Microsoft Word Practice Document

Here is a tutorial to use in class with Microsoft Word. To use it, you need to have Word 2007 or
Word 2010 on your machine and have the help of an instructor.

You should see three Control Areas:

 Office 2007 -- Microsoft Office Button ( ) or

Office 2010 and Office 2013 -- “File” Tab ( ),
 Quick Access Toolbar -- ( ) next to the Office Button and the
 Ribbon.
The Ribbon consists of Tabs over the Ribbon, the Ribbon itself, and Tab Groups under the
Ribbon.

Practice One

Click the Home Tab on the Ribbon, then select from B (bold), I (italic), U (underline), Font
and Font Size from the Font Group:

1) Change this sentence to bold type.

Select the sentence above then click the B (bold) button.
To select the sentence, click at the start of the sentence, continue pressing the left mouse
button and drag the mouse to the end of the sentence. To change it back select the
sentence then click the B (bold) button again.

2) Change this sentence to italics. Click the I (italic) button.

3) Underline this sentence. Click the U (underline) button.

4) Change this sentence to font size 18. Click the down arrow next to the number 12 .

5) Change this sentence to Arial font. Click the down arrow next to “Times New Roman.”

6) With the cursor in the middle of this sentence:

Press the Home key on the keyboard. What happens? Then press the End key on the
keyboard. What happens?

7) Hold the Ctrl key on the keyboard down and press the Home key. What does it do?
a) Hold the Ctrl key on the keyboard down and press the End key. What does that do?
b) Use Ctrl+Home to get back to the top of the document.

8) Enter the current date and time here: _

Click the Insert TabText GroupDate and Time.

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 Practice Two

Here is an alternative method to select a line. Move your mouse over to the left margin without
pressing a mouse button. This is called hovering.

You should see a right pointing open arrow ( ).

Click the left mouse button to select the entire line.

Practice using the Home Tab on the Ribbon:

Bold
Italics
Underline
Font size 18
Font Arial
Use the Insert TabText GroupDate and Time and enter it here: _

Put bullets in front of the following list. Select the three items and use the Bullets button ( ) on
the Home TabParagraph Group:
Bread
Plums
Coffee

Put numbers in front of the following list. Select the items and use the Numbering button ( )
on the Home TabParagraph Group:
Rolls
Grapes
Tea

Double space this list. Use the Line Spacing button on the Home TabParagraph Group (2.0):
Pita
Meat
Juice

Use the Undo button ( ) on the Quick Access Toolbar next to the Office button to remove the
double spacing.

Use the Redo button ( ) on the Quick Access Toolbar next to the Office button and the Undo
button to replace the single spacing with double spacing again.

You can get help from your computer by clicking on help button ( ) on the far right of the
Ribbon or pressing the function key, F1, on the keyboard. This brings up the Word Help
window. Enter “Date” in the Search box.

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 Practice Three

Practice Paragraph
The People's Resource Center is a lifeline to people in financial need, as well as a pathway of opportunity
for their future. Since 1998, PRC has had a major technological impact on the lives of thousands of low-income
DuPage County residents through the PRC Computer Training Program and the PRC Computer Technology Access
Program. These two programs provide free computer literacy instruction as well as free reconditioned computers for
households. As our county’s economic base has been transformed by technology, a digital divide has developed
presenting educational and employment barriers for increasing numbers of people in our community. All work and
educational environments require computer skills, but many people lack basic computer skills, and cannot afford a
computer in their home. The PRC’s Computer Technology Programs respond to this community need by teaching
computer skills in neighborhood based classes and also providing refurbished computers complete with Microsoft
software, for family’s homes. If you know someone who would qualify for the computer classes, tell them to call the
Center. Also, if you know someone who could be an instructor tell him or her to call 630-682-5402.

Highlight the entire Practice Paragraph above. Then using the buttons on the Home Tab
Paragraph Group:
1. Align the paragraph to the right ( ).
2. Align it to the left ( ).
3. Align it to the middle ( ).
4. Justify the paragraph so both sides will be lined up ( ).

5. Select the Practice Paragraph title, and press the delete key. Then click the Undo button.
Alternate between the Undo ( ) and the Redo ( ) buttons.

6. What happens when you click within a word twice in the paragraph? What happens when
you click within a word three times?

7. Click the Show/Hide button (¶) on the Paragraph Group of the Home Tab. The Show/Hide
button indicates non-printing characters using dots, arrows, etc. Click it again to turn it off.

Cut, Copy and Paste:

The Home TabClipboard Group has three buttons: Cut ( ), Copy ( ), and Paste ( ).
To Copy and Paste:
1. Select the word, sentence or paragraph to be copied. For example select this title:
Best Classic Movies
2. Click the Copy icon.
3. Paste the title here: _
Notice that you now have two copies of Best Classic Movies. Undo ( ) the copy.

Try Cut and Paste:

4. Select Best Classic Movies
5. Click the Cut icon.
6. Paste the title here: _
Notice that you now have moved the Best Classic Movies from its original location. Undo the
cut. Two clicks of Undo are required: first to remove the paste and second to replace the cut.

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 Practice Four

Practice Formatting:

1. What is the size font of the following sentence? What size font is this?
Place the cursor in the middle of the word ”size” and read the results on the Font and
Paragraph Groups.

2. What font type is the following sentence? What font type is this?

3. What is the smallest size font in your computer? Change this sentence "I can’t hear you!"
to the smallest font. Click the “down arrow” ( ) next to the font size to see other sizes.
Use the Undo button to restore the sentence.

4. What is the largest size? Change this sentence "Is this better?" to the largest font.
Use the Undo button to restore the sentence.

5. Select the sentence below and put a border around it like this one. Click the Page Layout
TabPage Background Group, then click the Page Borders button then click the Borders
Tab. Select the Box border then click OK.

Put a border around this sentence.

6. Select the sentence below and change its background color. On Page Layout TabPage
Background Group, click the Page Borders button then click the Shadings Tab. Click the
down arrow next to Fill “No Color” and select as color then click OK.

Shade this sentence.

Slightly different shadings can be obtained by selecting the sentence above and using the
Text Highlight Button ( ) or using the Shading Tool ( ) on the Home Tab.

7. Change the bullets to a different style. On the Home TabParagraph Group, click the
“down arrow” next to the Bullets button to see other styles. Add bullets to the following
list:
Rolls
Potatoes
Water

8. Select the list below and press the Decrease Indent button ( )on the Paragraph Group:
Pita
Beets
Milk
Then press the Increase Indent button ( ) on the Paragraph Group to undo it.

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 Practice Five

Tables:

Change the following three-row table to a four-row table. Select the first row of the table by

using the right pointing open arrow ( ) in the left margin. Then right click the mouse and select
Insert then select Insert Rows Above from the pop-up list.

In the space below, make a table of three columns by six rows. First set the cursor where you
want the table to go. Then select on the Insert TabTable buttonInsert Table. Select the
columns and rows by clicking and dragging over the desired table size.

You can read up on tables by clicking on help button ( ) then enter “Table” in the Search box.

Another way to place more complex tables into a Microsoft Word document is to create the table
in Microsoft Excel and then copy and paste it into the Word document.

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 Practice Six

Practice:
Be sure to select or highlight the word you want to change first:
Bold
Italics
Underline
Font size 18
Font Arial
Enter the current date and time here: _

Move this list to the right by using the Increase Indent button:
Bread
Lettuce
Milk

Double Space this list:

Bread
Plums
Coffee

Number this list:

Rolls
Grapes
Tea

Put bullets in front of this list:

Pita
Meat
Juice

Change the following words to the indicated font.

Arial
Bookman Old Style
Comic Sans
Courier New
Lucida Handwriting
Tahoma

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 Practice Seven

Copy and Paste from another application:

You can coordinate data between applications. Here we will use the Calculator and this Word
document.

Bring up the Calculator:

1. Press the Start button on the Desktop at the bottom left of your screen.
2. Select All ProgramsAccessories FolderCalculator.

Using the calculator:

1. Multiply 33 times 96.
2. Click EditCopy. The product is place in an area of the Operating System called the
Clipboard. This allows information to be passed from one application to another.

Using this Word document (Select the Word document button on the Task Bar at the bottom of
the Desktop to make it active again:
1. Click inside the box below to set the cursor there.
2. Click EditPaste.

Do the following calculations using the calculator. Select the Calculator button on the Task Bar
near the Start button to make it active again. Put the answers in the right hand column.

44 times 596

1,998 divided by 6

2697 plus 3768 plus 496

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 Practice Eight

Spelling and Grammar Checkers:

Spelling errors are indicated by red wavy underlines. This word is missspelt (aka missspelled) as
is allready. To find the correct spelling:
1. Select the word and click the right mouse button or
2. Click on Review TabProofing GroupSpelling and Grammar
Choose one of the suggestions.

If the word is spelled correctly, such as College of DuPage, but is not in the dictionary, you can
either click “Ignore All” or add it to your dictionary.

Grammar errors are indicated by green wavy underlines. As incomplete phrases. Use the same
methods as those used for spelling errors for grammar errors. Grammar errors normally cannot
be fixed automatically by right clicking. They usually require changing the sentence.

An alternate method for correcting spelling and phrasing is to right click on the word or phrase
and choose one of the possible corrections from the drop-down list. If the spelling or phrasing is
already correct then select “Ignore.”

Thesaurus:

To avoid using the same word over and over again you can choose a similar word to express
your idea. To replace "wonderful" in the list below with one of its synonyms, right click on the
word and choose Synonyms from the pop-up list. Click on a appropriate replacement word. Find
synonyms for the rest of the list.

Alternatively you can click the Review TabProofing GroupThesaurus; and in the table below
copy the word “wonderful” and paste it in the “Search for:” box. Then click the green arrow next
to the box. To replace "wonderful" with one of its synonyms, hover over a replacement word; do
not click the replacement word, but click on the “down arrow” at the right of the word. Select
Insert to replace it. Close the Thesaurus by clicking the “x” box opposite the word “Research.”

wonderful
always
beautiful
loud
nice
sometimes

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 Practice Nine

AutoCorrect:

Type the words in the left cell exactly as they appear into the right cell and press the Enter key.

Abbout
Abotu
Aboutit
Divsion
Ehr
eforts

What is going on here? Your computer can “AutoCorrect” for hundreds of typing errors and
spelling mistakes as you type.

Format Painter:

You can copy the text format from one section of a document to another section by using the
Format Painter.

This Font is Lucida Handwriting. Change the following paragraph to Lucida

Handwriting by using the Paintbrush button.

To change this paragraph to Lucida Handwriting, click on any word in the above paragraph to
select its format. Then click Format Painter ( ) on the Home Tab Clipboard Group. Finally
select this entire paragraph by clicking and dragging.

If you double click the Format Painter you can change many locations until you click the Format
Painter again to turn it off.

Word Count:

What page are you on? If you click and hold down the scrollbar on the right, a little white sign
comes up telling you the page number. If you drag the scrollbar that white sign will change as
you get to other pages. You can also see the page number in the Status Bar at the bottom left of
this document. Knowing the location of the page number helps you navigate through a long
document.

How many words are in this document? You aren’t going to count them, are you? The Status
Bar at the bottom left of the document shows the number of words next to the number of pages.

Enter the number of words you found here:

See if the count changed.

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 Practice Ten

Find:

Microsoft Word 2007

Find these words in this document. You can find words in a document by clicking the Find
button ( ) on the Home Tab on the Editing Group. Type the word you are searching for and
then click Find Next.
Each time you click Find Next, Find will locate another instance of the word or it will tell you in
a pop-up it has reached the bottom of the document. Close the pop-up and click Find Next again
to start over at the top of the document. Find also allows you to replace a word in a document.

between
volunteer
arial
language
tahoma

The Replace button below the Find button lets you replace individual words or phrases or all
occurrences of them.

Microsoft Word 2010

Click the Find button ( ) on the Home Tab on the Editing Group. A Navigation pane will open
to the left of the main document. Enter your search word or phrase then click the “up arrow” or
“down arrow” under “Click the arrows to continue your search.” The tiny down arrow next to the
search word provides other options such as replace.

Change Font Color:

On the far right side of the Home TabFont Group, there is a Font Color button ( ). It
changes the color of the text. Do the following:
1. Put the cursor in the box below this paragraph.
2. Click the Font Color button.
3. Write, "I’m surprised" in the box.
4. Change its color. Click the down arrow next to the A and choose another color.

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 Practice Eleven

Just to the left of the Font Color button, there is a Highlight button ( ). It changes the
background color of the text. In the following list, select each word separately and highlight it
with a different color. Be sure not to highlight the text with the same color as the text—it will
seem to disappear.

1. Select the first item.

2. Click on the down arrow, just to the right of the highlight crayon.
3. Click on the gray box.
4. Click the other items, choosing other colors.

jacket
hat
tickets
directions

Multiple columns are used in some books and newspapers. Select the entire Practice Paragraph
below. Then click on the Page Layout TabPage Setup GroupColumns button. Select Two
columns. The paragraph will appear in two columns, but it will be left aligned. To make it look
better, select both columns and press the Home TabParagraph GroupJustify button ( ).

Practice Paragraph
The People's Resource Center is a lifeline to people in financial need, as well as a pathway of opportunity
for their future. Since 1998, PRC has had a major technological impact on the lives of thousands of low-income
DuPage County residents through the PRC Computer Training Program and the PRC Computer Technology Access
Program. These two programs provide free computer literacy instruction as well as free reconditioned computers for
households. As our county’s economic base has been transformed by technology, a digital divide has developed
presenting educational and employment barriers for increasing numbers of people in our community. All work and
educational environments require computer skills, but many people lack basic computer skills, and cannot afford a
computer in their home. The PRC’s Computer Technology Programs respond to this community need by teaching
computer skills in neighborhood based classes and also providing refurbished computers complete with Microsoft
software, for family’s homes. If you know someone who would qualify for the computer classes, tell them to call the
Center. Also, if you know someone who could be an instructor tell him or her to call 630-682-5402.

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 Practice Twelve
Page Formatting:

1. To preview your document before printing it, click the Microsoft Office button (Office
2007), highlight the Print option and then select Print Preview. To return to edit mode, click
Close Print Preview. In Office 2010, click FilePrint. The preview is in the third panel.

2. To change the margins, click on the Page Layout TabPage Setup GroupMargins. You can
adjust the margins, the page orientation or insert page breaks where desired from the Page
Setup Group.

3. (MS Word 2007) To insert a page break, select the location for the break. Then click the
Page Break button ( ) on the Pages Group of the Insert Tab.
In Office 2010, Page break is located on the Page Layout TabPage Setup group.

Just for fun:

Add a graphic to your document. First set the cursor in the space below. Click Insert
TabIllustrations Group. Select either the Clip Art or Picture icon. Choose one of the
available graphics from the dialog box. Otherwise you may insert a graphic from your
computer or from the Internet. Be aware that some graphics down-loaded from the Internet
may be copyrighted and should not be published.

Add Word Art to your document (Office 2007). Click Insert Tab on the Ribbon. Select
WordArt on the Text Group. This will place the Drawing Tool Bar at the bottom of the
screen. Click the tilted letter A and choose a format from the WordArt Gallery. Enter your
text and click OK. Your text will appear on your document. You can change the shape using
the small, yellow square “handle.” And you can change the size using the small, white
square “handles.” Word Art in this format was removed from Office 2010.

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