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SQL Server Database Reduction Tool

The document outlines the development plan for a SQL Server Database Reduction Tool aimed at automating database size reduction and optimization. Key features include database shrinking, index optimization, data archiving, and a user-friendly web interface. The tool will utilize technologies such as FastAPI, React.js, and PowerShell for implementation and deployment.

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azeemkhanpathanpk
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7 views6 pages

SQL Server Database Reduction Tool

The document outlines the development plan for a SQL Server Database Reduction Tool aimed at automating database size reduction and optimization. Key features include database shrinking, index optimization, data archiving, and a user-friendly web interface. The tool will utilize technologies such as FastAPI, React.js, and PowerShell for implementation and deployment.

Uploaded by

azeemkhanpathanpk
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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🚀 SQL Server Database Reduction Tool -

Final Game Plan


📌 Overview

This document outlines the game plan for building the SQL Server Database Reduction Tool,
including all features, technologies, and implementation steps.

📂 Table of Contents
1️⃣ Project Overview
2️⃣ Core Features
3️⃣ Technology Stack
4️⃣ Database Optimization Features
5️⃣ Data Archiving & On-Demand Retrieval
6️⃣ Logging & Monitoring
7️⃣ User Authentication & Role-Based Access
8️⃣ Scheduled Optimizations
9️⃣ Frontend User Interface (React Dashboard)
🔟 Installation & Deployment (Windows Installer & Docker)
✅ Final Steps & Next Actions

1️⃣ Project Overview


📝 Goal

This tool will automate SQL Server size reduction by:

 Shrinking databases & cleaning logs.


 Compressing & optimizing indexes.
 Archiving old records to keep performance high.
 Providing on-demand retrieval when old data is needed.
 Logging & monitoring all optimization activities.
 Running optimizations on a schedule.
 Allowing users to control all features via a web UI.

🔹 Who Will Use It?


 Healthcare Providers & EHR Systems
 Businesses with growing SQL Server databases
 IT Administrators managing MSSQL on Windows Server

2️⃣ Core Features


Feature Description
Database Shrinking Reclaims space by shrinking MDF/LDF files.
Index Optimization Rebuilds fragmented indexes for faster queries.
Log File Cleanup Reduces bloated transaction logs.
Data Compression Uses SQL compression for storage savings.
Data Archiving Moves old data to an archive DB.
On-Demand Retrieval Automatically restores archived records when needed.
Logging & Monitoring Tracks all archiving, retrieval, and optimization actions.
Scheduled Optimizations Runs maintenance tasks automatically (weekly, monthly, etc.).
User Access Control Allows only authorized users to trigger optimizations.
Web UI Dashboard Simple interface to manage all features.

3️⃣ Technology Stack


Component Technology
Backend API FastAPI (Python)
Frontend UI React.js (Electron.js optional)
Database MSSQL (Main DB), SQLite (For users)
Automation PowerShell scripts
Scheduler Windows Task Scheduler / Celery
Logging & Monitoring SQL Server Logging, Web Dashboard
Installer Inno Setup (EXE/MSI)

4️⃣ Database Optimization Features


🔹 Shrinking Database Files

📌 Command Used:

sql
CopyEdit
DBCC SHRINKDATABASE (YourDatabase, 10);
✅ Automatically reclaims unused storage.

🔹 Index Optimization

📌 Rebuilds fragmented indexes

sql
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ALTER INDEX ALL ON YourTable REBUILD;

✅ Speeds up queries and reduces storage waste.

🔹 Log File Cleanup

📌 Shrinks oversized log files

sql
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DBCC SHRINKFILE (YourDatabase_Log, 1000);

✅ Prevents transaction logs from growing uncontrollably.

5️⃣ Data Archiving & On-Demand Retrieval


🔹 Archiving Old Data

📌 Moves data older than 2 years to an archive database

sql
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INSERT INTO EHRDB_Archive.dbo.PatientRecords
SELECT * FROM EHRDB.dbo.PatientRecords
WHERE VisitDate < DATEADD(YEAR, -2, GETDATE());

✅ Keeps active database fast.

🔹 Smart Retrieval (Triggers)

📌 Detects when an app requests missing data


sql
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CREATE TRIGGER RetrieveArchivedData
ON DataRequestLog
AFTER INSERT
AS
BEGIN
-- Restore data from archive
INSERT INTO EHRDB.dbo.PatientRecords
SELECT * FROM EHRDB_Archive.dbo.PatientRecords
WHERE ID = (SELECT RecordID FROM inserted);
END;

✅ Automatically restores records only when needed.

6️⃣ Logging & Monitoring


📌 Log every archive & retrieval action

sql
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INSERT INTO ArchiveRetrievalLog (EventType, TableName, RecordID)
VALUES ('ARCHIVE', 'PatientRecords', 123);

✅ Admins can track what’s happening.

📌 Web UI to view logs

python
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@app.get("/logs")
def get_logs():
cursor.execute("SELECT * FROM ArchiveRetrievalLog ORDER BY Timestamp
DESC")
return cursor.fetchall()

✅ Real-time monitoring in a React dashboard.

7️⃣ User Authentication & Role-Based Access


User Role Permissions
Admin Can optimize, archive, retrieve data, and view logs.
User Can only view logs.
📌 FastAPI JWT Authentication

python
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@app.post("/login")
def login(username: str, password: str):
user = get_user(username)
if verify_password(password, user.password):
return {"token": create_jwt_token(username)}

✅ Ensures only authorized users can run optimizations.

8️⃣ Scheduled Optimizations


Method How It Works
Windows Task Scheduler Runs a PowerShell script on a set schedule.
Celery + Redis Provides better control & logging for automation.

📌 Example: Running optimization every Sunday at 2 AM

powershell
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$Action = New-ScheduledTaskAction -Execute "powershell.exe" -Argument "-File
run_optimization.ps1"
$Trigger = New-ScheduledTaskTrigger -Weekly -DaysOfWeek Sunday -At 2am
Register-ScheduledTask -TaskName "DB_Optimization" -Action $Action -Trigger
$Trigger

✅ Runs automatically without manual effort.

9️⃣ Frontend User Interface (React


Dashboard)
Feature Functionality
Login System Secure access control.
Run Optimizations One-click database cleanup.
View Logs See archived/retrieved data.
Set Schedules Configure auto-maintenance.

📌 Example: React API Call


jsx
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const runOptimization = () => {
axios.get("http://localhost:8000/shrink-database")
.then(response => alert("Optimization Complete!"))
};

✅ User-friendly interface for non-technical users.

🔟 Installation & Deployment


📌 Windows Installer (EXE/MSI)

We use Inno Setup to package the tool into a single installer.

iss
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[Setup]
AppName=SQL Optimizer
OutputDir=.\output
OutputBaseFilename=SQLOptimizerInstaller
[Files]
Source: "backend\*"; DestDir: "{app}"
Source: "frontend\*"; DestDir: "{app}"
Source: "shrink_db.ps1"; DestDir: "{app}"
[Run]
Filename: "{app}\install.bat"; Description: "Install Dependencies"

✅ One-click installation for Windows Servers.

✅ Final Steps & Next Actions


✅ Code Implementation – Refine backend scripts.
✅ Testing on Live SQL Server – Verify real-world performance.
✅ Enhance Web UI – Make it more user-friendly.
✅ Package into a Windows Installer – Make it production-ready.

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