Microsoft Word

Basic Functions & Interface

1. Which of the following is NOT a tab in the Microsoft Word ribbon?

o (a) File
o (b) Insert
o (c) Edit
o (d) View
o Answer: (c)
2. What is the function of the "Ctrl + S" shortcut?
o (a) Save the document
o (b) Open a new document
o (c) Print the document
o (d) Close the document
o Answer: (a)
3. Which bar displays the name of the current document?
o (a) Status bar
o (b) Title bar
o (c) Menu bar
o (d) Scroll bar
o Answer: (b)

Formatting

4. Which of the following is used to change the font of text?

o (a) The Paragraph group
o (b) The Styles group
o (c) The Font group
o (d) The Editing group
o Answer: (c)
5. What does "Ctrl + B" do?
o (a) Italicize selected text
o (b) Underline selected text
o (c) Bold selected text
o (d) Save the document
o Answer: (c)
6. Which of these is NOT a type of text alignment?
o (a) Left
o (b) Center
o (c) Justify
o (d) Diagonal
o Answer: (d)
Page Layout

7. What is the blank space outside the printing area on a page called?
o (a) Header
o (b) Footer
o (c) Margin
o (d) Gutter
o Answer: (c)
8. How do you force a page break?
o (a) Ctrl + Shift
o (b) Ctrl + Enter
o (c) Alt + Enter
o (d) Shift + Enter
o Answer: (b)

Advanced Features

9. What is "Mail Merge" used for?

o (a) Sending emails directly from Word
o (b) Creating multiple documents with personalized information
o (c) Translating text into different languages
o (d) Creating charts and graphs
o Answer: (b)
10. What is a "Macro" in Word?
o (a) A small image inserted into a document
o (b) A recorded sequence of actions that can be replayed
o (c) A type of font
o (d) A tool for checking grammar
o Answer: (b)

Answers: 1: c, 2: a, 3: b, 4: c, 5: c, 6: d, 7: c, 8: b, 9: b, 10: b

Basic Operations & Interface:

1. Which view in Word shows the document as it would appear when printed?
o (a) Draft View
o (b) Web Layout View
o (c) Print Layout View
o (d) Outline View
o Answer: (c)
2. What is the purpose of the "Undo" command?
o (a) To redo a previous action
o (b) To reverse the last action
 o (c) To save the document
o (d) To print the document
o Answer: (b)
3. How do you open an existing Word document?
o (a) File > New
o (b) File > Open
o (c) Insert > File
o (d) View > Open
o Answer: (b)

Formatting and Styles:

4. What is the function of the "Format Painter"?

o (a) To insert images
o (b) To copy formatting from one place to another
o (c) To check spelling and grammar
o (d) To create tables
o Answer: (b)
5. What are Styles in Word?
o (a) Predefined formatting options for text and paragraphs
o (b) Types of images that can be inserted
o (c) Ways to print a document
o (d) Methods for saving a document
o Answer: (a)
6. Which of these is used to create a numbered list?
o (a) Bullets
o (b) Numbering
o (c) Indents
o (d) Alignment
o Answer: (b)

Working with Objects:

7. How do you insert a picture into a Word document?

o (a) Insert > Pictures
o (b) View > Pictures
o (c) Format > Pictures
o (d) File > Pictures
o Answer: (a)
8. What are "Text Boxes" used for?
o (a) To insert tables
o (b) To create separate, movable blocks of text
o (c) To change the page margins
o (d) To create hyperlinks
o Answer: (b)
Page Setup and Layout:

9. What does "Orientation" refer to in page setup?

o (a) The size of the paper
o (b) The direction of the page (portrait or landscape)
o (c) The margins of the page
o (d) The font used in the document
o Answer: (b)
10. What is the purpose of a "Header" and "Footer"?
o (a) To insert page numbers and document titles
o (b) To change the font size
o (c) To create tables
o (d) To check spelling and grammar
o Answer: (a)
11. What is the purpose of columns in a Word document?
o (a) To create tables
o (b) To format text in vertical sections, like a newspaper
o (c) To change the page margins
o (d) To insert page numbers
o Answer: (b)

More Advanced Features:

12. What is the purpose of "Track Changes"?

o (a) To save different versions of a document
o (b) To record edits made to a document
o (c) To create a table of contents
o (d) To insert comments
o Answer: (b)
13. What is a "Table of Contents" used for?
o (a) To list all the images in a document
o (b) To create a list of headings and their corresponding page numbers
o (c) To check spelling and grammar
o (d) To insert footnotes
o Answer: (b)

Answers: 1: c, 2: b, 3: b, 4: b, 5: a, 6: b, 7: a, 8: b, 9: b, 10: a, 11: b, 12: b, 13: b

Creating Tables:

1. Which of the following is NOT a way to insert a table in Word?

o (a) Insert > Table > Draw Table
o (b) Insert > Table > Insert Table
o (c) Insert > Table > Convert Text to Table
 o (d) Insert > Shapes > Rectangle
o Answer: (d)
2. When inserting a table using "Insert Table," what do you specify?
o (a) Number of rows and columns
o (b) Table style and color
o (c) Cell width and height
o (d) Page margins and orientation
o Answer: (a)
3. What does "Convert Text to Table" do?
o (a) Changes the font of the text within the table.
o (b) Creates a table from existing text separated by delimiters like tabs or commas.
o (c) Converts a table back into regular text.
o (d) Inserts a picture into the table.
o Answer: (b)

Formatting Tables:

4. How do you merge two or more cells in a table?

o (a) Select the cells and click "Merge Cells"
o (b) Select the cells and press Ctrl + M
o (c) Select the cells and right-click, then choose "Delete Cells"
o (d) Select the cells and drag them together
o Answer: (a)
5. What is the purpose of "Table Styles"?
o (a) To change the font of the text in the table
o (b) To apply pre-designed formatting to the table (borders, shading, etc.)
o (c) To insert images into the table
o (d) To change the page margins
o Answer: (b)
6. Which option allows you to automatically adjust the width of table columns to fit their
content?
o (a) AutoFit to Contents
o (b) AutoFit to Window
o (c) Fixed Column Width
o (d) Distribute Columns
o Answer: (a)
7. How can you add a new row to the end of a table?
o (a) Click in the last cell and press Enter.
o (b) Right-click in the last row and select "Insert" -> "Rows Below".
o (c) Use the Table Tools > Layout tab and click "Insert Below".
o (d) All of the above.
o Answer: (d)

Manipulating Tables:
 8. How do you delete a row from a table?
o (a) Select the row and press Delete
o (b) Select the row and right-click, then choose "Delete Rows"
o (c) Select the row and press Ctrl + Delete
o (d) Both (a) and (b)
o Answer: (d)
9. Which feature allows you to sort the data within a table alphabetically or numerically?
o (a) Filter
o (b) Sort
o (c) Formula
o (d) Convert to Text
o Answer: (b)
10. What can you insert into table cells?
o (a) Text
o (b) Images
o (c) Other tables
o (d) All of the above
o Answer: (d)
11. What is the function of the "Distribute Rows/Columns" option?
o (a) It merges selected rows or columns.
o (b) It makes selected rows or columns equal in height or width.
o (c) It deletes selected rows or columns.
o (d) It adds new rows or columns.
o Answer: (b)

Pictures and Online Pictures:

1. Which tab do you typically use to insert a picture from your computer?
o (a) Home
o (b) Insert
o (c) Design
o (d) Layout
o Answer: (b)
2. What is the difference between "Pictures" and "Online Pictures"?
o (a) "Pictures" inserts clip art, while "Online Pictures" inserts photos.
o (b) "Pictures" inserts images from your computer, while "Online Pictures"
searches for images online.
o (c) "Pictures" inserts only JPEG files, while "Online Pictures" inserts only PNG
files.
o (d) There is no difference; they both do the same thing.
o Answer: (b)
3. What can you do to an inserted picture in Word?
o (a) Resize it
o (b) Crop it
o (c) Add a border to it
 o (d) All of the above
o Answer: (d)

Shapes and Icons:

4. Where can you find the option to insert basic shapes like rectangles and circles?
o (a) Insert > Shapes
o (b) Design > Shapes
o (c) Layout > Shapes
o (d) Review > Shapes
o Answer: (a)
5. What are "Icons" in Word?
o (a) Small pictures representing objects or actions
o (b) Large, high-resolution images
o (c) Animated GIFs
o (d) 3D models
o Answer: (a)

Media (Videos):

6. Can you insert online videos into a Word document?

o (a) Yes, directly from the "Insert" tab
o (b) No, you can only insert videos from your computer
o (c) Only if you have a special add-in
o (d) Only in certain versions of Word
o Answer: (a)

Links:

7. What is a "Hyperlink"?
o (a) A type of font
o (b) A connection to another location (web page, file, etc.)
o (c) A small image
o (d) A type of table
o Answer: (b)
8. How do you create a hyperlink in Word?
o (a) Type the web address and press Enter
o (b) Use the "Insert > Link" option
o (c) Right-click and choose "Hyperlink"
o (d) All of the above
o Answer: (d)

Symbols and Equations:

9. Where can you find special characters like © or ™?

o (a) Insert > Symbols
 o (b) View > Symbols
o (c) Format > Symbols
o (d) Review > Symbols
o Answer: (a)
10. What is the purpose of the "Equation" editor?
o (a) To check spelling and grammar
o (b) To insert mathematical equations and formulas
o (c) To create charts and graphs
o (d) To insert tables
o Answer: (b)

Other Insert Options:

11. What does inserting a "Header & Footer" allow you to do?
o (a) Add consistent information at the top and bottom of each page
o (b) Change the page margins
o (c) Insert a table of contents
o (d) Add watermarks
o Answer: (a)
12. What is the purpose of inserting a "Text Box"?
o (a) To create a table
o (b) To create a separate, movable area for text
o (c) To change the font size
o (d) To insert a picture
o Answer: (b)
13. What is the function of the "Quick Parts" option?
o (a) To quickly insert pre-formatted text or document properties
o (b) To check spelling and grammar
o (c) To create hyperlinks
o (d) To insert equations
o Answer: (a)

Themes:

1. What are "Themes" in Word?

o (a) Predefined sets of colors, fonts, and effects
o (b) Individual font styles
o (c) Page layout options
o (d) Tools for checking spelling and grammar
o Answer: (a)
2. What aspects of a document do Themes control?
o (a) Colors
 o (b) Fonts
o (c) Effects (like shadows and borders)
o (d) All of the above
o Answer: (d)
3. If you change the Theme, what happens to existing formatting?
o (a) It is completely erased.
o (b) It is updated to match the new Theme's styles.
o (c) It remains unchanged.
o (d) It is converted to plain text.
o Answer: (b)

Document Formatting:

4. Where can you find options to change paragraph spacing and indentation on the Design
tab?
o (a) Page Background group
o (b) Document Formatting group
o (c) Themes group
o (d) Styles group
o Answer: (b)
5. What does the "Paragraph Spacing" option in the Design tab control?
o (a) The space between lines within a paragraph.
o (b) The space before and after paragraphs.
o (c) The indentation of the first line of a paragraph.
o (d) The margins of the page.
o Answer: (b)
6. What is the effect of changing the "Effects" option in the Document Formatting group?
o (a) It changes the font of the document.
o (b) It applies visual effects like shadows and reflections to objects.
o (c) It changes the page color.
o (d) It changes the page margins.
o Answer: (b)

Page Background:

7. Which of these is NOT a Page Background option?

o (a) Watermark
o (b) Page Color
o (c) Page Borders
o (d) Page Number
o Answer: (d)
8. What is a "Watermark"?
o (a) A faint image or text that appears behind the document text
o (b) A colored border around the page
o (c) A background color for the page
 o (d) A type of font
o Answer: (a)
9. What can you customize about a watermark?
o (a) Text or picture.
o (b) Color and transparency.
o (c) Position and size.
o (d) All of the above.
o Answer: (d)
10. What does the "Page Color" option do?
o (a) It changes the color of the text on the page.
o (b) It changes the background color of the page.
o (c) It adds a border to the page.
o (d) It inserts a watermark.
o Answer: (b)
11. What can you add using the "Page Borders" option?
o (a) A solid line around the page.
o (b) An artistic border using images or patterns.
o (c) A shadow or 3-D effect to the border.
o (d) All of the above.
o Answer: (d)

Margins:

1. What are "Margins"?

o (a) The spacing between lines of text
o (b) The blank space around the edges of the page
o (c) The size of the font
o (d) The orientation of the page
o Answer: (b)
2. Which of the following is NOT a standard margin setting in Word?
o (a) Normal
o (b) Narrow
o (c) Moderate
o (d) Diagonal
o Answer: (d)
3. Where can you customize margin sizes?
o (a) Page Layout > Margins > Custom Margins
o (b) Insert > Margins
o (c) View > Margins
o (d) File > Margins
o Answer: (a)
Orientation:

4. What are the two main page orientations?

o (a) Small and Large
o (b) Top and Bottom
o (c) Portrait and Landscape
o (d) Left and Right
o Answer: (c)
5. Which orientation is taller than it is wide?
o (a) Landscape
o (b) Portrait
o (c) Horizontal
o (d) Wide
o Answer: (b)

Size:

6. What does the "Size" option in Page Layout control?

o (a) The font size
o (b) The page dimensions (e.g., Letter, A4)
o (c) The margins
o (d) The line spacing
o Answer: (b)
7. Which is the most common paper size used in the United States?
o (a) A4
o (b) Letter
o (c) Legal
o (d) Executive
o Answer: (b)

Columns:

8. What is the purpose of using columns in a document?

o (a) To create tables
o (b) To format text in vertical sections, like a newspaper
o (c) To change the page orientation
o (d) To insert images
o Answer: (b)
9. Can you have different numbers of columns on different parts of the same page?
o (a) Yes, by using section breaks
o (b) No, the number of columns applies to the entire document
o (c) Only if you use text boxes
o (d) Only in certain versions of Word
o Answer: (a)

Breaks:
 10. What is a "Page Break"?
o (a) A visual line separating sections of text
o (b) A marker that forces the text to continue on the next page
o (c) A change in font size
o (d) A change in margins
o Answer: (b)
11. What is a "Section Break"?
o (a) A break that only affects the current paragraph
o (b) A break that allows you to change formatting (like columns or margins) within
a document
o (c) A break that creates a new document
o (d) A break that inserts a table of contents
o Answer: (b)
12. Which type of section break starts the new section on the next page?
o (a) Continuous
o (b) Next Page
o (c) Even Page
o (d) Odd Page
o Answer: (b)

Line Numbers:

13. What is the purpose of showing "Line Numbers"?

o (a) To automatically number paragraphs
o (b) To display a number next to each line of text for easy reference
o (c) To count the words in a document
o (d) To create a table of contents
o Answer: (b)

Hyphenation:

14. What does "Hyphenation" do?

o (a) It automatically inserts hyphens at the end of lines to improve text flow.
o (b) It automatically corrects spelling errors.
o (c) It automatically creates bulleted lists.
o (d) It automatically inserts page numbers.
o Answer: (a)