APPROVAL HUB

( A Single window platform for Entrepreneur’s)

1. THEME : Information/Communication Technology

2. PROBLEM STATEMENT : How might we simplify the approval process by creating a

single-window platform that allows entrepreneurs to easily obtain all necessary approvals
from various government agencies, reducing delays and improving efficiency?
Key Pain point :

 Entrepreneurs must go through multiple government agencies, causing delays and

confusion.
 There is no easy way to track approval progress, leading to uncertainty and
inefficiency.

3. COLLEGE DETAILS :

College code : 9213

College name : PSNA College of Engineering and Technology

4. GUIDE DETAILS :

Name : Mrs.B.Karthika
Designation : Assistant Professor

Mobile No : 9597856879
Email Id : [email protected]

5. STUDENT NAME DETAILS

S.No Student Name of Branch Mobile No. Email id

Registration No Student
Shree Keerthy Information [email protected]
1. 921321205142 KK Technology 7358870315
Sindhuja S Information [email protected]
2. 921321205145 Technology 8148070913 m
 Thejasvi S Information [email protected]
3. 921321205174 Technology 9363471346
6. PROJECT SUMMARY

The Single-Window Platform for business approvals aims to address the challenges
entrepreneurs face when obtaining necessary clearances from multiple government agencies.
Currently, the approval process is fragmented, involving multiple steps, agencies, and
repetitive documentation, leading to significant delays and inefficiencies. This creates a
cumbersome experience for entrepreneurs, hindering their ability to start and operate
businesses smoothly.

The proposed solution is a centralized digital platform where entrepreneurs can access all
required approvals through a single interface. This platform will streamline the process by
integrating various governmental procedures into one cohesive system. Key features include:

 Centralized Access: Entrepreneurs can manage all their approval needs from one
portal.
 Document Management System: Allows users to upload, manage, and track the
status of their documents efficiently.
 Real-Time Notifications: Keeps users informed about their application status,
deadlines, and any changes in regulations.
 Guided Workflow: A step-by-step guide tailored to different types of businesses to
simplify the approval journey.

The platform will be developed using a modern web technology stack, with a cloud-based
backend to ensure scalability and reliability. It will focus on delivering a user-friendly
interface to make the process intuitive and accessible to all users. The project will be
executed in phases over eight months, with milestones for requirement analysis, design,
development, testing, and deployment.

By reducing the complexity and time required for obtaining approvals, this platform will not
only support entrepreneurs but also foster a more efficient and business-friendly regulatory
environment. The expected outcome is a significant reduction in delays, enhanced
transparency, and an overall improvement in the ease of doing business.
7. PROPOSED SOLUTION WITH METHODOLOGY

Proposed Solution:
The proposed solution is a digital platform where entrepreneurs can access all necessary
approvals in one place. The platform will feature:

 Centralized Access: A unified portal for all government approvals.

 Document Management: A system for uploading and tracking necessary documents.
 Real-Time Notifications: Updates on the status of approvals and regulatory changes.
 User-Friendly Interface: Simplified navigation and a step-by-step guide for users.

Methodology:

 Requirement Analysis: Understand the specific needs and challenges faced by

entrepreneurs during the approval process.
 Design Phase: Create user-friendly wireframes and UI designs.
 Development Phase: Build the platform using technologies like React.js for the front
end, SpringBoot for the back end, and a cloud-based database.
 Testing: Perform multiple testing phases, including user feedback sessions.
 Deployment: Launch the platform and monitor its performance.

8. WORKPLAN / TIME SCHEDULE INDICATING PROJECT MILESTONE

Phase Duration Milestone Timeline Start &
Description End
Requirement Analysis 2 weeks Complete Detailed Study Feb 1 - Feb 14

Design and prototyping 2 weeks Design Blueprints and Feb 15- Mar 7
prototypes
Frontend Development 4 weeks Develop the User Mar 8 - Apr 4
interface
Backend Development 4 weeks Develop server, API Apr 5 – May 2
endpoints and database
Integration and 4 weeks Integrate components May 3 - May 30
Testing and conduct testing
Deployment and 2 weeks Deploy platform and May 31 – Jun 13
Feedback gather user feedback

9. PLAN OF ACTION OF IMPLEMENTATION

1. Research Phase:
o Study existing approval processes across various government agencies.
o Identify key pain points for entrepreneurs.
2. Design Phase:
o Create wireframes and mockups.
o Design a user-friendly interface and workflows.
3. Development Phase:
o Build the front-end using React.js.
o Develop the back-end with Node.js and integrate MongoDB for data storage.
o Set up a cloud environment for hosting and scalability.
4. Testing Phase:
o Conduct multiple testing phases to ensure robustness.
o Collect feedback from a pilot group of users.
5. Deployment Phase:
o Deploy the platform.
o Offer training sessions or user guides.
6. Post-Deployment:
o Monitor usage and gather feedback.
o Provide continuous updates and support.
10. LIST OF FACILITIES AVAILABLE IN COLLEGE TO DEVELOP THE
PROTOTYPE OF PROJECT

o Computer Labs: High-performance computers with necessary software for

development.
o Development Tools: IDEs like Visual Studio Codefor React.js, Intellij for
Springboot, and MySQL for frontend and backend development.
o Cloud Services: Access to cloud platforms (AWS, Google Cloud) for hosting and
database management.
o Testing Tools: Unit testing frameworks (Jest, Mocha) and browser developer tools.
o Faculty Support: Guidance and mentorship from experienced faculty members for
project development.

11. TOTAL COST

o Amount Requested: Rs 10,000
o Purpose: To cover expenses related to cloud services, development tools, testing, and
miscellaneous costs such as internet charges and documentation.

12. DETAILS OF FINANCIAL ASSISTANCE REQUIRED

Item Estimated Cost

Cloud Services 3,000

Domain registration and Hosting(1 year) 2,000

Printing and Documentation 1,000

Miscellaneous materials and resources 1,000

Internet Data charges 2,000

Total Estimated Cost 8,000

13. EXPECTED OUTCOME / RESULTS

 o Simplified Approval Process: A reduction in the time and effort required for
entrepreneurs to obtain business approvals.
o Increased Efficiency: Streamlined interactions with government agencies through a
centralized digital platform.
o Improved Compliance: Higher rates of compliance with regulatory requirements due
to real-time updates and guidance.
o User Satisfaction: Enhanced user experience with an intuitive interface and AI-
driven support, leading to increased adoption.

UNDERTAKING

1. ALL the students are studying in final year engineering. All the students are
registered only once for this scheme.
2. The college will provide the basic infrastructure and other required facilities to
the students for timely completion of their projects.
3. The college assumes to undertake the financial and other management
responsibilities of the project. We are aware that the amount is to be utilized only
for the purpose sanctioned i.e. to meet the expenses for developing the prototype
and not for purchase of computer consumables, stationaries, honorarium,
overhead etc. Unutilised balance amount will be returned back to the University
after the time of completion of the project.
Name and Sign of Name and Sign of Name and Sign of
Student 1 Student 2 Student 3

Signature of mentor Signature and seal of Principal