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Tugas Proposal English

This proposal outlines the details for Ma’am Heddy's 62nd birthday celebration on October 12, 2024, at the Cendana Ballroom Hotel Grandhika Setiabudi Medan, with a 'Golden Age' theme. The event will host 120 guests and include various activities such as tributes, a cake-cutting ceremony, and entertainment, all aimed at creating a memorable experience. A budget of approximately Rp. 46.377.000 is allocated for venue rental, decoration, catering, entertainment, and cake.

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rizkanabilanst11
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8 views2 pages

Tugas Proposal English

This proposal outlines the details for Ma’am Heddy's 62nd birthday celebration on October 12, 2024, at the Cendana Ballroom Hotel Grandhika Setiabudi Medan, with a 'Golden Age' theme. The event will host 120 guests and include various activities such as tributes, a cake-cutting ceremony, and entertainment, all aimed at creating a memorable experience. A budget of approximately Rp. 46.377.000 is allocated for venue rental, decoration, catering, entertainment, and cake.

Uploaded by

rizkanabilanst11
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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PROPOSAL EVENT FOR MA’AM HEDDY’S BIRTHDAY CELEBRATION

EVENT BACKGROUND
A well-planned birthday celebration brings together family, friends, and loved ones to create joyful
memories, strengthen bonds, and celebrate life's successes. It is a time to appreciate those who have
played important roles in one’s journey and to share the happiness of this special occasion with them.

This proposal aims to outline the details of a memorable birthday event, ensuring a well-organized
and enjoyable experience for both the celebrant and the guests. By doing so, we hope to create an
occasion that will be cherished for years to come.

OBJECTIVE OF EVENT
The aim of this birthday celebration is to create a memorable experience for Ma’am Heddy while
ensuring that all guests have a delightful and enjoyable time. We propose a theme based on Golden
age celebration, which will guide the decorations, food, entertainment, and overall vibe of the event.

NAME AND THEME OF EVENT


Event name: the 62nd birthday celebration of ma’am heddy
Theme: Golden age celebration

TIME AND DATE OF EVENT


On October 12, 2024. From 04.00 – 10.00 PM

VENUE EVENT
Cendana Ballroom Hotel Grandhika Setiabudi Medan

VENUE SETUP
Decoration color: gold, white, black as decoration color. decorate the area with satin or velvet fabric
in gold and white. using warm lighting with a gold chandelier effect.
Background and stage: make a gold background with geometric decoration or vintage motifs. add the
words golden age celebration in white embossed letters.
Guest table and chairs: use a black tablecloth with gold accents in the middle of the table. Ordinary
chairs are decorated with gold ribbons on the back and use white chair covers.
Balloons and additional decorations: by adding gold, white and black helium balloons in several
corners of the room, using number balloons to symbolize the age number of the birthday.

NUMBER OF GUESTS
120 guests

TYPES OF ACTIVITIES
1. Welcome and Registration
- Time: 04.00 – 04.30 PM
- Description: Guests will be welcomed at the entrance and guided to the registration table, where
they can sign the guest book and write personalized birthday messages for ma’am Heddy.
- Responsibility: Student volunteers will handle registration and distribute programs or event
brochures.

2. Opening Speech
- Time: 04.30 – 05.00 PM
- Description: The chief accounting coordinator will deliver a short opening speech, officially kicking
off event.
- Responsibility: Students and faculty members

3. Tributes and Memories


- Time: 05.00 – 05.45 PM
- Description: Selected students and collagues will take truns sharing stories, memories, and heartfelt
tributes to the lecturer. This will be followed by a short video or slideshow showcasing the lecturer’s
academic journey, achievements, and personal moments.
- Responsibility: Students and faculty members will prepare and present the tributes. A technical
team will manage the video or slideshow presentation.

4. Cake cutting ceremony


- Time: 05.45 – 06.15 PM
- Description: The lecturer will be invited to cut the birthday cake, accompanied by all guest singing
“Happy Birthday”. This is one of the key moments of the celebration.
- Responsibility: the event team will arrange for the cake, and a photographer will capture this special
moment.

5. Music and Entertaiment


- Time: 06.15 – 07.15 PM
- Description: A musical performance by students or a small band will add to the celebratory
atmosphere. The music can include the professor’s favorite songs or light, academic-themed pieces.
- Responsibility: The student music club or a hired band will provide entertainment.

6. Gift Presentation
- Time: 07.15 – 07.45 PM
- Description: A collective gift from students and faculty will be presented to the lecturer, along with
flowers and cards. This will symbolize the appreciation of the entire academic community.
- Responsibility: The organizing team will manage the gift purchase and presentation.

7. Refreshment and Networking


- Time: 07.45 – 08.45 PM
- Description: Guests will enjoy refreshments, including snacks and beverages. This is an informal part
of the event where students, faculty, and the lecturer can mingle and enjoy light conversation.
- Responsibility: The catering team will ensure that the food and drinks are well-arranged.

8. Closing Remarks
- Time: 08.45 – 09.15 PM
-Description: The event will conclude with closing remarks by the event, thanking everyone for
attending and celebrating this special occasion with the professor.
- Responsibility: Event organizer

9. Photo Session
- Time: 09.15 – 10.00 PM
- Description: A group photo with all attendees, including students, faculty, and the professor, will be
taken to commemorate the event.
- Responsibility: A professional photographer will organize and capture the photo session.

BUDGET BREAKDOWN:
Item Estimated Cost
Venue Rental Rp. 15.000.000
Decoration Rp. 8.177.000
Catering Rp. 18.000.000
Entertainment Rp. 5.000.000
Cake Rp. 200.000

Nama anggota kelompok:


- Irayanti Asri Tanjung
- Novina Estika Sembiring
- Rizka Nabila Nasution
- Yohana Rupina Hutasoit

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