Ocampo, Gabriel Daxon D.

Module 2 Lab Quiz

2.1.5 Lab - Introduction to Microsoft Excel

Part 1: Accessing the free Microsoft Office Suite
Step 1: Navigate to Office.com
Step 2: Sign up for the free version of Office
Step 3: Log in to your Microsoft account or create one for free

In addition to Excel, what are three other applications that are available for free with an
Office.com account?
- Word, PowerPoint, and OneNote
Step 4: Launch the Excel app
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Part 2: Saving and Opening an Excel Workbook

Step 1: Saving an Excel Workbook

Step 2: Opening an Excel Workbook

Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Part 3: Working with Cells, Rows, and Columns

Step 1: Changing the Active Cell
a. Click inside cell A1 at the top left corner of the worksheet. Notice the cell now has a
border around it and the cell coordinates are displayed above column A in the Cell
Name Box.

b. Now, click into cell B2. Note that this cell is now the active cell with a border and its
reference coordinates are in the Cell Name Box above column A.

What happens if you type the coordinates of a cell directly into the Cell Name Box?
- It automatically went to the cell that I wanted to be active.
Step 2: Selecting Columns and Rows
a. Click the header for Column A to select the entire column. Column A is now
highlighted.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

b. Move the cursor to the line to the right of the Column A header so that the cursor turns
into a double headed arrow. Drag the cursor right to widen Column A.

c. Now click the row heading for Row 1 so that the row is highlighted.

d. Move the cursor to the line dividing the headers of Row 1 and Row 2 and drag it down
to make Row 1 taller.

How can you select more than one column or row?

- To select multiple contiguous rows or columns in Excel, click the first header, hold down
the Shift key, and click the last header. For non-contiguous rows or columns, hold down
the Ctrl key and click on the individual row or column headers.
Step 3: Adding Rows and Columns
a. Try adding a few rows and columns to the worksheet.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

b. Try deleting a few rows and columns from the worksheet.

Step 4: Selecting a Range of Cells

Click cell B2 and drag the mouse to select the cell range of B2 through C6. The selected range
is highlighted; the active cell is the top left cell in the range but is not highlighted.

What is the result of typing A1:C5 in the Cell Name Box?

- The selected range highlighted was from A1 through C5.
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Step 5: Selecting the Entire Sheet

Part 4: Managing Excel Worksheets

Step 1: Adding and Deleting Worksheets
a. When you launch Excel the default worksheet is named Sheet1. You can add a
worksheet by clicking the plus + button next to the worksheet tabs. A new worksheet is
added with the default name of Sheet2.

b. You can also add a worksheet using the shortcut SHIFT + F11. If you do this to add a
third worksheet, Excel names this worksheet Sheet3.

c. You can delete a worksheet by right-clicking on the worksheet name and selecting
Delete from the pop-up menu. Using this procedure, delete Sheet 3.
Note that once you delete a worksheet you cannot recover it.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Step 2: Renaming a New Worksheet

a. To rename a worksheet, right click (or use your operating system’s shortcut for right
click) on the worksheet tab and select Rename from the pop-up menu.
1. Right-click on Sheet1, rename the worksheet “Sales Data.”

2. Right-click on Sheet2, rename the worksheet “Historical Sales.”

What happens to the data in a worksheet when the worksheet is deleted?

- When a worksheet is deleted in Excel, all the data, formulas, and formatting within that
worksheet are permanently removed.
Part 5: Entering Data and Formatting Cells
Step 1: Enter Data into Cells
a. Select cell A1 to make it the active cell and enter Sales_Date.

b. The enter the following values in cells B1, C1, and D1 respectively:
• Product_Category
• Order_Quantity
• Revenue
Expand the column width as necessary to display the full text in each cell.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

c. Next, add some values under the columns as shown in the table below.

A B C D

1 Sales_Date Product_Category Order_Quantity Revenue

2 1/1/2022 Bikes 2 4,837

3 1/2/2022 Clothing 19 168

4 1/3/2022 Accessories 1 34

Step 2: Formatting Cell Contents

a. Bold the column headers in Row 1 by selecting the cell range A1 through D1 and then,
with the cell range selected, click the bold “B” button in the Font group or
press CTRL+B on the keyboard.

b. Change the alignment of the values in the Product_Category column from left justified to
right justified by selecting the cell range B2 through B4 and then clicking the Align Text
Right button in the Alignment group.
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c. Change the values in the Revenue column to currency by selecting the cell
range D2 through D4 and then, with the cell range selected, click the dollar sign “$”
button in the Number group.

When complete, the worksheet should look like the figure below.

d. A B C D

1 Sales_Date Product_Category Order_Quantity Revenue

2 1/1/2022 Bikes 2 $4,837

3 1/2/2022 Clothing 19 $168

4 1/3/2022 Accessories 1 $34

What keyboard shortcuts are used to bold, italicize, and underline cell contents?
- To bold cell contents in Excel, use **Ctrl + B**. To italicize, use **Ctrl + I**, and to
underline, use **Ctrl + U**.
d. Save the file and close the workbook.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

2.2.2 Lab - Basic Excel Concepts

Part 1: Basic Excel Formulas
Step 1: Open a Blank Workbook
a. If using the free version of Excel, log into Office.com, click on Excel and then click on
New blank workbook

Step 2: Typing a Formula Inside a Cell.

Excel formulas begin with an equal “=” sign and are typed directly into a cell or into the Formula
Bar, which is above the columns.

a. Click on cell A1 to make it the active cell.

b. Type the following formula: = 1+1 and then Enter on the keyboard. This formula adds 1
and 1 together. Notice that cell A1 shows the result of the formula, 2, and the formula
itself is shown in the formula bar when the cell is active.

c. Select cell A2 and enter the formula = 4-2. This formula subtracts 2 from 4.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

d. Select cell A3 and enter the formula = 2*4. This formula multiplies 2 by 4.

e. Select cell A4 and click in the formula bar. In the formula bar enter the formula = 6/2.
This formula divides 6 by 2 and puts the results in cell A4.

f. Try entering a math formula with no equal sign in front. What is the result?
- It varies. If “+” or “*” it comes out the same. If “-“ or “/” it comes out as a date.

Step 3: Using Cell References in a Formula

a. Delete the formulas from cells A1 through A4 so the worksheet is blank.

b. Enter the value 4 in cell A1 and the value of 2 in cell B1.

c. In cell C1, enter the formula = A1 + B1 and press Enter.

Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

d. Enter the following values in the respective cells:

Cell A2 = 4
Cell B2 = 2
Cell A3 = 4
Cell B3 = 2
Cell A4 = 4
Cell B4 = 2

e. Now enter the following formulas in column C.

In C2 enter the formula = A2-B2
In C3 enter the formula = A3*B3
In C4 enter the formula = A4/B4
The results should match the figure below:

Results:

Write the formula(s) that could be used to add together the values in three cells, A10, A11, and
A12, using cell references.
- =A10 + A11 + A12
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Step 4: Add a New Column A

a. Click on Column A to select the column.

b. With column 1 selected, click the Insert button in the Cells group. (Remember you may
have to expand the toolbar by clicking the down arrow at the far right of the tool bar to
see the Cell group.)
A new Column A is added to the sheet. Fill in the following values in the Column
A rows.
In cell A1, enter “Addition”
In cell A2, enter “Subtraction”
In cell A3, enter “Multiplication”
In cell A4, enter “Division”

c. Click and drag the vertical line between the A and B column headers to expand Column
A so that the text fits into the cells. The result should look like the figure below:

d. A B C D

1 Addition 4 2 6

2 Subtraction 4 2 2

3 Multiplication 4 2 8

4 Division 4 2 2

Notice that adding a new column A did not change the results of the formulas.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

d. Click on cell D1 to view its formula in the Formula Bar. Excel changed the formula to
account for the added new column A. The formula changed from = A1+B1 to
= B1+C1 with the result in D1.

Step 5: Add a New Row 1

a. Select Row 1 by clicking on the row header.

b. With Row 1 selected, click the Insert button in the Cells group. (Remember you may
have to expand the tool bar by clicking the down arrow at the far right of the tool bar to
see the Cell group.)
A new Row 1 will be added above the data.
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c. Enter the following values in the columns of the new Row 1:

In cell A1, enter “Math_Operation”
In cell B1, enter “Variable A”
In cell C1, enter “Variable B”
In cell D1, enter “Result”

d. Select Row 1 again and press CTRL+B on the keyboard to bold the text in Row 1.

e. Expand the width of the columns so that all text fits within the cells. The result should
look like the figure below:

f. A B C D

1 Math_Operation Variable A Variable B Result

2 Addition 4 2 6

3 Subtraction 4 2 2

4 Multiplication 4 2 8

5 Division 4 2 2
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

f. Select the cells in Column D that contain the formulas. Notice that again, Excel has
automatically adjusted the formulas to account for the added new Row 1.

Step 6: Rename the Worksheet

a. Right click the name Sheet1 in the bottom left of the workbook screen and
select Rename. Title the worksheet “Formulas.”

Part 2: Basic Excel Functions

Step 1: Add a New Worksheet
a. Click the plus “+” button at the bottom left of the workbook screen to add a new
worksheet.

b. Right click the new Sheet2 and rename it “Functions.”

Step 2: Explore the Excel Function Library

a. Click on the Formulas tab in the toolbar to view the types of built-in functions in
the Function Library group.
You may have to expand the toolbar by clicking the down arrow at the far right of the tool
bar to see the Function Library group.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

b. Click the dropdown arrow under the AutoSum Function. Note the five basic functions in
this subgroup are as follows:
1. Sum: adds the numeric values in the referenced cells
2. Average: averages the numeric values in the referenced cells
3. Count Numbers: counts how many referenced cells there are
4. Max: returns the highest numeric value in the set of referenced cells
5. Min: returns the lowest numeric value in the set of referenced cells

Step 3: Using the SUM function

a. Click on Cell A1 and enter the value 10.

b. In Cells A2 through A5, enter the following values:

Cell A2 = 7
Cell A3 = 5
Cell A4 = 9
Cell A5 = 12
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c. Click on Cell A6 to make it the active cell.

d. With Cell A6 selected, click the down arrow under the AutoSum button in the Function
Library and then select Sum.

e. Press Enter on the keyboard to accept the formula. The value of 43 should now be in
cell A6.

f. Insert a new Row 1, and in the new cell A1, enter the text “SUM” as shown below.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Step 4: Using the Average Function

a. In cell B1, enter the text “AVERAGE”.

b. In cells B2 through B6 put in the values 10, 7, 5, 9, and 12, so they match the values in
cells A2 through A6.

c. Select the blank cell B7 and apply the Average function by clicking the down arrow
under the AutoSum button in the Function Library and then selecting Average.

d. Press Enter on the keyboard. The value 8.6, which is the average of 10, 7, 5, 9, and 12,
should now be in cell B7.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Step 5: Using the COUNT Function

a. In cell C1, enter the text “COUNT”.

b. Fill in the values for cells C2 through C6 by copying cells B2 through B6 and pasting
them into cells C2 through C6.

c. Select the blank cell C7 and apply the Count function by clicking the down arrow under
the AutoSum button in the Function Library and then selecting Count.

Results:
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Step 6: Using the MIN and MAX Functions

a. Repeat the processes in steps 4 and 5 above for the MIN and MAX functions.
b. Copy and paste the values of 10, 7, 5, 9, and 12 the cell
ranges D2 through D6 and E2 through E6.

c. In cell D7, apply the MIN function

d. In cell E7, apply the MAX function

If the MIN function finds the smallest value and the MAX function finds the largest value, what
function is used to find the middle value? How would the formula be written for calculating the
middle value in cells F2 through F6?
- The function used to find the middle value is the **MEDIAN** function. To calculate the
middle value in cells F2 through F6, the formula would be written as `=MEDIAN(F2:F6)`.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Step 7: Apply Formatting Enhancements

a. Select cells A1 through E1 and click the bold “B” button in the Font toolbar group. This
will boldface the text in the column headings.

b. With cells A1 through E1 still selected, click the two center justify buttons in
the Alignment toolbar group. This will center justify the text horizontally and vertically in
the selected cells.

c. Select cells A6 through E6 and click the underline “U” button in the Font toolbar group.
This will underline the values in the cells in row 6.

d. Finally Select cells A7 through E7 and press CTRL+B on the keyboard to boldface the
number values in row 7.

The completed formatting should look like the figure below:

Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Part 3: Number Formatting

Step 1: Add a New Worksheet
a. Click the plus “+” button at the bottom left of the workbook screen to add a new
worksheet.

b. Right click the new Sheet3 and rename it “Numbers”.

Step 2: Explore the Number Formats

a. Right-click on any cell to display a pop-up menu. In the menu select Number Format....
(Note: If using a paid version of Excel, the menu option will be called Format Cells....).
This opens the Number Format dialog box.

b. In the Number Format dialog box, explore the categories of number formats by clicking
on them and observing the Examples. For each format type, examples, as well as a
description, are shown.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

c. Number formats can also be applied from the tool bar using the buttons in
the Number toolbar group.

Step 3: Applying Number Formats

a. Enter the values shown below in the blank worksheet.

b. Center justify the column headers.

c. Right justify Cell B2, Bikes, in Column B.

d. Change the date format for cell A2.

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e. Change Cost, Revenue, and Profit $ cells to US dollar currency.

f. Calculate the percentage of profits and change cell format to percent.

Once all the formatting changes are made, the worksheet should look as follows:

In addition to Date, Currency, and Percentage, what are five other common number format
options in Excel?
- Five other common number format options in Excel are General, Number, Accounting,
Time, and Fraction.
Step 4: Save Your Workbook and Exit Excel
1. Save your workbook as “Basic Concepts” and exit Excel.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

2.2.4 Lab - Importing Data into Excel

Part 1: Review a Delimited Text File and Save it as a CSV File
Step 1: Review the text file in a text editor.
a. Download the bike sales.txt.

b. Open the file in Notepad or another text editor.

What information is in the first line of the text file?

- The header information.
How many data columns do you expect to be in the data file generated from this CSV? What will
the column headings be?
- Thirteen (13) data columns. The headers are Date, Month, Year, Customer_Age,
Age_Group, Gender, Country, State, Product_Category, Order_Quantity, Profit, Cost,
and Revenue.
What character is used as the delimiter to separate each piece of data in the file?
- Comma
c. Keep the text file open for Part 2 of the lab.

Step 2: Saving a Delimited Text File as a CSV File

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Part 2: Opening a CSV File with Free Version of Excel

Part 3: Importing a Text and CSV File into the Full Version of Excel
Step 1: Import the data file.
a. Start Excel.
b. To import the text file, click Data > Get Data > From File > From Text/CSV. (CSV
stands for comma-separated values). Open the file bike sales.txt

A preview of the data in the text file will open as shown below. Note that Excel was able to
identify the columns headings and the individual records in the text file. Excel can do this
because it recognizes the commas as the delimiter for separating the data points.
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c. Click Load, and Excel loads the data into a table in the worksheet as shown below.
(Only the first six columns are shown here.)
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Importing a .csv file into Excel is the same process as importing a .txt file.
d. To import the .csv file click Data > Get Data > From File > From Text/CSV. This time
open the file bike sales_delimited.csv file.

e. Click load in the preview window, as was done in step 1c above.

Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

2.2.6 Lab - Excel Practice

Part 1: Launch Excel and Enter Data into a Worksheet
Step 1: Launch Excel and Start Worksheet.
a. Launch Excel and open a blank worksheet.

b. Rename the worksheet “Sales Data”.

Step 2: Add column headers.

a. Enter the following column headers in Row 1 of the worksheet in order from A1 to J1:
Date, Country, State, Product, Order_Quantity, Unit_Cost, Unit_Price, Total_Cost,
Revenue, Profit

b. Fill out the data for the first seven columns as shown below. Expand the width of the
columns as needed so that all of the text in each cell is visible.
Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

c. Perform the following formatting operations on the cells in the worksheet.

1) Boldface the column headers in Row 1.

2) Center the column headers horizontally in the Row 1 cells.

3) Change the number format of the Unit_Cost, Unit_Price, Total_Cost, Revenue,

and Profit columns to Currency.

Part 2: Add Formulas and Functions

Step 1: Using Formulas
The worksheet should now appear as shown below:
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Step 2: Using Functions

a. Underline the data in cells I6 and J6.

b. In cell H7, enter “Total =”.

c. In cell I7, use the Sum function to calculate the total revenue from all sales.

d. In cell J7, use the Sum function to calculate the total profits from all sales.

e. Boldface cells H7, I7, and J7.

Ocampo, Gabriel Daxon D. Module 2 Lab Quiz

Columns H, I, and J should now appear as follows:

Part 3: Save the Workbook and Close Excel

Step 1: Save the Workbook as Bike_Sales_Data and then close Excel.