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Computer Access Practical Test

The document outlines a practical test for students on Microsoft Access, requiring them to create a database, tables, and various queries, forms, and reports. It also includes theoretical questions about the functionalities and features of Microsoft Access. The test is designed to assess students' understanding and practical skills in database management.

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machariae513
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21 views3 pages

Computer Access Practical Test

The document outlines a practical test for students on Microsoft Access, requiring them to create a database, tables, and various queries, forms, and reports. It also includes theoretical questions about the functionalities and features of Microsoft Access. The test is designed to assess students' understanding and practical skills in database management.

Uploaded by

machariae513
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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COMPUTER PRACTICAL TEST: MICROSOFT ACCESS

Student Name: ______________________ Date: _______________

INSTRUCTIONS: Complete the following tasks using Microsoft Access.

1. Open Microsoft Access and create a new database named Student_Records.accdb.


2. Create a table named Students with the following fields:
o StudentID (Primary Key)
o FirstName (Text)
o LastName (Text)
o Age (Number)
o Course (Text)
o EnrollmentDate (Date/Time)
o FeesPaid (Currency)
3. Enter at least 10 records into the table with varying ages, courses, and fee payments.
4. Create another table named Courses with the following fields:
o CourseID (Primary Key)
o CourseName (Text)
o Duration (Number)
o Fees (Currency)
5. Establish a One-to-Many Relationship between the Students table and the Courses
table using Course as the common field.
6. Create the following queries:
o A Select Query to display students who are older than 21 years and have paid
fees above $500.
o A Parameter Query that allows the user to enter a Course Name and retrieves all
students enrolled in that course.
o An Update Query to increase fees by 10% for students in a specific course.
o A Delete Query to remove students who have not paid any fees.
o A Crosstab Query that groups students by course and calculates the average age
of students per course.
7. Design a Form for entering student details, including a dropdown menu for selecting a
course.
8. Generate a Report displaying all student records, sorted by last name, showing total fees
collected per course.
9. Create a Macro that automatically opens the Students table and runs the Select Query
upon database startup.
10. Save and close the database.

THEORY
1. What is Microsoft Access primarily used for? a) Word Processing
b) Database Management
c) Spreadsheet Calculations
d) Graphic Design

Millan comp college


2. Which of the following is NOT an object in Microsoft Access? a) Table
b) Query
c) Slide
d) Form
3. What is the purpose of a Primary Key in a table? a) To store images
b) To uniquely identify each record
c) To create charts
d) To format text
4. Which query type is used to retrieve specific data from a table? a) Select Query
b) Append Query
c) Delete Query
d) Update Query
5. What is the function of a Form in Microsoft Access? a) To design web pages
b) To enter and edit data easily
c) To delete tables
d) To perform calculations
6. In a One-to-Many Relationship, where is the Primary Key placed? a) In both tables
b) In the parent table
c) In the child table
d) Relationships do not use primary keys
7. What does a Report do in Microsoft Access? a) Deletes tables
b) Displays and prints formatted data
c) Sorts and filters data automatically
d) Creates queries
8. Which data type should be used to store long pieces of text? a) Short Text
b) Number
c) Long Text
d) Currency
9. What is a Macro used for in Microsoft Access? a) To automate tasks
b) To store numbers
c) To create new tables
d) To delete queries
10. Which option is NOT a valid way to create a table in Access? a) Using Design View
b) Using Table Wizard
c) Using SQL Commands
d) Using PowerPoint
11. What feature ensures that data entered in a table follows a specific rule? a) Validation
Rule
b) Filter
c) Grouping
d) Caption
12. What happens when you delete a field from a table? a) The data in the field is deleted
permanently
b) The table is deleted
c) The field reappears when you refresh
d) The data remains but is hidden

Millan comp college


13. What is the purpose of an AutoNumber field? a) To store text values
b) To create unique numbers automatically
c) To store dates and times
d) To perform calculations

Millan comp college

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