CHAPTER 5 SPREADSHEET

Q.:- What is a spreadsheet?

A. A spreadsheet is an electronic document just like an expense sheet. It provides much more flexibility, speed
and accuracy, as compared to manual expense sheet. It has many built in functions which make it easy to use.
----OR-----
Spreadsheet programs are used to create budgets, manage accounts, perform mathematical calculations, and
convert numerical data into charts and graphs
Q. What are the tasks that a spreadsheet can do?
A. Spreadsheets are used for a variety of tasks such as:
 Maintaining records • Analysing data
 Creating MIS (Management Information System) reports
 Generating graphs (for pictorial representation of data)
 Doing financial calculations • Managing inventory • Budgeting etc.
Q. Name some popular spreadsheet software’s?
A. MS Excel, Open Office – Calc, Google documents
Q. What are the steps to start MS-Excel?
1. Click Start - > All Programs->Microsoft Office->MS Excel
--------OR--------
2. Click Search Bar-> Type Excel-> Click Excel

Q. What are different components of a spreadsheet?

1. Worksheet: It is grid of horizontal rows and vertical columns.
2. Workbook: A workbook contains one more worksheets.
3. Row:- A row is horizontal arrangement of cells. The rows are named by numbers (1,2,3,4,…..108576).
4. Column:-A column is a vertical arrangement of cells. The columns are named by alphabets (A, B, C ….Y, Z,
AA, AB, AC …AZ, BA, BB…XFD)
5. Cell:- A cell is where the rows and columns intersect. Worksheet is also called an array of cells. A cell may
contain text, numbers, date or a formula.
6. cell address in a spreadsheet identifies location of the cell. It is a combination of column name and row
number of the cell, such as A2 or B16 etc.
6. Active cell: This is the cell on which the cursor is currently placed.
7. Formula Bar:-. It displays the contents of the active cell. It can also be used to enter and edit data.
8. Scroll Bar:-These helps to scroll through the content and body of the worksheet. There are two scroll bars –
horizontal and vertical.
9.Excel Tabs: Home, Insert, Page Layout, Formulas, Data, Review, View
10.Grid Lines: Non Printing lines.
11.Merge & Center: merge multiple cells and text in center alignment.
12.Inserting Columns: Select Column and right Mouse click, a menu box appears. Select the Insert option
13.Inserting Rows: Select Row and right Mouse click, a menu box appears. Select the Insert option
14.Inserting Rows: Select Row and right Mouse click, a menu box appears. Select the Delete option.
15.Inserting Column: Select Column and right Mouse click, a menu box appears. Select the Delete option
16.Orientation: Portrait and Landscape
17. Margin: margins are the blank space around the edges of the page, A document has top, bottom, left and
right margins
18.Wrap Text: When the length of the text does not fit completely in the cell as the cell’s width is smaller than
the size of the text. The alternate is to automatically make the text appear on multiple lines in a cell using the
Wrap Text Option.

Q. Write steps to save a spreadsheet.

A.
Save Click -> File OR
 Select Save Options  Ctrl & S  Click Save Icon
 Define File name  Define File name  Define File name
 Click Save Button  Click Save Button  Click Save Button

Q. Write steps to close the spreadsheet.

A. 1. Click File -> Close.
OR
Click on the cross symbol “X”, that you see on the top right hand corner of the screen.
Q. By default, how many buttons are equipped in the Quick Access Toolbar? Can we add / remove buttons
or options in the Quick Access Toolbar?
Ans. By default, the Quick Access toolbar is equipped with three buttons:- Save, Undo and Redo. We can add
or remove buttons or options that we want in the Quick Access Toolbar.
Q. In how many ways a currency symbol can be inserted. Explain?
Ans. Currency symbols can be inserted in two ways.
1. Using the Accounting Number Format button
Steps:-
a) Select the cell.
b) Click on the down arrow next to the Accounting Number Format button which is available under
the Home tab, in the Number group.
c) A list appears showing some of the popular currency symbols. Select Rs. Option.
2. Using the Right Click Option
Steps:-
a) Select the cell. b) Right click the mouse. A menu appears
c) Click on the option Format Cells. A dialogue box appears.
d) From the Category list, choose Currency.
e) Now click on the symbol box. Available currency symbol are displayed. Select Rs. Option.
Q. In how many ways you can format the cell contents? Explain.
Ans. The cells can be formatted in two ways.
1. Using the Icons on the Ribbon.
Steps:-
a) Click on the font box available under Font group in Home tab. A list appears.
b) Choose desired font.
2. Use Short cut menu and the dialog box
Steps:-
1. Select the cell.
2. Right click the mouse button, A short menu appears.
3. Click on Format Cells… A dialogue box appears with the Number tab selected by default.
4. Click on the Font tab.
5. Choose the desired font.
Q. Write steps to check spelling mistakes in a spreadsheet.
Ans. Steps to check spelling mistakes are:-
 1. Click on Spelling option under Proofing tab in the Review tab.
2. Spreadsheet software will start checking the spellings. If it finds a spelling mistake, it will show the
Spelling: English dialog box.
3. You can accept the suggestion by clicking on the Change option.
4. Or, you can type in the correct spelling in the box on top in the dialog box.
5. Once you have corrected the mistake, it will continue checking spellings in the rest of the worksheet.
Q. Write steps to apply borders to the cells.
Ans. The steps to apply borders to the cells are:-
1. Select the cells.
2. Click on the down arrow on the left of borders under Font group in the
Home tab.
3. A list of options for borders appears. Select one of the options of borders.
4. The selected options of border will be applied to the cells.
OR
1. Select the cells on which you want to apply the Border.
2. Right click, a list of options will be displayed. Click on Format Cells option.
3. Choose Border tab and select the appropriate border.
4. Click on OK button.
Q. Write steps to color the cells.
Ans. The steps to color the cells are:-
1. Select the cells.
2. Click on the down arrow on the right of Fill Color option under Font group
in the Home Tab.
3. A list of color options will appear. Select a color.
4. The selected color will be applied to the cells.
Q. Write steps to rename a worksheet.
Ans. The steps to rename a worksheet are: -
1. Right click a worksheet tab, a list of options will be displayed.
2. Click on Rename option. Type the new name.
3. Press Enter Key.
OR
1. Double click the worksheet tab. Type the new name. Press Enter Key.
Q. Write steps to add a worksheet.
Ans. The steps to add a worksheet are:-
1. Click the Insert Worksheet symbol that is present at the end of
Worksheets. When you click it, a new sheet will be added.
OR
Press Shift and F11 keys together, a new sheet will be added.
Q. Write steps to remove a worksheet.
Ans. The steps to remove a worksheet are:-
1. Right click on the worksheet that you want to delete. A short-cut menu
Pops up.
2. Select the Delete option. Selected sheet will get deleted.
Q. Write steps to print a worksheet with default settings.
Ans. Select File -> Print option. Or Ctrl P

Q. Write steps to print a worksheet using Page Layout.

Ans. 1. Click on Page Layout Tab, adjust the following setting as desired by you.
a) Margins – Change the margin settings for Top, Bottom, Left and Right.
 b) Orientation – Change the orientation Landscape or Portrait.
c) Size – Change the size of Page to be used for printing, Eg. A4, Legal etc.
d) Print Area – If you do not want to print the complete worksheet, select the range of cells
that you want to print. Then Click on Print Area option and click on Set Print Area.
e) Page Setup – Click on the bottom right hand corner of the Page Setup group in the Page
Layout tab. A Page setup dialog box will appear. Select the appropriate options for setting.
2. Click on File ->Print
~ Activity ~

1. MS Excel is used for used for creating

A. Greeting cards B. Slides C. Drawing D. Spreadsheet
2. A New spreadsheet usually has ______________worksheets
A.2 B. 3 C. 4 D. 5
3. Intersection of Rows and Column is
A. Cell B. Table C. Curser D. Scroll bar
4. The Cell on which the curser is currently placed is called ________________
5. Write formula for adding the cells C3 & D3.
6. Give the formula for the following :
A.) Add C3 and F5 B.) Subtract FA3 from CD2
7. Write the Excel Formula for the following
i. Add C4 & C1 iii. Subtract C4 From C1
ii. Multiply C4 & H4 iv C4 divide by D4
8. Write the formula for the following Table
A B C D E F G H I J K

1 Sl. Students Kannada English IT Maths Science Social Total Average Result
No Name

2 01 Arun 70 80 90 100 90 80

i) Total marks for all subjects:

ii) Average:
iii) Result should be based on average (PASS/ FAIL)
9. Write the formula for the following Table
A B C D E F
1 Sl. No Item code Item Quantity Price Amount
2 1 IT101 Mouse 2 150
3 2 IT102 Keyboard 5 300
4 Total amount
i. Calculate Amount
ii. Calculate Total Amount