user-defined rule to ensure the integrity of table data has a

centralized data dictionary for the storage of information pertaining to

data and its manipulation.

➢ Ensure that data can be shared across application.

➢ Enforces data access authorization have automatic, intelligent backup

and recovery procedures for data.

DATABASE DESIGN

When we design a database, first decide what tables we need, what type of goes in
each table, who can access each table and so on. As you create and work with tables, you
continue to make more detailed decisions about them.

The most efficient way to create a table is to define every a table is to define
everything you need in the table at one time, including its data restrictions andadditional
components. However, you can also create a basic table, add some data to it,and then
work with it for a while. This approach gives you a chance to see what types of
transactions are most common and what types of data are frequently entered. Before you
commit to firm design by adding constrains, indexes, defaults, rules and other objects.
3.3 Process Design

Process design plays an important role in project development. In order to understand

the
working procedure, process design is necessary. Data Flow Diagram and System Flow chart are
the tools used for process design. System Flow Chart is a graphical representation of the system
showing the overall flow of control in processing at the job level; specifies what activities must
be done to convert from a physical to logical model. Data Flow Diagram is the logical
representation of the data flow of the project. The DFD is drawn using varioussymbols. It has a
source and a destination. The process is represented using circles
and source and destination are represented using squares. The data flow isrepresented using
arrows. One reader can easily get the idea about the project through Data Flow Diagram.

3.4 OUTPUT DESIGN

In output design, the emphasis is on producing a hard copy of the information

request or displaying the output on the CRT screen in a pre-defined format.

Computer output is the most important and direct source of information to the
user. Efficient, intelligible output design improves the system relationship with the user
and helps in decision making.

The output design mainly contributes towards the reports generated for making the
decision .by checking the desired condition, the reports are generated.
 4.TESTING AND
IMPLEMENTATION
4.1 Testing

The goals of verification and validation activities are to access and improve
quality of the work products generated during development is “Are we building the
product right?” and validation is “Are we building the right product?”

4.1. 1 System Testing:

Software once validate must be combined with other system elements. System
testing verifies that all the elements miss properly and that overall system function
performance is achieved. It also tests to find discrepancies between system and its
original current specification and system documentation.

4.1.2 Unit testing

Starting from the bottom, the first level of testing is component testing some time
it is called unit testing specified in the component correctly. In theory an independent
tester should do this. But in practice the developer does it as they people to understand
how a component works. The problem with a system, which may not have been built it.
To overcome component is that it performs only a small part of functionality of a system
and it relies on cooperating with other parts of this developer either built or usesspecial
software to make it accurately.

Black box testing is the most important testing to ensure that users of the
application have a flawless and satisfying experience. Because black box testing is to
identifying contradictions in function specification from the user’s perspective, having a
tool that brings efficiency to your testing process is essential.

Testing anywhere gives the power and organization to gain efficiency in the
block box testing, with tools that make test creation and management a breeze for
anyone. Automate the test with intuitive tools that make testing quickly and effective
allowing for quicker development. The purpose of any security testing method is to
ensure the robustness of the system in the face of malicious attacks or regular software
failure.
 The white box testing is performed based on the knowledge of how the
system is implemented. White box testing includes analyzing data flow, control flow,
information flow, coding practices exception and error handling within the system.

To testing the intended and unintended software behavior. White box testing
can be performed to validate whether code. Implementation follows intended design, to
validate implemented security functionality and uncover exploitable vulnerabilities.

4.1.3 Integration Testing:

Integration testing address issues associated with the dual problem of

verification and program construction. After the software has been integrates a set of
high-order tests are conducted.

The main objective of this testing process is to take unit tested modules
and build a program structure that has been dictated by design.

The following are the types of integration testing,

➢ Top-down integration

➢ Bottom-Up integration

4.1.4 Output Testing:

This system developed and give the different types of inputs and tested the
required outputs are displayed.

4.2 IMPLEMENTATION

The Hardware Sales and Service system developed may be totally new, replacing
an existing system. Proper implementation is essential to provide a reliable system to
meet organization requirements. Implementation is the stage of the project when the
theoretical design is turned into an actual working system.

The process of implementation involves:

 ∙ Training the implementation to learn the system. Careful planning and
method to implementation
∙ Making necessary changes to the system as desired by the user. ∙
Testing the developed program with adequate sample data.
Maintenance hold the software industry captive, typing up programming
resources; analyst and programmers spend for more time maintaining programs
that they do write them.

Maintenance is not as rewarding as exciting as developing system, few tools and

techniques are available for maintenance a good test plan is lacking. Maintenance covers
a wide range of activities, including correcting coding and design errors,updating user
support.

Maintenance hold the software industry captive, typing up programming

resources; analyst and programmers spend for more time maintaining programs that they
do write them. Maintenance is not as rewarding as exciting as developing system, few
tools and techniques are available for maintenance a good test plan is lacking.
Maintenance covers a wide range of activities, including correcting coding and design
errors, updating user support.
5. CONCLUSION
 It is an excellent tool for the maintenance of the Garment Management.

The development stages follows system analysis and design approach. This system has
undergone testing techniques and bugs have been removed in this project. Input entries
can be updated and maintained in several other systems. It is also very useful for
Performing day to day management activities. It is menu driven and user-friendly.

POSSIBILITIES OF ENCHANCEMENTS:

Our aim is to make future enhancement To the Software Tool For The Additional
Business Logic. A website can be established with support of our system and the
transactions can be performed from remote access. The development stages follows
system analysis and design approach. This system has undergone testing techniques and
bugs have been removed in the forms. It is very useful for performing day to day
management activities. Employee details and account number can also be maintained in
this project. Employee pay role can also be an Enhancement
6. CODING
#include <iostream.h>
#include <conio.h>
#include <fstream.h>
#include <string.h>

class Student {
int rollNo;
char name[50];
char gender;
int roomNo;
float feesPaid;
float totalFees;

public:
// Function to enter student details
void enterDetails() {
clrscr();
cout << "Enter Roll Number: ";
cin >> rollNo;
cout << "Enter Name: ";
cin.ignore();
cin.getline(name, 50);
cout << "Enter Gender (M/F): ";
cin >> gender;
cout << "Enter Room Number: ";
cin >> roomNo;
cout << "Enter Total Fees: ";
cin >> totalFees;
feesPaid = 0; // Initially no fee is paid
}

// Function to display student details

void displayDetails() {
cout << "\nRoll Number: " << rollNo;
cout << "\nName: " << name;
cout << "\nGender: " << (gender == 'M' ? "Male" : "Female");
cout << "\nRoom Number: " << roomNo;
cout << "\nTotal Fees: " << totalFees;
cout << "\nFees Paid: " << feesPaid;
}

// Function to update fees

void updateFees(float amount) {
feesPaid += amount;
if (feesPaid > totalFees) {
feesPaid = totalFees; // Cap the fees paid to total fees
}
}

// Function to write student details to a file

void writeToFile() {
fstream file;
file.open("students.dat", ios::out | ios::app);
file.write((char*)this, sizeof(*this));
file.close();
}

// Function to read one student and move to next student

void readNextStudent(fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
displayDetails();
}

// Function to search for a student by Roll Number

int searchByRollNo(int roll, fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
if (rollNo == roll) {
displayDetails();
return 1;
} else {
return searchByRollNo(roll, file); // Recursively
search the next record
}
}
return 0; // Not found
}

// Function to modify the details of a student

int modifyDetails(int roll, fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
if (rollNo == roll) {
cout << "Enter new details for Roll Number " << rollNo
<< ":\n";
enterDetails();
file.seekp(-sizeof(*this), ios::cur);
file.write((char*)this, sizeof(*this));
return 1;
} else {
return modifyDetails(roll, file); // Recursively
modify the next record
}
}
return 0;
}

// Function to update the fee for a student

int updateFeeByRollNo(int roll, float amount, fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
if (rollNo == roll) {
updateFees(amount);
file.seekp(-sizeof(*this), ios::cur);
file.write((char*)this, sizeof(*this));
return 1;
} else {
return updateFeeByRollNo(roll, amount, file); //
Recursively update the next record
}
}
return 0;
}
};

// Function to display main menu

void displayMenu() {
cout << "\n****** Hostel Management System ******\n";
cout << "1. Add Student\n";
cout << "2. Display All Students\n";
cout << "3. Search Student by Roll Number\n";
cout << "4. Modify Student Details\n";
cout << "5. Update Fees\n";
cout << "6. Exit\n";
}

void processChoice(int choice, Student& s) {

int roll;
float amount;
fstream file;

// Open file for read and write where necessary

if (choice == 2 || choice == 3 || choice == 4 || choice == 5) {
file.open("students.dat", ios::in | ios::out);
} else {
file.open("students.dat", ios::out | ios::app);
}

if (choice == 1) { // Add Student

s.enterDetails();
s.writeToFile();
}
else if (choice == 2) { // Display All Students
s.readNextStudent(file); // Read and display one student at a
time
while (file) {
s.readNextStudent(file); // Recursively display all
students
}
}
else if (choice == 3) { // Search Student by Roll Number
cout << "Enter Roll Number to search: ";
cin >> roll;
if (!s.searchByRollNo(roll, file)) {
cout << "Student not found!\n";
}
}
else if (choice == 4) { // Modify Student Details
cout << "Enter Roll Number to modify: ";
cin >> roll;
if (!s.modifyDetails(roll, file)) {
cout << "Student not found!\n";
}
}
else if (choice == 5) { // Update Fees
cout << "Enter Roll Number to update fees: ";
cin >> roll;
cout << "Enter the fee amount to add: ";
cin >> amount;
if (!s.updateFeeByRollNo(roll, amount, file)) {
cout << "Student not found!\n";
}
}
else if (choice == 6) { // Exit
cout << "Exiting the system.\n";
}
else { // Invalid choice
cout << "Invalid choice! Try again.\n";
}

file.close();
}

void main() {
clrscr();
Student s;
int choice;

// Initial Menu Display

displayMenu();

// Get the user's choice

cout << "\nEnter your choice: ";
cin >> choice;

// Process the chosen option

processChoice(choice, s);

if (choice != 6) {
// Ask if the user wants to perform another operation
char continueChoice;
cout << "\nDo you want to perform another operation (Y/N)? ";
cin >> continueChoice;

if (continueChoice == 'Y' || continueChoice == 'y') {

// Recursively call main again for another operation
main();
} else {
cout << "Exiting the system.\n";
}
}
}
 6.1 Table Structure

BRANCH_INFO
Field Name Data Type Size Allow Nulls

BCODE Text 50 False

BNAMEd Text 50 False

DURATION NUMBER

FINE_DETAILS
regno Data Type Size Allow Nulls

Student name Text 50 False

hostel name Text 50 False

Blocktype Text 50 False

Blockdesc Text 50 False

ROOM NO Number

Finedesc Text 50 False

_fineamount Currency

dat Date/time False

FNO Text 50 False

Hostel_fee
 Field Name Data Type Size Allow Nulls

Regno Number

name Text 50 False

bcode Number

bname Text 50 False

Hostel_name Text 50 False

Blocktype Text 50 False

roomno Text 50 False

Roomdesc Text 50 False

fees Currency

Hostel_info
Field Name Data Type Size Allow Nulls

Electronic copy available at: https://ssrn.com/abstract=4820829

Hostel_name Text 50 False

Blocktype Text 50 False

blockdesc Text 50 False

roomstart Number

roomend Number

NO_OF_PERSONS Number
ITEM_ALLOC
Field Name Data Type Size Allow Nulls

REGNO Number 50 False

STUD_NAME Text 50 False

HOSTEL NAME Text 50 False

BLOCK NAME Text 50 False

BLOCK DESC Text 50 False

ROOM NO Number 50 False

ITEM NAME Text

ITEM CODE Text

ITEM_DESC
Field Name Data Type Size Allow Nulls

IT CODE Text 50 False

ITEM NAME Text 50 False

Electronic copy available at: https://ssrn.com/abstract=4820829

JOIN DETAILS
Field Name Data Type Size Allow Nulls

Regno Number 50 False

Date_of _joining Date/time 50 False

Hostel name Text 50 False

Block type Text 50 False

 Block desc Text 50 False

Room no Number 50 False

Fees paid Text

Fees_receip_no Number

Electronic copy available at: https://ssrn.com/abstract=4820829

ROOM _ALLOC
Field Name Data Type Size Allow Nulls

APPLICATAION Number 50 False

REGNO Number 50 False

NAME Text 50 False

SEX Text 50 False

HOSTEL NAME Text 50 False

BLOCK Text 50 False

BLOCK DESC Text 50 False

ROOM NO Number False

BRANCH Text 50 False

HOSTELID Text 50 False

YEAR Number False

ROOM_INFO
Field Name Data Type Size Allow Nulls

Hostel name Text 50 False

Room no Number 50 False

Room desc Text 50 False

No_of_person Number 50 False

STUD_INFO
Field Name Data Type Size Allow Nulls

App_no Number 50 False

Reg_no Number 50 False

Name Text 50 False

Sex Text 50 False

Maritalstatus Text 50 False

Father name Text 50 False

Guardian name Text 50 False

Permanent add Text 50 False

Local add Text 50 False

Blood group Text 50 False

PHONE NO Number False

VACCATING_DETAIL
Field Name Data Type Size Allow Nulls

REGNO Number 50 False

NAME Text 50 False

HOSTEL NAME Text 50 False

BLOCK TYPE Text 50 False

BLOCK DESC Text 50 False

ROOM NO Number 50 False

ITEM SERVICE Text 50 False

FINE PAID Text 50 False

DATE_OF_DELETING Date/time False

7. BIBLIOGRAPHY

➢ Visual Basic 6.0 Programmer’s Guide

-User Manual

➢ Visual Basic 6.0: The Complete Reference -

NeolJerke

➢ Visual Basic Programming For Dummies

-Wallace Wang

➢ www.w3schools.com

➢ www.learnvisualbasic.com

➢ www.visualbasic.com.ar