2023 Intelligent Computing and Control for Engineering and Business Systems (ICCEBS)

Student Academic Analyser and Career

Guidance System using Data Analytics and
Visualization Techniques
2023 Intelligent Computing and Control for Engineering and Business Systems (ICCEBS) | 979-8-3503-9458-0/23/$31.00 ©2023 IEEE | DOI: 10.1109/ICCEBS58601.2023.10448522

Kalpana R A Karunya S Rashmi R

Department of Computer Science and Department of Computer Science and Department of Computer Science and
Engineering Engineering Engineering
Sri Sairam Engineering College Sri Sairam Engineering College Sri Sairam Engineering College
Chennai, India Chennai, India Chennai, India
[email protected] [email protected] [email protected]

Abstract—In the age of data-driven education, our research evaluating the unique contributions of particular courses
presents a transformative solution: a Student Performance to a student's development and prospects for the future.
Analysis and Guidance System seamlessly integrated with an
existing academic management system. This system Given these difficulties, there is an urgent need for a
empowers students by offering a holistic view of their technique that goes beyond the traditional assessment
academic performance while harnessing a wealth of paradigm, one that can give a thorough evaluation of each
academic data, including grades, course history, and course's impact on a student's educational path and offer
projects. Leveraging data analytics and visualization, it insightful advice for their future endeavors. This paper
provides personalized guidance, considering factors such as
seeks to address this critical gap by offering an integrated
academic performance and domain interests. Moreover,
mentors gain a comprehensive view of student performance,
system for academic assessment, designed to bridge the
enabling them to offer tailored guidance and foster discrepancy between the evaluation of courses and student
mentor-student collaboration. Preliminary results indicate guidance. By doing such, we hope to foster effective
enhanced academic performance and user satisfaction. Our educational practices that establish an atmosphere where
research opens doors to further exploration, including data students can arrive at better decisions while making the
integration improvements and future research directions in most of their educational possibilities to reach the heights
personalized academic advising. In essence, our system of their potential.
marks a pivotal shift toward data-enabled educational
empowerment, shaping a brighter future for both students
and mentors in the ever-evolving landscape of education.
II. EXISTING SYSTEM
Keywords – Student performance analysis, Data There is currently no single platform that
visualization, Personalized guidance, Analytics, Academic
smoothly links an online evaluation system with an online
advising, Mentor-student collaboration, Career pathways.
career guidance system, which characterizes the
educational environment as being fragmented and
deficient in online resources. Additionally, traditional job
I. INTRODUCTION counseling websites inevitably fail to offer students
In the field of education, the main goal of instructional personalized insights based on their present academic
activities is to urge improvements in students' knowledge, success, dropping them with a generic approach for career
skills, and general quality across a range of preparation. As a consequence, students are forced to
characteristics. A crucial gap has formed since traditional navigate an intricate series of websites and sources, often
educational systems have primarily focused on the finding themselves overwhelmed as they hunt for
measurement of academic success, frequently ignoring the information on academic procedures and job options that
detailed evaluation of specific courses and their influence correlate with what they desire. In response to these
on student’s overall development. This shortcoming leads difficulties, our proposed system explicitly aims to make
to students receiving unclear advice about their future the process of education easier for students by combining
academic and professional routes. However, they the features of an online evaluation and career guidance
frequently fail to offer a comprehensive framework for system.

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979-8-3503-9458-0/23/$31.00 ©2023 IEEE
 III. PROPOSED SYSTEM D. GPA and CGPA Analysis
Our proposed career advising system offers
personalized insights and suggestions, enabling students Students can follow their cumulative grade point
for a better future. The main elements and features are average (CGPA) and grade point average (GPA)
broken down as shown in Fig. 1. interactively throughout their academic careers through a
graphic depiction.

E. Subject Wise Analysis

Provides an analysis of performance for the

various subjects for a certain semester in the structure of
comprehensive subject data. Enables students to see areas
for development by comparing their performance across
several subjects and examinations.

F. DomainWise Analysis

Based on the student’s selected subjects, this

method uses computational methods to classify student’s
academic subjects into several domains and identifies the
domain in which the student is performing at the best
level and assists students with a better understanding of
their interests and skills within particular academic
disciplines.

G. Mentor dashboard

Mentors are shown a dashboard with a summary

of the academic progress of their mentees and have access
to comprehensive data regarding each of the pupils they
are tasked with mentoring. Each of their mentee’s
academic achievements is available for mentors to
Fig. 1. System Architecture
observe and evaluate.This analysis includes GPA and
CGPA trends, Semester-wise and Subject-wise analysis,
A. Login System CAT evaluation scores, and Domain outcomes.
The portal uses a secure user authentication H. Future plan inquiry form
system that requires mentors and students to sign in with
their specific login IDs and passwords. Students fill out a questionnaire that asks them
about their future aspirations. They can indicate their area
B.Student Dashboard of interest as well as select alternatives like placements or
higher education[1].
Students can examine their scores and academic
achievements for every subject and assessment. By 1) Placement Assistance: If a student opts for
storing historical academic data, the system enables placements, the system directs them to companies that
students to monitor their development throughout their match their domain interests. It provides details about
academic careers. Performance patterns are displayed via various job roles held by such firms and suggests any
graphs and charts, which helps students understand their criteria upcoming applicants may be required to meet.
progress over time.
2) Guidance for Higher Studies: If a student opts
C. CAT Evaluation Results for higher education in India, the system offers college
information for relevant degrees along with details on
Scores from Continuous Assessment Tests entrance exams. For those that consider overseas
(CATs) broken down each semester allow students to education, it gathers details about the chosen nation and
assess their progress over time and pinpoint their strengths discipline of major and then provides information on
and areas for improvement. Complete Reports provides examinations, universities, eligibility standards, and
thorough results for each CAT evaluation, comparing the needed paperwork.
scores of different subjects in each CAT.

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 IV. LITERATURE SURVEY B. System authentication
The paper [2], offers research that takes into account
the variability resulting from varied high school For mentors, it verifies their username and
backgrounds while using a well-established methodology password against the database table, setting a session on
and technique to assess the performance of university success. Mentor official mail ID is served as username.
students throughout their first academic year. The results Similarly, for students, it checks their official email ID as
of this study show that when unacceptable indications username and password, establishing a session if valid.
appear in several high school modes, it is possible to raise The login interface is presented with tabs for student and
student performance by identifying and correcting mentor logins, and it incorporates JavaScript libraries for
problem areas. functionality and styling, including jQuery and Bootstrap.

This study [3], focuses on the objective of improving C. Student Dashboard

students' knowledge and skills. Rank models for
evaluating learning capacity and machine learning for It employs robust technical mechanisms for
analyzing academic achievement are employed to close retrieving and presenting student-specific data using the
this gap. Multimedia data analysis is made possible by the student ID as the key. It leverages PHP scripting and a
integration of image sensors. These findings highlight the phpMyAdmin database to efficiently manage and retrieve
significance of the development of students and the individual student records, and academic results. It
cumulative influence of courses, eventually leading to includes result analysis, performance visualization, and
more efficient and customized educational practices. the ability to download academic reports.
The study[4], targets improvement tactics while
analyzing the SWOT (Strengths, Weaknesses, D. Semester-wise Analysis
Opportunities, and Threats) variables connected to this
shift. Based on the questionnaire, the Analytic Hierarchy Upon selecting a semester, the system retrieves
Process (AHP) method was applied to calculate the and displays a detailed breakdown of the student's
magnitude of the SWOT criteria, and a fuzzy MARCOS performance, including subject codes, subject names, CAT
methodology was employed to choose the best solutions. scores, and overall semester grades. The system calculates
To improve online education and satisfaction among and presents total marks, and percentages obtained in each
learners, the study suggests using creative teaching CAT for the semester. The implementation employs PHP
strategies, captivating students' interests, and enhancing scripting and MySQL database queries to retrieve and
the learning environment. present semester-specific data. To enhance the student
experience, the Semester-wise Analysis section also
The paper[5], shows that while multiple-choice integrates dynamic visualizations generated.
assessments are simple to evaluate using automated
methods, the examination of source code is still mostly E. Visualizations
done manually and is therefore prone to mistakes.
Consequently, it introduces a paradigm for assessing The Python script establishes a connection to the
student assignments in C# within the framework of database and this connection allows the script to interact
OE-NIK SzTF2. This model-based program is skilled at with the database and retrieve academic data. A SQL
both examining syntactic code and running code to query is executed to fetch the necessary academic data,
compare input-output pairings. including CAT scores for specific subjects, for the given
student ID, mentor ID, and semester. This data is then
extracted and stored in a structured format, using the
V. IMPLEMENTATION Pandas library. Matplotlib[8] is employed to create visual
representations of academic data. The generated
A thorough strategy for student guidance and
visualizations are saved as image files, typically in a
direction is provided through the suggested career
subfolder named after the student's ID within a predefined
development model presented.
main folder. These images are then accessed by a PHP
script which can be dynamically loaded and displayed on
A. Front-end and Back-end
web pages. For CAT wise analysis, the student-specific
data is retrieved for a particular semester and creates three
To develop the user interfaces and interactive
subplots of bar graphs, each representing CAT1, CAT2,
components, HTML, CSS, Bootstrap, PHP, and JavaScript
and CAT3 scores for different subjects. For Subject
were utilized [6]. We made use of phpMyAdmin[7], an
analysis, a line graph, comparing CAT scores for different
easy-to-use database management application that enables
subjects is plotted to provide a clear visualization of the
data entry, modification, and querying. It increases
scores which enables a visual comparison of a student's
privacy and security through the use of limited access and
performance across CAT assessments for various subjects.
user authentication.

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F. Domain Analysis G. Future plan inquiry form

Determining a student's expertized domain It is designed to assist students in making

involves several processes and calculations as shown in informed decisions about their future educational and
Fig. 2. Firstly, student-specific academic data, including career paths. Users can choose between "Higher Studies"
CAT1, CAT2, and CAT3 scores, for different subjects over or "Placement" as their future academic plans, which
all semesters are retrieved and then subjects are grouped dynamically trigger specific questions and options tailored
based on custom-defined logic using regular expressions. to their selected path using JavaScript as seen in Fig. 3.
It uses the re.search()[9] function to search for keywords Depending on their academic plan, students are prompted
related to the domain group within each subject name. to specify details like study location, country, field of
The re.IGNORECASE flag is applied to make the search study, and domain. The form displays information related
case-insensitive. When a match is found, the subject is to their choices, providing personalized insights and
assigned to the corresponding domain group. It then guidance.
computes average CAT scores for each domain group by
initially calculating average CAT scores for each subject H. Mentor Dashboard
falling under that domain. This step generates
domain-specific CAT averages. A concept of normalized The dashboard establishes a mentor-student
weighted average CAT score is introduced to account for relationship, where each student is associated with a
variations in subject group sizes. To calculate the designated mentor. Mentors have access to the profiles of
normalized weighted average, the weights are assigned to the students they are responsible for, enabling
each subject group based on the number of subjects in that personalized guidance and support. It utilizes an efficient
group. The weights are normalized by dividing the database structure with SQL queries for managing student
number of subjects in each group by the maximum profiles, mentor-student relationships, academic progress
number of subjects in any group as seen in (1). tracking, and result management. Additionally, it features
data analytics and reporting capabilities and supports
𝑁𝑜𝑟𝑚𝑎𝑙𝑖𝑧𝑒𝑑𝑊𝑒𝑖𝑔ℎ𝑡 =
𝑁𝑢𝑚𝑏𝑒𝑟 𝑜𝑓 𝑆𝑢𝑏𝑗𝑒𝑐𝑡𝑠 𝑖𝑛 𝐺𝑟𝑜𝑢𝑝
(1) real-time communication through server-side scripting.
𝑀𝑎𝑥𝑖𝑚𝑢𝑚 𝑆𝑢𝑏𝑗𝑒𝑐𝑡𝑠 𝑖𝑛 𝐴𝑛𝑦 𝐺𝑟𝑜𝑢𝑝
This optimizes fosters effective mentorship, and provides
students with immediate access to their academic records.
Then the weighted average CAT score for each
group is calculated by multiplying the average scores by
the normalized weights as seen in (2).

𝐴𝑣𝑒𝑟𝑎𝑔𝑒 𝐶𝐴𝑇 𝑆𝑐𝑜𝑟𝑒 × 𝑁𝑜𝑟𝑚𝑎𝑙𝑖𝑧𝑒𝑑𝑊𝑒𝑖𝑔ℎ𝑡 (2)

The best-performing domain is identified based

on the highest normalized weighted average CAT score.
This comprehensive approach ensures a fair evaluation by
considering both subject performance and group size.
Furthermore, the pie chart visually represents the
normalized weighted average CAT scores for each subject
group. Finally, it saves the pie chart as an image and
outputs the calculated data as a JSON object, providing
valuable insights into a student's academic performance
across different subject groups.

Fig. 2. Identification of Expertized Domain Flowchart

Fig. 3. Flowchart of Future Plan Inquiry Form

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I. Student Analysis for Mentors of their schooling, and compares it to that of each
semester as shown in Fig. 7.
For Subject analysis of mentees, academic data
are retrieved based on a mentor's ID and semester, then it
groups and compares student CAT scores across subjects,
presenting performance in plots. Domain analysis
involves retrieving CAT scores and subjects, and then
analyzing this data to determine the best-performing
subject group for each student using the Domain analysis
function. It creates a bar chart showing the number of
students in each best-performing domain. Finally, the
script converts the analyzed data into JSON format, Fig. 6. Subject wise analysis
containing student details and best-performing domain.

VI. RESULTS
The login credentials for the mentors and
students are used to access the portal as in Fig. 4. The
student portal shows the qualifications that have been met
by the students, their academic achievement, scores, and
an analysis of their performance. Additionally, it
compares the student’s scores on the CAT assessment and Fig. 7. CGPA and GPA analysis
offers a GPA and CGPA analysis as well as subject- and
domain-specific analysis. The primary function of the model is to offer a
domain-wise analysis that divides student performance
into several domains that are generated from the
disciplines as seen in Fig. 8 . The students can pick and
flourish in such customized domains by using this
classification to better understand their interests and
talents in a given topic.

Fig. 4 . Login page

The CAT wise study contrasts the CAT scores

that were kept for each semester in a certain semester as
shown in Fig. 5. This enables the students to assess how
they performed on each assessment within a certain
semester.

Fig. 8. Domain analysis

The provided web-based inquiry form

dynamically adjusts its options based on user choices and
facilitates the collection of specific academic plan
information from students and works progressively as
shown in Fig. 9 and Fig. 10. Users can choose between
"Higher Studies" or "Placement" and provide additional
details based on their selection. If "Higher Studies" is
Fig. 5. CAT wise analysis chosen, users can specify the study location, country, field
of study, and domain of interest. For "Placement," users
The subject wise analysis highlights the students' select a domain and role of interest. After submitting the
performance on various subjects in all of the semester's form, the system displays details corresponding to the
assessments as shown in Fig. 6. The CGPA and GPA user's selections from the database and displays them on
analysis reveals the student's performance over the course the page.

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 VIII. FUTURE WORKS
Multi-factor authentication techniques, such as
SMS codes and biometric verification, can be included in
the system to increase security. Mentors can be set up with
automated alerts and notifications that are scheduled to go
off when crucial events like failing grades or major GPA
declines take place. By searching for a particular student
or using filters based on interest criteria, mentors may
increase their efficiency. Additionally, enabling mentors to
present student's remarks for improvement fosters
Fig. 9. Progressive Form for Higher Studies continued progress. Students can also create academic
goals, track their progress with updates and reminders,
and communicate with mentors via chat or virtual
meetings. Modules for critical job abilities like resume
creation and soft skill development specific to respective
fields can be included.

REFERENCES
[1] Muhammad Nadeem, Syed Komail Hassan Zaidi, Anum Jawed,
Areeba Haider and Adnan Rashid Bhutto “Implementing a
Web-based Career Counseling and Guidance System for High
Fig. 10. Progressive Form for Placement School Students” INTERNATIONAL JOURNAL OF
ENGINEERING RESEARCH & TECHNOLOGY (IJERT)
Volume 12, Issue 01 2023.
The mentor portal is used by the mentors to [2] Maria Fernanda Papa, Maria Valeria De Castro, Pablo Becker and
Esperanza Marcos Martinez “Evaluation of Student’s Performance
monitor the students and their academic achievement as on a T-Shaped Degree” in IEEE Transactions on Education, vol.64,
shown in Fig. 10. This allows the mentors to quickly 2021
monitor all of their mentees. [3] Yongzheng Lin, Hong Liu, Zhenxiang Chen and Kun Ma “Machine
Learning-Based Classification of Academic Performance via
Imaging Sensors” in IEEE Sensors Journal, vol.21,Issue: 22, 2020
[4] Ádám Pintér and Sándor Szénási “Automatic Analysis and
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Symposium on Computational Intelligence and Informatics, 2020
[5] Serhii Dolhopolov, Tetyana Honcharenko, Svitlana Anastasiia
Dolhopolova, Olena Riabchun, Maksym Delembovskyi and
Oksana Omelianenko “Use of Artificial Intelligence Systems for
Determining the Career Guidance of Future University Student” in
IEEE International Conference on Smart Information Systems and
Technologies, 2022
[6] Dek, S. (2021, December 10). Learn how to build a website using
Fig. 11. Mentor Portal HTML, CSS, PHP, & MySQL. Medium.
[7] What is phpMyAdmin: Tutorial, Features, Installation - javatpoint.
[8] Stančin, Igor and Alan Jović "An overview and comparison of free
VII. CONCLUSION Python libraries for data mining and big data analysis." 42nd
International convention on information and communication
In today's educational landscape, a program that technology, electronics and microelectronics (MIPRO), IEEE,
utilizes classification and data analysis to analyze the 2019.
academic performance of students is a critical necessity. A [9] re — Regular expression operations. (n.d.). Python Documentation.
response to this demand is provided by this program
which gives students the ability to evaluate themselves by
giving them graphic representations of the results of
academic performance analysis. It not only pinpoints a
student's domain preferences but also provides insightful
advice on how to proceed with their long-term educational
goals. In essence, by giving students the resources they
require to achieve their aims with clarity, this application
is essential for assisting students in discovering their
passions, coordinating their academic goals with their
interests, and offering the necessary guidance.

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