PREPARING

GRAPHICAL REPORTS
CHART

2
DIFFERENCE BETWEEN CHARTS AND GRAPH

Charts
- it presents data visually and provide a clear overview of information.

Graphs

- are used to display relationship or patterns between variables or

data points. Graphs are especially useful for showing trends,
comparisons, and changes over time. They are commonly used in
scientific research data analysis and statistical presentations.
Graphs often require numerical data and can depict complex
relationships or data sets.
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 TYPES OF CHARTS
1. Line Chart To create a line chart in Excel, you can follow these steps:
Use a line chart to look at
Select the data: Highlight the range of data you want to
trends or data over a time display in the chart.
period. Insert the line chart: Go to the Insert tab, and then select
Line.
Choose a line chart style: Select a line chart style from the
available options.
Modify the chart: Select the Chart Design tab to add a title,
labels, or a legend.

You can also create a chart by selecting the data and pressing
ALT + F1.

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 TYPES OF CHARTS
2. Bar Chart
A graphical representation used to display To create a Bar chart in Excel, you can follow these
and compare discrete categories of data steps:
through rectangular bars, where the length
Select the data: Highlight the range of data you want
or height of each bar is proportional to the
to display in the chart.
frequency or value of the corresponding Insert the Bar chart: Go to the Insert tab, and then
category. select Bar.
Choose a Bar chart style: Select a Bar chart style from
the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
3. Pie Chart
To create a Pie chart in Excel, you can follow these
a graphical representation technique
steps:
that displays data in a circular-shaped
graph. It is a composite static chart that Select the data: Highlight the range of data you want
works best with few variables. to display in the chart.
Insert the Pie chart: Go to the Insert tab, and then
Sales select Pie.
Choose a Pie chart style: Select a Pie chart style from
the available options.
9% 1st Qtr Modify the chart: Select the Chart Design tab to add
10%
2nd Qtr a title, labels, or a legend.
23% 58% 3rd Qtr
4th Qtr

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 TYPES OF CHARTS
4. Area Chart
a graph that combines a line To create a Area chart in Excel, you can follow these
chart and a bar chart to show steps:
changes in quantities over Select the data: Highlight the range of data you want
time. to display in the chart.
Insert the Area chart: Go to the Insert tab, and then
select Area.
Choose a Area chart style: Select a Area chart style
from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
5. Scatter Chart
commonly referred to as a scatter
plot, is a graphical representation To create a Area chart in Excel, you can follow these
used to explain the relationship steps:
between two continuous variables
within a dataset. Select the data: Highlight the range of data you want
to display in the chart.
Insert the Scatter chart: Go to the Insert tab, and then
select Scatter.
Choose a Scatter chart style: Select a Scatter chart
style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
6. Treemap Chart
is a data visualization technique that uses
nested rectangles to show hierarchical data To create a Treemap chart in Excel, you can follow
in a tree-like structure. The size of each these steps:
rectangle is proportional to its data value,
which helps users quickly identify patterns Select the data: Highlight the range of data you want
and relationships. to display in the chart.
Insert the Treemap chart: Go to the Insert tab, and
then select Treemap.
Choose a Treemap chart style: Select a Treemap chart
style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
7. Map Chart
are graphical representations that employ
geographical maps as a visual backdrop to To create a Map chart in Excel, you can follow these
display data points or statistical steps:
information associated with specific
geographic locations. Select the data: Highlight the range of data you want
to display in the chart.
Insert the Map chart: Go to the Insert tab, and then
select Map.
Choose a Map chart style: Select a Map chart style
from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
8. Stock Chart
a graph that shows the price of a stock over a
certain period of time. It allows you to gauge a To create a Stock chart in Excel, you can follow these
stock's current and past performance and steps:
forecast how it might perform in the future.
Select the data: Highlight the range of data you want
to display in the chart.
Insert the Stock chart: Go to the Insert tab, and then
select Stock.
Choose a Stock chart style: Select a Stock chart style
from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
9. Radar Chart
a two-dimensional graph that displays multiple
To create a Radar chart in Excel, you can follow these
quantitative variables using a radial grid. It's also
steps:
known as a spider chart, star chart, web chart, or
polar chart. Select the data: Highlight the range of data you want
to display in the chart.
Insert the Radar chart: Go to the Insert tab, and then
select Radar.
Choose a Radar chart style: Select a Radar chart style
from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
10. Histogram Chart
a graphical representation of data points
organized into user-specified ranges. The To create a Histogram chart in Excel, you can follow
histogram condenses a data series into an these steps:
easily interpreted visual by taking many
data points and grouping them into logical Select the data: Highlight the range of data you want
ranges or bins similar in appearance to a bar to display in the chart.
graph. Insert the Histogram chart: Go to the Insert tab, and
then select Histogram.
Choose a Histogram chart style: Select a Histogram
chart style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
11. Surface Chart
a 3D representation of data that shows the
To create a Surface chart in Excel, you can follow these
relationship between two sets of data. It's a
steps:
useful tool for finding the best combinations
between data sets. Select the data: Highlight the range of data you want
to display in the chart.
Insert the Surface chart: Go to the Insert tab, and
then select Surface.
Choose a Surface chart style: Select a Surface chart
style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
12. Column Chart
a graphical representation or visualization of
To create a Column chart in Excel, you can follow
measured data in the form of vertical
these steps:
rectangular bars or columns plotted along
two axes with the values representing the Select the data: Highlight the range of data you want
measure of that particular category of data. to display in the chart.
Insert the Column chart: Go to the Insert tab, and
then select Column.
Choose a Column chart style: Select a Column chart
style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
13. Waterfall Chart
a data visualization tool that shows how
To create a Waterfall chart in Excel, you can follow
an initial value changes over time due to these steps:
a series of positive and negative values.
It's also known as a bridge chart, flying Select the data: Highlight the range of data you want
to display in the chart.
bricks chart, or Mario chart.
Insert the Waterfall chart: Go to the Insert tab, and
then select Waterfall.
Choose a Waterfall chart style: Select a Waterfall
chart style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
14. Funnel Chart
is a specialized chart type that demonstrates
To create a Funnel chart in Excel, you can follow these
the flow of users through a business or sales steps:
process. The chart takes its name from its
shape, which starts from a broad head and Select the data: Highlight the range of data you want
to display in the chart.
ends in a narrow neck.
Insert the Funnel chart: Go to the Insert tab, and then
select Funnel.
Choose a Funnel chart style: Select a Funnel chart
style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
15. Sunburst Chart
is a type of visualization used to represent
To create a Sunburst chart in Excel, you can follow
hierarchical data and how they're correlated. these steps:
This type of data visualization interprets data
sets with words and values to determine the Select the data: Highlight the range of data you want
to display in the chart.
relationship between one data point and
Insert the Sunburst chart: Go to the Insert tab, and
another. then select Sunburst.
Choose a Sunburst chart style: Select a Sunburst
chart style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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 TYPES OF CHARTS
16. Box and Whisker Chart
It shows distribution of data into quartiles,
highlighting the mean and outliers. The boxes may To create a Box and Whisker chart in Excel, you can
follow these steps:
have lines extending vertically called “whiskers”.
These lines indicate variability outside the upper Select the data: Highlight the range of data you want
and lower quartiles, and any point outside those to display in the chart.
lines or whiskers is considered an outlier. Insert the Box and Whisker chart: Go to the Insert
tab, and then select Box and Whisker.
Choose a Box and Whisker chart style: Select a Box
and Whisker chart style from the available options.
Modify the chart: Select the Chart Design tab to add
a title, labels, or a legend.

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